Coordinator, Collections Management

University of Melbourne
January 30, 2023
Offerd Salary:$98,402 – $106,519
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Coordinator, Collections Management

Job no: 0021350

Location: Parkville

Role type: Full time; Continuing

Department: Student and Scholarly Services

Salary: UOM 7 – $98,402 – $106,519 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About Student and Scholarly Services

Student and Scholarly Services provides student administration and services from recruitment and point of enquiry to graduation. This team also delivers wellbeing and scholarly services to students and staff.

About the Role

The Coordinator, Collections Management works across Archives and Special Collections to establish and ensure best practice and contemporary standards are implemented and adhered to and deliver on the priorities of the department in alignment with other areas across the University. The role will coordinate, plan and deliver consistent collection management, registration, documentation, storage, and preservation activities across departmental collection sites. The role is responsible for overseeing and implementing relevant guidelines, standards, processes, and systems relating to collection management across the department.

Responsibilities include:

  • Manage and coordinate collections management and registration activities, including planning and documentation, establishing and supporting best practice for collection storage and preservation; digitisation, logistical freight, movement and location controls, collection audits and reporting.

  • Manage team responsible for collection management across multiple areas; work with colleagues in developing and implementing new processes and procedures; coordinate groups to deliver collection management activities and collaborative projects.

  • Provide logistical collection management support for the Archive and Special Collection team across all sites and supporting the delivery of activities, programs and digital resources within set timeframes.

  • Coordinate, plan, and monitor the collections management aspects of delivery of multifaceted exhibitions, events and outreach programs

  • Develop and implement continuous improvement strategies to ensure the integrity, security and development of collection management and handling procedures and guidelines.

  • About You

    The ideal candidate will have strong interpersonal and communication skills, including the ability to prepare high quality analysis, documentation, procedures, and reports. You should have a demonstrated capacity to lead, plan, and monitor projects. Ideally you would be self-motivated, with a flexible and adaptable attitude in a dynamic work environment.

    You will also have:

  • A degree and an equivalent combination of relevant experience and/or education/training.

  • Extensive and demonstrated knowledge and experience in collection management, registration, logistics, and contemporary information management standards for cultural and/or heritage collections, including collection handling, security, disaster response planning, contract/loan management, logistics, and preservation/conservation.

  • Extensive demonstrated experience in the use of collections management systems or information management databases for cultural, archival, or heritage collections.

  • Demonstrated experience in storage configuration and/or collection relocation projects.

  • An understanding of risk management and compliance in relation to collections development and management and exhibition projects, including relevant legislation, guidelines, contracts and policy.

  • Knowledge of current exhibition design practices, high level competency in display installation techniques; understanding of new technologies in relation to management and display of cultural material; and digitisation standards and workflows.

  • To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

    Please note: To be considered for this role you must have current valid work rights for Australia.

    About the University

    The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

    Benefits of Working with Us

    In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

  • Flexible working arrangements, generous personal, parental and cultural leave

  • Competitive remuneration, 17% super, salary packaging and leave loading

  • Free and subsidised health and wellbeing services, and access to fitness and cultural clubs

  • Discounts on a wide range of products and services including Myki cards and Qantas Club

  • Career development opportunities and 25% off graduate courses for staff and their immediate families

  • To find out more, visit https: //

    Be Yourself

    We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

    Join Us!

    If you feel this role is right for you, please apply with your CV and cover letter outlining your interest and experience. Please note that you are not required to provide responses against the selection criteria in the Position Description.

    We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at [email protected]

    Applications close: 30th January 2023 11:55 PM AUS Eastern Daylight Time

    Advertised: 16 Jan 2023 12:05 AM AUS Eastern Daylight Time

    Applications close: 30 Jan 2023 11:55 PM AUS Eastern Daylight Time

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