Business Services Coordinator

Business Services Coordinator Bookmark this Posting Print Preview Apply for this Job Position Details

Position Information

Job Title Business Services Coordinator

Department LEVL - Business Office Employment Status FT Full-Time Full Time/Part Time Full Time Benefits Yes Months per Year 12 Job Description

SUMMARY

The Business Services Coordinator is responsible for all invoiced sponsorship relations and processes, as well as third party collections management and other accounts receivable functions. This position works closely with students, SPC administrative offices, vendors (sponsors), and dual credit counselors. This position must demonstrate flexibility as duties will change over time with new business office projects and other duties as assigned.

ESSENTIAL DUITES AND RESPONSIBILITIES

Create and maintain accurate sponsor accounts that adhere to all state and federal regulations.

Maintain sponsor relations and proactive communications.

Work with sponsors and students to collect all information necessary to award prior to payment deadline each semester.

Submit invoicing to individual sponsors accordingly.

Receive payments through the Comptroller, ACH, and paper check.

Maintain thorough records of all sponsor creations, awards, and activity daily.

Manage collection accounts.

Balance reallocations according to payment method as required on all student accounts after each academic term.

Effectively communicate business office procedures to students, staff, and sponsors.

Must have excellent communication skills to advise students on a variety of billing and business office topics such as account balances, financial aid, refund procedures, student direct deposits, and tax forms.

Primary backup for Refund Coordinator, including student disbursements, housing deposit refunds and forfeits, balance statements and holds, website maintenance, financial aid bookstore batch creations and charge reconciliations, and all refund communications via text and email through Send Word Now.

Serve as backup cashier.

Cross-train for daily cashier reconciliation and GL updates.

Answer Business Office main phone line.

Other projects and duties as assigned.

Qualifications

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representatives of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals to perform the essential functions .

EDUCATION AND/OR EXPERIENCE

Bachelor's degree required.

Related experience preferred.

Knowledge of Colleague billing software preferred.

Experience with Excel and Word required.

Higher education experience preferred.

LANGUAGE SKILLS

Ability to read, write and comprehend instructions. The ability to effectively respond to questions from faculty, agencies, students, and the public is essential. Excellent communication skills needed.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, fractions, and decimals. Ability to use a 10 key or calculator.

REASONING ABILITY

Must have the ability to manage workflows with little or no supervision. Must be a self-motivated individual with great attention to detail. Applicant should be a critical thinker who can adapt quickly to changes.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level is usually moderate.

Posting Detail Information

Posting Number S3822019-P

Number of Vacancies 1 Desired Start Date 06/05/2023 Position End Date (if temporary) Open Date Application Review Date 05/26/2023 Open Until Filled Special Instructions Summary Quick Link for Internal Postings https: // southplainscollege.peopleadmin.com/postings/3193

Supplemental Questions

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Documents Needed to Apply

Required Documents

Resume

Transcripts

Letter of Recommendation

Optional Documents

Cover Letter