Catalog and Curriculum Specialist

University of New England
March 18, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Position Details

Position Information

Position Type Professional Staff

Faculty Track Position Title Catalog and Curriculum Specialist Employment Status Full Time Months 12 Campus Both ME Campuses Description

The Catalog and Curriculum Specialist supports the Associate Registrar for Catalog, Curriculum, and Scheduling and manages functions related to the annual publication of the university catalog while working with stakeholders to ensure regulatory compliance and accuracy. The Catalog and Curriculum Specialist will provide training to the related systems and applications and will work with deans and program directors to resolve complex problems using informed analysis and sound judgment. The position requires an in-depth understanding of curriculum and academic policies and procedures, as well as current data delivery methods and reporting systems to support these efforts. Exceptional interpersonal, written and verbal communication, organizational, and technical skills, attention to detail, and the ability to work independently are essential to this position along with willingness and ability to learn and adapt quickly to new technologies, business processes, and procedures.


  • Assist and support the service operations and daily productions of the Registrar's office while maintaining a culture of professionalism, honesty, integrity, confidentiality, and exceptional customer service.
  • Assemble and publish the university academic catalog and subsequent addendums with input from program directors, deans, and other university offices while ensuring compliance with university, state, and federal regulations as well as institutional, state, and program accreditation requirements.
  • Assist with the maintenance of academic program inventory documentation and reconciliation, including but not limited to the student information system and the university catalog.
  • Maintain the active course offerings in the academic catalog and process requests for academic changes to course offerings.
  • Provide effective communication and outreach to stakeholders, promoting the use of university-wide systems for common functions to improve data quality and security, eliminate duplicative systems, and gain efficiencies.
  • Providing data analysis and ad-hoc reporting, working with various groups to define data needs and create reports.
  • Participate in system enhancement testing for software upgrades and the implementation of new catalog, curriculum, and degree evaluation tools.
  • Assist with the development and delivery of training and training materials for relevant systems and applications, documenting business processes and best practices to assist stakeholders, end users, and staff.
  • Participate in and/or provide cross-training for other staff in areas of individual expertise.
  • Perform other related duties as assigned.
  • Qualifications

    Bachelor's degree and 2-4 years of experience or equivalent combination of education and experience in higher education student services with an in-depth understanding of student records administration; Master's degree preferred.

  • Knowledge of business processes and practices related to the academic catalog, course proposal, and curriculum management processes in higher education.
  • Ability to analyze, plan, prioritize, organize, and complete tasks on a timeline while tending to daily customer service duties.
  • Critical thinking and problem-solving ability in order to make independent decisions and judgment consistent with the level of the position.
  • Ability to communicate requirements, problems, issues, and solutions, collaboratively and proactively, to technical and non-technical users including students, faculty, staff, administrators, and representatives of outside organizations.
  • Demonstrated accuracy when working with details and data entry.
  • Demonstrated ability to learn and use advanced techniques in spreadsheet applications.
  • Experience with standard office software packages and reporting tools.
  • Experience with performing data analysis and interpretation of results.
  • Willingness and ability to be cross trained in a variety of skills and functions and take part in the overall mission of catalog, curriculum, and scheduling.
  • Understanding of FERPA and other applicable laws and regulations, ability to interpret, apply and provide guidance on policies.
  • Experience implementing and enhancing new systems, applications, business, practices, and policies preferred.
  • Working knowledge of a student information system such as Banner or PeopleSoft preferred.
  • Working knowledge of catalog and curriculum management software such as CourseLeaf, Coursedog, or DigArc preferred.
  • Working knowledge of degree evaluation management software such as CAPP, Degree Works, or Stellic preferred.
  • EEO Statement Summary

    Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits and will not tolerate discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors will not be permitted to have an adverse influence upon decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

    COVID Vaccination Statement (PLEASE NOTE)

    In order to protect the health and safety of the UNE community, UNE requires all students enrolled in classes on our campuses and all on-campus employees to be vaccinated for COVID-19 prior to the start of employment. The University allows for religious and medical exemptions to the policy. If you believe you are eligible for a medical or religious exemption to the vaccine policy you may seek the exemption through Human Resources after receiving this conditional offer of employment. Please note that no person to whom the policy applies will be finally employed or permitted to work if they are not vaccinated unless they request an exemption and are granted one.

    Posting Detail Information

    Posting Number 2022PS0068P

    Open Date Close Date Open Until Filled Yes

    Supplemental Questions

    Required fields are indicated with an asterisk ().

    Documents Needed to Apply

    Required Documents

  • Cover Letter
  • Resume
  • Optional Documents

  • Letter of Recommendation
  • From this employer

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