Clinical Skills Coordinator- IL- Clinical Skills and Simulation Center

Job Details Description

Summary

The Clinical Skills Coordinator provides administrative support and coordination of activities in the Clinical Skills and Simulation Center. This position reports to the Assistant Director, Clinical Skills and Simulation Center.

Essential Duties and Responsibilities

Support for events, simulations, workshops, and/or assessments for which assigned:

Responsible for all aspects of event coordination from entry of case materials and checklists, creating schedules, and utilizing the CAE LearningSpace software to communicate with learners prior to the event.

Responsible for coordinating with SP Program staff to ensure appropriate SP staffing for events if applicable

Responsible for equipment preparations, set up, and take down for events when applicable

Monitor and coordinate pre-event technical and non-technical preparations (room set up, supplies, floor manager and/or faculty packets, sign in sheets, etc)

Resolve and/or report issues with equipment. Track equipment usage and sign out.

Ensure office and medical supplies needed to facilitate an event are available

Maintain and archive event materials on the department share drive

Maintain an up-to-date work flow chart on the Master Center Calendar in Outlook

Attend department meetings and huddles as requested.

Other duties or projects as assigned by the Center Director and/or Assistant Director.

Perform external/customer service duties to include:

Meet with users to identify their event needs and ensure optimal preparation of their event

Establish guidelines/deadlines for event materials

Keep users informed on the status of their event resource requests and completion of pre-event set up

Communicate with customers in a timely and professional manner

Communicate effectively and handle challenging or confidential matters with the utmost professionalism. Ability to work professionally with a varied number of faculty and staff.

Other duties as assigned

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This individual must be able to work in a constant state of alertness and safe manner and have regular, in-person, predictable attendance. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be highly organized and detail oriented with ability to work well under pressure and manage multiple priorities or deadlines simultaneously.

Proficiency in providing high level customer service providing flexible and responsible solutions to difficult situations.

Ability to build and maintain rapport and collaborate effectively with administration, staff, and peers.

Ability to maintain the confidentiality of student and center information.

Must be a self-starter with ability to work independently with limited supervision as well as part of a team

Maintains professional demeanor at all times.

Ability to occasionally flex schedule to meet needs of department which includes working late or coming in early.

Education and/or Experience

High School diploma or GED required. Bachelor's degree preferred. Must have at least 5 years of related administrative or event coordination experience. At least 1 year of experience working with simulation equipment or technology highly desired. Experience working in a team and customer service oriented environment.

Computer Skills

Computer proficiency in database management and MS Office (Word, Excel, Outlook). Experience with CAE LearningSpace and simulation technology is highly desired.

Language Skills

Intermediate skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine correspondence with appropriate email etiquette. Ability to speak effectively before individual or groups of users.

Reasoning Ability

High skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Mathematical Ability

Intermediate skills: Ability to add, subtract, multiply, and divide all units of measure using whole numbers, common fractions, and decimals. Ability to utilize technology in making mathematical calculations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally required to stand, walk, use hands to handle, feel, or manipulate items and reach with hands and arms overhead. The employee is regularly required to sit, talk and hear. The employee must be willing and able to lift and/or move equipment or inventory frequently up to 20 pounds and occasionally up to 40 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is occasionally exposed to outdoor weather conditions and risk of electrical shock. The noise level in the work environment is usually moderate.

Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.

#CB

Qualifications Skills Behaviors

:

Motivations

:

Education Experience Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)