Contract Administration Specialist

University of Houston–Clear Lake
June 11, 2023
Offerd Salary:$45,533 - $50,086
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A

Contract Administration Specialist


The Contract Administration Specialist is responsible for supporting contract administration and the procurement card program for the University. Maintains an electronic inventory of UHCL contracts, monitors/tracks contract development, and prepares a contract activity report for weekly review by management. Will update and maintain Contract and Procurement Card web pages, performs audits, updates training materials, enters contract encumbrances into the PeopleSoft system, and is the point person for contract archiving and retention. Also provides customer service for the UHCL academic and administrative departments and fields questions and issues for management review.


  • Administers standard and nonstandard form contracts for the University. Maintains and provides financial and historical data for contracts. Performs record management for University contracts; central contract repository for University contracts. Maintains correspondence, compliance procedures, and training documents for contracts. Provides customer service and support for contracts; advises and assists university employees on proper contract processes; provides training.
  • Primary responsibilities include the support of the UHCL P-Card Program Administrator which may include: Maintaining P-card training documents; monitoring and analyzing the P-card program which includes noting any unusual cardholder activity usage patterns and other anomalies. Processing cardholder procurement card applications to establish credit card accounts for cardholders with the contracted bank. Canceling cardholder accounts via Online bank card access.
  • Conducting p-card training for University cardholders, which includes a demonstration to cardholders and account managers of how to navigate through and use the contracted bank's online data management and reallocation software program. Conducts audits of individual cardholder accounts in order to ensure compliance with p-card policies and procedures. Reporting cardholder misuse to the P-Card Administrator when the cardholder is in violation of P-card policies.
  • Develops and maintains departmental relationships to provide precise client service and support for the P-card program, contract processing, and other procurement resolutions.
  • Maintains P-card web pages. Under the guidance direct of the Associate Director, updates information with policy and procedural changes in compliance with federal, state, and the System Administrative Memorandum (SAM) in order to maintain compliance with current laws and guidelines governing contractual agreements, and performs all other duties as assigned.
  • Qualifications


  • Associate's degree.
  • Minimum three years of general office experience related to project management or contract administration.
  • Thorough knowledge of principles, practices, guidelines, and interpretation of technical and detailed policies related to contract administration.
  • Knowledge of the State of Texas and UH System procurement policies and procedures.
  • Knowledge of software programs including word processing, spreadsheets, and PeopleSoft database.
  • Must be detailed oriented. Must have spelling, punctuation, editing, and typing skills.
  • Ability to assimilate and implement new programs and policies related to p-cards during any transition of contracting bank or software system.
  • Ability to organize and prioritize time-sensitive duties efficiently while maintaining high productivity and accuracy under pressure in a multi-tasking environment.
  • A service-oriented attitude and excellent customer service; interpersonal skills to handle internal and external contacts with high satisfaction with discretion and confidentiality.
  • Desired:

    Bachelor's degree in Business Administration or a related field.

    Certified Professional Public Buyer, Certified Texas Purchasing Manager, Certified Texas Contract Developer, or Certified Texas Contract Manager upon hire.

    Required Attachments by Candidate: Resume

    Notes to Applicant:

    Full-time position with benefits. Background check required. To apply, please complete the online application and attach a resume. Applications without the required documents will be considered incomplete and disqualified.

    Salary: $45,533 - $50,086 per year


    : Full-time


    : C0140 Procurement

    Job Posting

    : May 11, 2023, 8:16:47 PM

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