Business Coordinator (Dean's Office)

Stephen F. Austin State University
June 11, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Open-ended
Working Time:Full Time
Working type:N/A
Ref info:N/A
Business Coordinator (Dean's Office) Bookmark this Posting Print Preview Apply for this Job Please see Special Instructions for more details.

Please indicate in your cover letter how your past experiences relate to the required and preferred qualifications of the position. Also, please review the "Specific Job Requirements/Duties for this Posting" section for more details about the position job duties.

Pending legislative approval, Stephen F. Austin State University will become a member of the University of Texas System, effective Fall of 2023.

Posting Details

Position Information

Job Title Business Coordinator (Dean's Office)

Full Time/Part Time Full Time FLSA Non-Exempt General Job Description

This is a journey-level position responsible for overseeing the business and financial operations of the dean's office and college. Responsible for accounting, bookkeeping, and recordkeeping, balancing accounts and preparing reports, and administering budgets. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the assigned supervisor.

Essential Job Functions

  • Coordinates accounting/bookkeeping functions within the dean's office and the college.
  • Assists in administering budgets by developing, maintaining, and analyzing budget reports; tracks budget changes.
  • Maintains, manages, and reconciles receivables, accounts payable, budgets, and other business accounts within the college.
  • Coordinates office travel and provides oversight of unit travel.
  • Reviews accounts for errors and discrepancies.
  • Initiates and processes requisitions for purchases; maintains requisitions for purchasing inventory of equipment and supplies.
  • Supports academic units in establishing and maintaining accurate shadow budget spreadsheets.
  • Assists academic units and grants with accounting-related functions.
  • Verifies the accuracy of accounting data and entries.
  • Prepares daily, monthly, quarterly, annual, and special reports.
  • Attends staff training and assists with special events as needed.
  • Interprets academic unit, college, and university policies and procedures to students, faculty, staff, and the general public.
  • Maintains and updates dean's office and college procedures.
  • Researches dean's office and college accounts as required.
  • Non-Essential Job Functions

  • May train and supervise student workers.
  • May serve on college or campus-wide committees.
  • Performs other related duties as assigned.
  • Required Knowledge, Skills, and Abilities

    The individual must possess the following knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.

  • Knowledge of, or the ability to learn, university fiscal regulations, policies, and procedures.
  • Knowledge of bookkeeping and accounting procedures and methods, and ability to apply them to specific situations.
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
  • Skill in using computer applications including spreadsheet, database, presentation, and word processing software.
  • Skill in completing assignments accurately and with attention to detail.
  • Ability to learn office- and university-specific software.
  • Ability to set priorities and complete assignments on time.
  • Ability to compile, organize, interpret, and communicate accounting data and results in a concise format.
  • Ability to accurately prepare and maintain records, files, and reports.
  • Ability to work with and maintain confidential information.
  • Ability to communicate effectively in both oral and written form.
  • Ability to maintain effective interpersonal relationships.
  • Physical Demands Required Education

    Bachelor's degree in accounting, business, or a related field is required. Related experience may be substituted for required education on a basis set forth by the Department of Human Resources.

    Required Experience and Training

    Two years of related experience is required. Experience in bookkeeping or fiscal accounting, general office procedures, and computer data entry and retrieval is required.

    Preferred Qualifications

    Experience in higher education is preferred.

    Special Conditions for Eligibility

    This is a security-sensitive position subject to criminal record check. This is an IT-sensitive position subject to Computer and Network Security policy.

    Min Pay Rate Mid Pay Rate Salary Information Commensurate with Experience, Salary Grade - 15 Specific Job Requirements/Duties for this Posting

    This position is located in the Rusche College of Business and reports to the Associate Dean for Faculty and Administration. Duties include training and supervising graduate assistants, maintaining and monitoring business accounts, processing scholarships for the college, managing purchases (including requisitions and procurement card P-card transactions), assisting with accreditation reporting, processing maintenance requests and special building- related projects; may assist with special events hosted by the Rusche College of Business. The position may coordinate office travel requests and reimbursements.

    Is Background Check Required? Yes Benefit and Retirement Eligibility

    This position is eligible for participation in the Teacher Retirement System of Texas (TRS) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.

    EEO Statement

    Diversity and Inclusion Statement At SFA, our commitment to diversity and inclusion is more than words—it is actions. We believe diversity and inclusion are keys to promoting more engaged individuals locally and globally. We at SFA are committed to amplifying a campus culture that nurtures belonging and embraces similarities while celebrating that every Lumberjack will be different. Those differences are valued, acknowledged, and supported purposefully. Office of Diversity, Equity and Inclusion SFA ( Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence through diversity. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.

    Posting Detail Information

    Posting Number S2023-054

    Candidates Eligible to Apply Open to all qualified applicants Number of Positions Available 1 Posted Date 04/25/2023 Review Start Date 05/02/2023 Close Date Work Schedule Open Until Filled Yes Special Instructions to Applicants

    Please indicate in your cover letter how your past experiences relate to the required and preferred qualifications of the position. Also, please review the “Specific Job Requirements/Duties for this Posting” section for more details about the position job duties.

    Pending legislative approval, Stephen F. Austin State University will become a member of the University of Texas System, effective Fall of 2023.

    Posting Quick Link https: //

    Contact Information

    Contact Name Dr. Jason Reese

    Contact Phone (936) 468-1465 Contact Email [email protected] Contact Information Applicants will be contacted by the hiring department if selected for an interview If you have technical questions about this job posting, please contact HR at (936) 468-2304.

    Supplemental Questions

    Required fields are indicated with an asterisk ().

  • Will you have earned a bachelor's degree prior to the start date of this position?
  • Yes
  • No
  • What is your academic major/minor?
  • (Open Ended Question)

  • Which of the following best represents the number of years experience you possess relating to the job to which you are applying?
  • Less than six months
  • Six months to one year
  • Two to three years
  • Four to five years
  • Six to seven years
  • Eight or more years
  • Do you have experience in bookkeeping or fiscal accounting; general office procedures; and computer data entry and retrieval methods?
  • Yes
  • No
  • How is your previous work experience relevant to this role?
  • (Open Ended Question)

  • Do you have working experience in higher education?
  • Yes
  • No
  • How many staff/interns/students have you supervised in past positions you have held?
  • (Open Ended Question)

  • If you have experience using Banner, please indicate which modules you used (ie: travel, requisitions, budgeting, etc.)
  • (Open Ended Question)

    Documents Needed To Apply

    Required Documents

  • Cover Letter
  • Resume
  • Optional Documents

  • List of References
  • Other Document
  • From this employer

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