Contract Administration Specialist
Description
The Contract Administration Specialist is responsible for supporting contract
administration and the procurement card program for the University. Maintains
an electronic inventory of UHCL contracts, monitors/tracks contract
development, and prepares a contract activity report for weekly review by
management. Will update and maintain Contract and Procurement Card web pages,
performs audits, updates training materials, enters contract encumbrances into
the PeopleSoft system, and is the point person for contract archiving and
retention. Also provides customer service for the UHCL academic and
administrative departments and fields questions and issues for management
review.
Duties:
Administers standard and nonstandard form contracts for the University.
Maintains and provides financial and historical data for contracts.
Performs record management for University contracts; central contract
repository for University contracts. Maintains correspondence, compliance
procedures, and training documents for contracts. Provides customer
service and support for contracts; advises and assists university
employees on proper contract processes; provides training.
Primary responsibilities include the support of the UHCL P-Card Program
Administrator which may include: Maintaining P-card training documents;
monitoring and analyzing the P-card program which includes noting any
unusual cardholder activity usage patterns and other anomalies. Processing
cardholder procurement card applications to establish credit card accounts
for cardholders with the contracted bank. Canceling cardholder accounts
via Online bank card access.
Conducting p-card training for University cardholders, which includes a
demonstration to cardholders and account managers of how to navigate
through and use the contracted bank's online data management and
reallocation software program. Conducts audits of individual cardholder
accounts in order to ensure compliance with p-card policies and
procedures. Reporting cardholder misuse to the P-Card Administrator when
the cardholder is in violation of P-card policies.
Develops and maintains departmental relationships to provide precise
client service and support for the P-card program, contract processing,
and other procurement resolutions.
Maintains P-card web pages. Under the guidance direct of the Associate
Director, updates information with policy and procedural changes in
compliance with federal, state, and the System Administrative Memorandum
(SAM) in order to maintain compliance with current laws and guidelines
governing contractual agreements, and performs all other duties as
assigned.
Qualifications
Required:
Associate's degree.
Minimum three years of general office experience related to project management or contract administration.
Thorough knowledge of principles, practices, guidelines, and interpretation of technical and detailed policies related to contract administration.
Knowledge of the State of Texas and UH System procurement policies and procedures.
Knowledge of software programs including word processing, spreadsheets, and PeopleSoft database.
Must be detailed oriented. Must have spelling, punctuation, editing, and typing skills.
Ability to assimilate and implement new programs and policies related to p-cards during any transition of contracting bank or software system.
Ability to organize and prioritize time-sensitive duties efficiently while maintaining high productivity and accuracy under pressure in a multi-tasking environment.
A service-oriented attitude and excellent customer service; interpersonal skills to handle internal and external contacts with high satisfaction with discretion and confidentiality.
Desired:
Bachelor's degree in Business Administration or a related field.
Certified Professional Public Buyer, Certified Texas Purchasing Manager,
Certified Texas Contract Developer, or Certified Texas Contract Manager upon
hire.
Required Attachments by Candidate: Resume
Notes to Applicant:
Full-time position with benefits. Background check required. To apply, please
complete the online application and attach a resume. Applications without the
required documents will be considered incomplete and disqualified.
Salary: $45,533 - $50,086 per year
Schedule
: Full-time
Organization
: C0140 Procurement
Job Posting
: May 11, 2023, 8:16:47 PM
