Business Services Coordinator

University of North Carolina- Chapel Hill
January 26, 2023
Offerd Salary:$31,888 - $51,906
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Information

Posting Information

Department Global Studies-313500

Career Area Administrative/Clerical Support Is this an internal only recruitment? No Posting Open Date 09/02/2022 Application Deadline 01/26/2023 Position Type Permanent Staff (SHRA) Position Title Business Services Coordinator - Journey Salary Grade Equivalent GN07 Working Title Business Services Coordinator Position Number 00056935 Vacancy ID P016010 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule

Monday-Friday, 8:00-5:00

Work Location Chapel Hill, NC Position Location North Carolina, US Hiring Range $31,888 - $51,906 Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Position Summary Information

Primary Purpose of Organizational Unit

The Curriculum in Global Studies is an academic unit within the College of Arts and Sciences that offers a dynamic undergraduate major and an innovative, ‘applied research' master's program. Unlike a traditional international or area studies approach, the Curriculum in Global Studies focuses on analysis of trans-regional and trans-national themes, events, and processes that affect states and societies around the world. Students focus on issues with contemporary global significance and policy relevance. Through our commitment to excellence in teaching, advising, and mentoring, Global Studies promotes interdisciplinary understanding of critical global issues. In addition, we work to encourage discussions about these issues among our students, faculty, and the broader Chapel Hill community through outreach, events, and other programming. We actively support our students taking advantage of global opportunities outside of the classroom including study abroad, experiential learning, and globally-focused internships and research projects, both locally and abroad.

Position Summary

It is the responsibility of the Business Services Coordinator in Global Studies to serve as the primary point of contact for all office management and administrative tasks within the Curriculum.

The Business Services Coordinator, in consultation with the Chair, is responsible for general budget oversight and reconciliation of the Curriculum's finances. The Business Services Coordinator serves as the primary point of contact with the College of Arts & Sciences Business Operations team for purpose of initiating accounting and HR transactions. These actions include, but are not limited to: purchasing card reconciliation, travel reimbursement, creation and payment of independent contractors and personnel actions for students, faculty and staff.

This position is also responsible for day-to-day office support, acting as the primary point of contact for faculty and the general public, monitoring and ordering office supplies and equipment, maintaining departmental calendars and schedules, serving as the point of contact with OASIS (IT support) and facilities. This position also conducts website content management, newsletter development, the coordination of Global Studies events, including venue reservation, speaker logistics, catering, promotional materials, audiovisual support, set-up and take-down of the event.

This position also supervises a full-time Student Services Specialist and the Curriculum's work study students and serves as the time management (TIM) administrator for the unit.

This position is crucial in the creation and implementation of Global Studies procedures and is expected to operate with considerable independence and authority with respect to routine operational decisions and must be able to communicate and adhere to University policies and procedures.

Minimum Education and Experience Requirements

Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications, Competencies, and Experience

This position requires strong written and verbal communication skills, along with advanced demonstrated knowledge of Microsoft Excel, Word, and Outlook. The selected candidate must also demonstrate superior interpersonal skills, attention to detail, coordination, leadership, problem-solving, confidentiality and organizational skills while being able to work in a fast- paced environment. The successful applicant will have a demonstrated ability to multi-task, the ability to prioritize deadlines and organizes ideas, events and other work tasks. The ideal candidate will be self-directed, recognizing the need for attention to detail while meeting deadlines as well as have demonstrated analytical skills.

Preferred Qualifications, Competencies, and Experience

Knowledge of ConnectCarolina and Infoporte is preferred, and Adobe Creative Suite is a plus. Previous administrative experience in a higher education setting is preferred.

Required Licenses/Certifications Special Physical/Mental Requirements Campus Security Authority Responsibilities

This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.

Position/Schedule Requirements Special Instructions Quick Link https: //

Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Applicant Documents

Required Documents

  • Curriculum Vitae / Resume
  • Cover Letter
  • List of References
  • Optional Documents

    Posting Supplemental Questions

    Required fields are indicated with an asterisk ().

  • Please select the response below that best describes your experience/education for the Business Services Coordinator position.
  • Bachelor's, Master's, Doctorate degree in business administration or a related field.
  • Associate's degree in business administration or a related field and 2 years of related experience.
  • Combination of post-high school education and 4 years of related experience (ex: 1 year towards a degree and 3 years experience).
  • High school diploma/GED and at least 4 years of related experience.
  • Did not complete high school but have a combination of high school education and related experience to equal 8 years (ex. 1 year of high school and 7 years of experience).
  • None of the above.
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