Campus Business Assistant
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Position Information
Class Code N04015
Position Summary
Job Title Campus Business Assistant
Classification Job Title Campus Business Assistant
Full Time/Part Time Position Full Time
Position Number NFC0400066
Requisition Number 23680
Department BR Dean of Academic Affairs
Required Qualifications
The position requires:
Associate's degree and
Three years of prior-related work experience.
Substitute of Experience for Education Permitted No
Job Description
The position provides advanced secretarial, administrative, and clerical
support to the Dean of Academic Affairs' office to ensure effective and
efficient daily office operations.
Preferred Qualifications
Supplemental Job Information
Duties include:
Assistance to the Dean
Serves as the first point of contact for faculty, staff and students
seeking assistance from the Deans' office; receives incoming calls and
responds to questions or directs calls as appropriate; provides excellent
customer service and problem-solving skills.
Maintains Deans' calendar to maximize efficient use of the Deans' time.
Prepares, organizes, and files paperwork.
Prepares correspondence and memorandums.
Coordinates, organizes, and assists with hiring processes for new faculty
and staff.
Assists with collection of course syllabi, office hours and gradebooks.
Compiles and prepares reports.
Sets-up and maintains current office files (both hardcopy and digital),
computer databases, and shared drives.
Generates reports as requested.
Serves on campus committees as assigned.
Assists with event preparation and set-up.
Serves as a central point of contact for student and faculty concerns.
Other duties as assigned.
Budget and Finance
Prepares and reconciles monthly budget reports.
Assists with annual budget preparation.
Prepares and processes travel paperwork; handles travel arrangements as
required.
Processes reimbursements, requisitions, approved invoices, and various
paperwork to ensure timely and efficient business process flow.
Reconciles monthly P-card statements.
Oversees FSPD processes.
Maintains inventory database.
Orders and maintains adequate inventory of office supplies.
Act as liaison between faculty, staff, human resources, payroll, physical
plant, and budget.
Serves as central point of contact for HR and Payroll.
Assist with faculty pay.
Employee Onboarding and Work Assignments
Assists with new employee onboarding processes.
Works closely with Dual Enrollment office to process and assign faculty.
Course Schedule
Assists other office staff with processes related to course cancellations
and reassignments.
Assists with room scheduling as needed.
Assist with course schedule and faculty pay as needed.
Additional Documents Required
Campus Brandon
Location 40 - Brandon Campus
Pay Rate
$18.62
Pay Basis Annually
Job Open Date 02/14/2023
Job Close Date
Open Until Filled Yes
Responsible Hiring Manager Patricia Rand
Job Category Classified
Job Type Full-Time Regular
Supplemental Questions
Required fields are indicated with an asterisk ().
Do you have at least an Associate's degree?
No
Yes
Do you have at least three years of prior-related work experience?
No
Yes
Where did you first see the advertisement for this position?
HCC Employment Opportunities
HCC Florida Jobs (Twitter @hccfljobs)
Employ Florida Marketplace
Higher Ed Jobs
Indeed
Beyond
America's Job Bank
Other
If you answered Other to the above question, where did you see the advertisement?
(Open Ended Question)
Applicant Documents
Required Documents
Resume
Transcript – Post Secondary Degree
Optional Documents
Cover Letter
Transcript 2
D D Form 214
License and Certifications
Other
References
