Clinical Research Coordinator Associate

Stanford University

United States

December 25, 2021


Stanford University – School of Medicine is seeking a Clinical Research Coordinator Associate to perform duties related to the coordination of clinical studies within the Department of Otolaryngology Head & Neck Surgery. The CRCA will coordinate moderately complex aspects of multiple clinical studies. Work under close direction of the principal investigator, study leads, and be part of the OHNS Clinical Research Team. The Department of Otolaryngology Head & Neck Surgery has a Mission to: to deliver exceptional, innovative care in otolaryngology – head and neck surgery; to advance frontiers of knowledge; to educate patients, clinicians and researchers who will serve and inspire the global community to expand what is possible in medicine.

The Department of Otolaryngology Head & Neck Surgery fosters a collaborative, compassionate and inclusive culture that embraces diversity and social responsibility and has the vision to be the preeminent destination in otolaryngology — head and neck surgery by leading the revolution in precision healthcare, research and education.

Duties include:

  • Serve as primary contact with research participants, sponsors, and regulatory agencies. Coordinate studies from startup through close-out.
  • Determine eligibility of and gather consent from study participants according to protocol. Assist in developing recruitment strategies.
  • Coordinate collection of study specimens and processing.
  • Collect and manage patient and laboratory data for clinical research projects. Manage research project databases, develop flow sheets and other study related documents, and complete study documents/case report forms.
  • Ensure compliance with research protocols, and review and audit case report forms for completion and accuracy with source documents. Prepare regulatory submissions, and ensure institutional Review Board renewals are completed.
  • Assemble study kits for study visits, monitor scheduling of procedures and charges, coordinate documents, and attend monitoring meetings with sponsors, acting as primary contact.
  • Monitor expenditures and adherence to study budgets and resolve billing issues in collaboration with finance and/or management staff.
  • Interact with the principal investigator regularly, ensuring patient safety and adherence to proper study conduct.
  • Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements.
  • Participate in monitor visits and regulatory audits.
  • Visit us at: https: //

    - Other duties may also be assigned.



    Two year college degree and two years related work experience or a Bachelor's degree in a related field or an equivalent combination of related education and relevant experience.


  • Strong interpersonal skills.
  • Proficiency with Microsoft Office.
  • Knowledge of medical terminology.

    Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred.


  • Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.
  • Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
  • Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.
  • - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    WORKING CONDITIONS: Occasional evening and weekend hours.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, https://
  • As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit https: // stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy.

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