Communications & Promotions Coordinator

Position Details

Position Information

Announcement Number STAFF - VA - 23367

For questions regarding this position, please contact:

Alyssa Simmons 406-994-5544 [email protected]

Classification Title Events/Promo Coord II Working Title Communications & Promotions Coordinator Brief Position Overview

This position manages the publications, mailing processes, and communication plan for new undergraduate student promotions and events for the Office of Admissions; handles and oversees office logistics and needs; assists with maintenance and data entry of prospective student information and assists the Director of Admissions with special projects, as needed.

Position Number 4M0616 Department Admissions Division Division of Student Success Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary $21.04 per hour, commensurate with experience, education and qualifications. Contract Type Classified Salary If other, please specify Recruitment Type Open

Position Details

General Statement

The Office of Admissions is responsible for the marketing, recruitment, application processing, and orientation of new undergraduate students and the maintenance and processing of their records. The office is responsible for upholding Board of Regents and University requirements, policies, and procedures regarding applications for admission, residency, acceptance of transfer credit, and other issues related to enrollment. The successful candidate must have a desire to become part of a successful and energetic recruitment program, be goal-oriented, be able to organize time, tasks, and record-keeping systems, and demonstrate strong interpersonal and communication skills.

Duties and Responsibilities

Oversee updating, proofing, printing, and logistics of marketing materials and publications.

Manage mailing processes for large-scale communications to new, undergraduate students.

Collaborate with University Communications to enhance new student program- related online and electronic communications.

Manage inventory, storage, logistics of publications and marketing materials

Develop and maintain positive relationships with a wide variety of campus offices.

Hire, train, and supervise student program assistants to aid in completion of large-scale mailing projects

Extract mailing data from databases such as Banner and Access

Plan and oversee various unit and departmental meetings throughout the year

Oversee student address updates/corrections provided by the USPS in the MSU database (Banner).

Manage inventory, purchase of office supplies and other office needs.

Assist the Director of Admissions with special projects, as needed

Required Qualifications – Experience, Education, Knowledge & Skills

Bachelor's degree or post-secondary education plus applicable experience working with students and programs or activities.

Demonstrated excellent written communication and customer service skills, including effectiveness in small group discussions and one-on-one conversations.

Demonstrated competence using database, word processing, e-mail and internet software and the ability to accurately perform data entry.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Experience with college/university student recruitment efforts.

Experience with Banner or similar software package/relational database.

MSU Bozeman Bachelor's degree.

The Successful Candidate Will

Demonstrated ability in effectively coordinating/organizing/prioritizing detailed work and meeting deadlines under minimal supervision, while maintaining a positive, effective, and professional approach.

Demonstrated skill in organizing and prioritizing simultaneous workloads, meeting deadlines, and remaining adaptable to changing priorities while maintaining a positive, effective, and professional approach.

Provide ideas and develop content to engage a diverse population of prospective students in the process of pursuing higher education.

Experience, or interest and willingness to learn, data processing and extraction from databases such as Banner and Access

Demonstrated ability designing, formatting, and proofing business correspondence and electronic communications.

Demonstrated ability developing and maintaining detailed, accurate record keeping systems.

Knowledge of and demonstrated ability in accurately following administrative policies, requirements, and procedures.

Consistently exercise initiative and good judgment.

Effectively operate work-related equipment.

Possess the ability to communicate effectively with employees and the public in person, over the phone and by email.

Ability to establish and maintain effective working relationships with co- workers and the public in a team-oriented environment.

Ability to represent the Office of Admissions and its programs to others in a professional and courteous manner.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search. Position End Date (if temporary) Open Date Close Date Applications will be:

Screening of applications will begin on May 26, 2023 ; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference please complete the veteran's preference information located in the Demographics section of your profile.

MSU's Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https: // www. montana.edu/hr/recruitment/dualcareer.html

Applicant Documents

Required Documents

Cover Letter

Resume

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk ().