Coordinator I, Special Programs (S04355P)

Coordinator I, Special Programs (S04355P) Bookmark this Posting Print Preview Apply for this Job Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S04355P

Position Title Coordinator I, Special Programs (S04355P) Department Research Administration Location Arlington Job Family Research Position Status Full-time Work Hours Standard Work Schedule

Monday-Friday; 8:00am-5:00pm.

Open to External and Internal FLSA Salary Salary is commensurate based on qualifications and relevant experience. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Job Summary

Provide professional project coordination and administrative assistance for the Office of Grant and Contract Services. The Coordinator I will help facilitate pre- and post- award contracts and grants administration and a variety of interrelated operational responsibilities, including OGCS communications and serving as a liaison with internal and external customers. The position will report to the Director of the Office of Grant and Contract Services.

Essential Duties and Responsibilities

Performs coordination of certain OGCS projects and administrative functions which include:

Event planning (Lunch and Learn, webinars, Grant Writing Workshops, Department Research Administrators meetings, etc.).

Project management.

Triage main phone line and group email addresses to provide general information and/or route to appropriate staff member based on the nature of the inquiry.

Complete general information requests.

Receive, route and track office documents.

Obtain procard and manage all purchasing needs and travel for OGCS.

Manage OGCS budget using UTShare.

HR duties (timekeeper, posting positions, onboarding and separation) and/or other similar functions.

Manage limited submission process – find eligible limited submission opportunities and update website, prepare bimonthly emails, oversee internal competitions, notify participants of results.

Manage payroll confirmation process – provide trainings, answer general questions, follow up on outstanding confirmations.

Interacts with other university offices, departments and outside agencies and consultants in administering programs and performing required functions.

Update and maintain Department website. Coordinates with research communication manager regarding necessary communications

May supervise student employees.

Perform other duties as assigned.

Knowledge, skills and abilities:

Knowledge of advance MS Word, Teams, Excel, Outlook and Adobe.

Knowledge of PeopleSoft preferred.

Outstanding communication and interpersonal skills.

Required Qualifications

Bachelor's degree or two (2) years related experience.

Preferred Qualifications

Bachelor's degree and two (2) years related experience in Research Administration.

Working Conditions Special Conditions for Eligibility Working Title EEO Statement

UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.

Posting Detail Information

Number of Vacancies 1

Desired Start Date Open Date Review Start Date Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk ().

What is the highest degree you have attained in business, public administration, social sciences or a related field? (Please specify in your resume)

Associate's degree

Bachelor's degree

Master's degree or higher

None of the above

How many years of experience do you have working with grants and contracts administration?

None/less than 3 years

3 to 4 years

5 to 6 years

7 years of more

Documents Needed To Apply

Required Documents

Resume or CV

Cover/Interest Letter

Optional Documents