Business Services Coordinator

Posting Details

Posting Details

Requisition Number S2638

Position Number 013121 Position Classification Title Business Services Coordinator Functional Title Business Services Coordinator Position Type Staff University Information

UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master's and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on , , and Instagram.

Primary Purpose of the Organizational Unit

The purpose of the International Programs Center (IPC) is to coordinate and develop the University's international activities as well as to ensure that the University achieves its international goals as stated in its Strategic Plans. Specific activities include: developing and managing the Study Abroad and Exchanges programs; managing the faculty-led programs; advising and retention of international students and visiting scholars; providing support services including immigration and practical training placement for international (F1) and exchange students (J1) and visiting scholars; securing funding for international-related projects for the faculty, departments, and university; developing and managing outreach programs to the local schools, businesses, and community. IPC also serves as the liaison for the Interlink Language Programs and the central administration unit for the UNC International Recruitment Consortium (UNC IRC).

Position Summary

The person in this position will manage 40+ funds for IPC that contribute to university wide internationalization efforts. The financial breakdown of the monies managed and expended by the IPC Financial Coordinator annually: $0.5 million in departmental (state funds) and $2.2 million in external (soft) and endowment funding. This is a total of $3.7 million dollars in funds expended every year not including salaries of any sort. This is only including operational, travel, grants (student and faculty) and scholarships. The management of each of these funds is very time intensive and time sensitive. As such, the position requires an individual of high ethical standard and discipline. The main purpose of this position is to maintain, oversee, and provide overall support, administration, and coordination of the unit's business and fiscal functions, including addressing the business and financial needs of several program areas (such as, Study Abroad and Exchange Programs, Kohler program, Fulbright program, etc).

The position requires technical skills and knowledge of the University system's business and fiscal policies and procedures (such as, eMarketplace, Banner Finance, e-Prints, PCard, fund transfers and reclassifications, travel grants, etc.)as well as budget planning and budget reporting skills. This position liaises closely with the University's Business Affairs /Financial Services unit (Accounting Services, Accounts Payable, Purchasing, Financial Planning & Budget, Fixed Assets, Audit, Contracts & Grants, Payroll, Cashiers Office, Financial Aid Office, etc.) The position's range of duties includes, but are not limited to, budget planning and funds management, financial analysis and projections, resource allocation, contracts and grants processing, summarizing and reconciling information and financial data, balancing and tracking several funding sources simultaneously, serving as back up (to the department head) on financial authorizations, serving as back ups in other areas, such as, Human Resource and Departmental Technology Coordination (office IT systems), managing the unit's expenditures (including payroll) and weekly account balances, tracking flow of funds, processing visiting scholars' insurance, processing travel grants and fees, preparing annual budget proposals, preparing financial reports, organizing the Discretionary Funds Committee meetings, identifying variances and applying corrective actions, etc. This position works closely with the IPC Program Coordinator and reports to the Associate Provost for International Programs.

Minimum Qualifications

BACHELOR'S DEGREE IN BUSINESS ADMINISTRATION OR A RELATED DISCIPLINE; OR AN EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.

Additional Required Certifications, Licensures, and Certificates Preferred Qualifications Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants

Applicants are required to upload a list of at least three (3) professional references that includes:

Name,

Company Name,

Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.

Email Address

Contact Phone Number

Recruitment Range $44,784-$45,767 Org #-Department International Program Center - 11101 Work Hours of Position 8 A.M. - 5 P.M., Monday - Friday Number of Months per Year 12 Posting Requirements Job Family Administrative & Managerial Career Banded Title Business Services Coordinator Open Date 05/17/2023 Close Date 06/16/2023 FTE 1.000 FLSA Non-Exempt If other, please indicate If time-limited, please specify end date for appointment. Salary Grade Equivalency

Key Responsibilities

Key Responsibility

Overseeing the overall accounting/financial function of the department's budgets, grants and contracts to ensure fiscal stability of the unit

Essential Tasks

Serves as the unit's principal point of contact for accounting/financial/budget matters and as a back-up signature authority on most financial matters (up to the approved limit).

