Budget, Personnel and Program Assistant

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29344630 Full Time 8AM - 5PM $54,476 - $78,091

The Administrative Assistant provides independent proactive, high-quality, flexible, and reliable support as a member of the AVC/Dean of Students organizational unit administrative support team, with a primary focus on comprehensive administrative assistance to the Office of Foster Youth Support Services. Responsibilities include but are not limited to providing financial management; budgeting and accounting support; facilitating departmental purchasing needs; maintaining calendar and scheduling appointments for designated individuals and departments; providing support in planning and execution of departmental events; coordinating travel arrangements; coordinating departmental payroll and ensuring compliance with all labor and personnel guidelines. Provides backup support to departments within the AVC/Dean of Students organization as needed. This position has a direct supervisor, the Financial and Administrative Manager for the AVC/Dean of Students. The position works closely with the supervisor and the career and student staff in the Office of Foster Youth Support Services to achieve the various responsibilities and objectives of the position. This position will support the Office of Foster Youth Support Services' missions, visions, and strategic plans, which include a focus on social justice, leadership development, and creating a sense of belonging for students.

The full salary range for the Budget, Personnel and Program Assistant is $26.09 - $37.40 per hour. The expected pay scale for this position is $54,475.92 - $59,716.80 annually, or up to $28.60 an hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.

Bachelors Degree Preferred

Demonstrated experience with online Student Information System (BANNER). Preferred Demonstrated experience with UC online payroll system Preferred Demonstrated experience with data exporting, tracking, preparation of spreadsheets and documenting transactional back up reports using software applications such as Word, Access, Excel, FileMaker Pro, Adobe etc. Required Five (5) years demonstrated related experience or an equivalent combination of education and experience. Required Experience with processing routine financial accounting/purchasing transactions with an online financial system and identifying account variances and researching discrepancies Required Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the faculty, staff, students and the community and be able to work effectively as an individual, a team member, and with diverse groups. Required Experience with cash handling, balancing, and deposit preparation and knowledge of standard retail security policies and procedures. Required Administrative experience in an office environment providing administrative support such as calendaring for staff and/or faculty, coordinating administrative activities, travel and programming, etc. Required Demonstrated experience with UCR Financial System (UCRFS). Preferred

Skill in communicating effectively and professionally using tact and diplomacy. Skills to draft letters and memos for signature or review by supervisor/manager, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills. Skill in accurate record keeping with strict attention to detail and problem solving. Ability to maintain high level of confidentiality at all times.

Knowledge of the applicable federal, state, UC policies and procedures and regulations governing areas related to the responsibilities of the job.

Knowledge of trends and issues facing low-income and first-generation college, underrepresented, disadvantaged, physically challenged, and underprepared students in higher education. In particular, as they relate to foster youth.

Strong understanding of the services and resources available for foster youth students

Knowledge of the foster youth student issues through programming, resource management or other professional activities.

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

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