Business Manager

Belmont University
September 21, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A

Business Manager

We are now accepting applications for a qualified Business Manager at Belmont University.

Employment Type


Internal Job Category

Non-Exempt (Staff) Full-Time


College of Nursing


Primary Duties and Responsibilities:

The Gordon E. Inman College of Nursing Business and Budget Manager is responsible for overseeing and managing the operations and budgetary needs of the college. This role plays a critical part in ensuring the efficient allocation and utilization of financial resources to support the college's strategic objectives and educational mission.

  • Supports the Dean directly in developing, maintaining, and forecasting the budget needs of the CON.
  • Analyze financial data to identify trends, forecast potential financial outcomes, and propose budget adjustments as necessary.
  • Provide financial planning and forecasting recommendations to support strategic decision-making.
  • Review and negotiate contracts with vendors, service providers, and external partners to ensure favorable terms and cost-effectiveness. Establish and maintain strong relationships with vendors and contractors to support the college's operations.

  • Stays abreast of university-lead budget planning activities including serving as liaison with Finance & Accounting and other academic budget managers.

  • Prepares historic expense reports and expense forecasts.
  • Develops budget templates and establishes processes for scholarships, travel, and other routine business operations and budget needs.
  • Prepares reports and analyses as requested, Reconciles monthly ; Banner reports for current budgets and restricted funds: Researches discrepancies and submit corrections to Accounting.
  • Facilitates travel arrangements for prospective faculty candidates, visiting speakers, and faculty.
  • Develops and maintain supplemental accounting records as required in order to respond to detailed periodic budget queries.
  • Keeps all purchasing assistants informed of the budget status.
  • Provides the Dean with regular reports on status of Operating, AEF, and Restricted accounts. Manages the Accounts Payables/Receivables processes for CON budgets and restricted accounts, including those set up for grants and student club agency accounts.
  • Expedites purchase orders, check requests, interdepartmental transfers, deposits, petty cash, and Belmont corporate credit cards.
  • Facilitates faculty/staff purchasing needs including facility equipment/furniture ordering and installation, course and research materials, special course and contracted teaching projects, AV equipment for classrooms, etc.
  • Processes scholarship payments for Graduate and Undergraduate students.
  • Serves as primary CON contact for day-to-day billing and budget questions with Finance & Accounting, Bookstore, UMPR, ITS, User Services, Maintenance, Catering, and other related campus departments.
  • Maintains records according to university Finance & Accounting guidelines.
  • Coordinates computer and printer purchases for CON. Maintains inventory records and revise as needed.
  • Manages CON payroll and Faculty Load and Compensation (FLAC) functions:
  • Prepares payroll for adjunct faculty for review by the Associate Dean of Administration and approval by the Dean. Submits approved payroll to the Office of the Provost.
  • Prepares payroll overloads, honorariums, and stipends for full time faculty.
  • Prepares payroll for non-faculty, instruction support personnel.
  • Monitors student payroll budgets.
  • Serves as liaison between Payroll office and employees as needed.
  • Manages the FLAC process.
  • Processes PAFs through Belmont Be You for full-time faculty and staff, part-time adjuncts, writing center tutors, and other part-time hires. Recruits, trains student workers in clerical support.
  • Orients new faculty, staff, and student organization personnel on university and CLASS payroll, and purchasing processes., Provides support for all questions related to finances and payroll.
  • The above statements describe the job's essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.
  • Required Qualifications :

    Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

  • Form diverse leaders of character;
  • Equip people to solve the world's complex problems through teaching, research and service;
  • And be radical champions for helping people and communities flourish.

  • Knowledge of Nursing program operations, and business/budget needs.

  • Knowledge of and competency in university accounting and budgeting procedures
  • Knowledge of Belmont's work culture
  • Working knowledge of FERPA regulations
  • Must have computer proficiency in Excel including: building worksheets and workbooks, using formula functions, formatting worksheets for formal reports, creating charts, and creating and managing linked workbooks
  • Must be able to research and extract data in Banner Finance module.
  • Must have word processing proficiency to produce basic correspondence and financial reports.  Must be proficient with electronic mail to communicate with internal and external contacts
  • Must be proficient with Internet to research purchase options.
  • Must be able to manage complex budget items in detail and with accuracy.
  • Must be able to manage multiple tasks and priorities with frequent interruptions; must be flexible.
  • Must be able to maintain confidentiality of sensitive information.
  • Must be able to work independently.
  • Must possess organizing and coordinating skills.
  • Must possess strong interpersonal and communication skills.
  • Must be able to troubleshoot basic computer problems
  • Must possess the ability to work effectively with a wide range of constituencies in a diverse community
  • Belmont University seeks to attract and retain highly qualified faculty and staff that share the University's values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christian community of learning and service.
  • Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
  • Ability to work effectively with a wide range of constituencies in a diverse community.
  • Required Education Masters Degree or equivalent plus at least 5 years related experience.

    Required Experience Minimum of five years of academic operations and budget management experience. Experience with budget needs of Nursing programs preferred.

    The selected candidate will be required to complete a background check satisfactory to the University.

    Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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