Pay Transparency Act: Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, and relevant qualifications.
Classification Series DetailsFunction University Financial Services & Treasury
Family Finance Classification Series Title Buyer
Full Salary RangeMinimum $25.00
Expected Pay ScaleMinimum $25.00
Posting DetailsPosting Number S01328
Position Title Buyer Position Status Full-time Campus Western University Campus-Pomona, CA Department 5301-Purchasing Job Summary
Supports University by negotiating and buying materials and services at competitive prices, and assists the Operations Manager and Director of Procurement Services in the development and implementation of procurement strategies designed to increase the overall efficiencies and effectiveness of the Purchasing Department.
Knowledge, Skills and Abilities
Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
1. Good computer skills necessary to set up procurement-related documents, vendor correspondence, and internal documents in Word, Excel, and Outlook. Familiarity with MS Access database is desirable. 2. Excellent verbal and written communication and negotiation skills. Must be able to effectively interact with administrators, faculty, and staff. Must also be able to effectively write procurement summaries that would meet the standards of government and sponsor audits. 3. Ability to make independent judgments/decisions. 4. Exceptional working knowledge of SaaS based e-Procurement platforms. 5. Above average understanding of FAR, OMB Circulars A-110 and A-21 and their applicability to educational institutions is desirable.
1. Education: Any combination of education and/or experience equivalent to a Bachelor's degree or any combination of education, training or experience that provides the required knowledge, skills and abilities.
2. Experience: Proven experience in a purchasing services organization with demonstrated responsibilities in all aspects of procurement cycles (buying, negotiations, contract management, payables liaison, shipping/receiving). Experience in government purchasing and/or educational field is highly desirable.
List comments regarding work hours
Monday through Friday, 8:00 a.m. – 5:00 p.m., weekends and holidays as required
Posting Date 08/25/2023 Close Date Open Until Filled Yes Special Instructions to Applicants
Essential Job Duties
Monitor all incoming eProcurement transactions to ensure proper budget information sourcing justification, and product availability. General focus on specific vendors for a variety of areas of purchasing including, but not limited to leases, copiers, office & event supplies, furniture, service contracts, medical and lab supplies & equipment, printing, and graphics, and general professional services. Assists on Facilities equipment and services, IT & A/V services & support of orders for IT equipment, computer, and supplies including subscriptions and contracts.
Percentage Of Time 50 Job Duties
Assist University employees in a professional and good-natured manner on general Purchasing, Central Receiving, Purchase order invoicing, Asset Management, Reprographics & Mailroom issues.
Percentage Of Time 10 Job Duties
Reviewing supplier terms and conditions and ensuring that University best interests are addressed and agreed upon.
Percentage Of Time 5 Job Duties
Maintain contact with suppliers to ensure prompt deliveries and to resolve shortages, delivery exceptions and other problematic activities. Prepare bids for complex acquisitions, monitor responses and make awards based on responses to bids & RFPs. Arrange relocation services for new hires.
Percentage Of Time 10 Job Duties
Generates reports for charge back to departments and colleges on university leases, copier usage allocations, rentals, and purchases. Provides the reports to Accounts Payable at a regular interval.
Percentage Of Time 25Physical Demands
Physical DemandsDo the essential functions of this job require lifting? No
If yes, list maximum weight and duration
WesternU Policy requires persons employed by the University to provide proof of vaccination against the SARS-CoV2 (COVID-19), subject to limited exemptions, regardless of whether the employee is on-site or working authorized to work remotely. Exempted employees, or those whose status of full vaccination is pending, will be required to submit to regular COVID-19 testing for in-person/on-campus work assignments.
The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.
Describe Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.
Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate. When necessary, may require visits to loading dock across campus. The loading dock is semi-enclosed and subject to noise and fumes from delivery trucks.Applicant Documents
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(Open Ended Question)