Responsibilities include: Managing approximately 40 funds for IPC (e.g., state funds, Kohler, ITF, discretionary funds, etc.) and tracking different programs' funds flow; monitoring INTERLINK students' fees and tracking INTERLINK's host fees on a quarterly basis; compiling financial data and performing financial analysis and projections; developing budget plans and proposals; preparing and reviewing financial reports; monitoring cash flow, expenditures, and commitments; allocating financial resources; processing travel grants and insurance; reconciling monthly and yearly budgets; preparing budget and annual reports; managing student workers' wages and staff salaries; processing fees, claims, budget transfers, and budget flexibilities; identifying variances and implementing corrective actions; monitoring fixed assets' acquisitions; performing internal audits; interpreting and implementing financial policies, guidelines, and regulations; ensuring internal control procedures and cost effective measures are met; and performing any other duties assigned by the unit head, such as special projects.

Serves as the organizer and note taker (for minutes) for lPC's Discretionary Funds Committee meetings.

Serves as PCard Coordinator and responsible for PCards' daily, weekly, and monthly reconciliations.

Serves as the department's representative for any University Financial Services informational meetings.

Serves as the units' back-ups in other areas, such as personnel administration (HR Liaison) and office technology (DTC).Serves as liaison between IPC and UNCG Business Affairs unit as well as vendors and contractors.

Key Responsibility

Drafting, Developing, Reviewing, and/or Processing Forms, Letters, Memos, Reports and Various Documents

Essential Tasks

Preparing cashiers deposits; processing stipends and reimbursements; processing credit card deposits; matching invoices or payments to budget; checking data or forms for accuracy (e.g. reviewing e-Prints);tracking and processing payments of UNCG Study Abroad students' tuitions; preparing the insurance invoices for faculty-led & visiting scholars & Study Abroad students; maintaining ITF/Kohler tracking sheets; drafting letters to go out under supervisor's signature; reviewing vendors' contracts for approvals and renewals; authorizing office supply orders; processing vendors' invoices for payments; preparing accounting forms (such as TRV-1, BanFin 32, interdepartmental invoices, etc.)

Key Responsibility

Using Technology, Software, and Office Equipment to View, Enter, Modify, or Copy Data

Essential Tasks

Frequent utilization of Banner Finance, UNCGenie,e-Prints, eMarketplace, MS Office Suite, PCWS (PCard Web Solution), etc. in daily operations to perform tasks such as data entry, financial analysis, budgets and forecasts, running payroll and various reports, preparing purchase requisitions and PCard reconciliations, tracking budget expenditures and payment receipts, processing journal entries, generating financial forms for Study Abroad program students, etc.

Also, occasional use of Banner HR applications as the unit's HR back-up.

Key Responsibility

Providing Customer Service and Supervising/Training Staff/Students

Essential Tasks

Training, supervising, and overseeing the tasks and duties of any graduate assistants/ student workers assigned to assist with IPC's budgetary duties; assisting faculty with ITF and Kohler queries/concerns; using intercultural and foreign/second language skills to assist the unit in translation and interpreting duties when necessary.

Competency Competency Financial Management

Competency Description

Thorough knowledge of the organization's accounting and budget procedures.

Ability to approve expenditures and manage a unit or program budget typically comprised of several funding sources.

Ability to compile and summarize financial data to participate in budget analysis and forecasting.

Competency Level Advanced Competency Business and Records Administration

Competency Description

Ability to manage well-defined business functions for a department unit or an organization.

Ability to collect and analyze information and prepare reports.

Ability to apply policies and procedures related to business practices and internal control procedures.

Competency Level Journey Competency Information Processing and Decision-Making

Competency Description

Ability to identify, recognize, and resolve problems that have established precedents and limited impact.

Ability to compile, organize, and analyze financial information and other data.

Ability to review, examine, and prepare documents.

Competency Level Journey Competency Communication

Competency Description

Ability to explain and interpret programs, policies, and procedures using standard formats.

Ability to advise others in most matters related to program operations.

Ability to communicate factual information, general guidelines, and standard procedures.

Competency Level Journey Competency Planning & Organizing Work/Supervison

Competency Description

Ability to plan and facilitate the activities of the work units.

Ability to evaluate and assess workflow and staffing resources. Ability to train and supervise student workers.

Competency Level Journey

ADA Checklist

ADA Checklist

"R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%)

Physical Effort Hand Movement-Repetitive Motions - F, Finger Dexterity - F, Reading - C, Writing - C, Vision-Preparing/Analyzing figures - F, Hearing - F, Talking - O, Sitting - F, Lifting-0-30 lbs. - R, Climbing-Stairs - F

Work Environment Inside - C

Applicant Documents

Required Documents

Resume/CV

Cover Letter

List of References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk ().