Bed Control Patient Access Representative (3p

Bed Control Patient Access Representative (3p-11p)

Position Summary

At Stony Brook Medicine, our Patient Access Representatives are responsible for completing varied, diverse and specialized duties to support the Revenue Cycle, Compliance and Patient Experience by accurately and efficiently completing tasks in the areas of Registration, Financial Screening and Verification and Patient Throughput.

Qualified candidates will demonstrate excellent communication and interpersonal skills, knowledge and understanding of patient care and effectively respond to changing patient needs by making decisions based on ethical principles and adhering to our high standard of excellence.

The Patient Access Representative assigned to Bed Management is a key member of the Patient Access Services team, responsible for inpatient throughput ensuring that all patients are assigned to the appropriate level of care. Works closely with Bed Coordinators and Administrators in a multi- disciplinary centralized throughput model. Responsible for Pre-Registrations, Registration, and Pre-Arrivals ensuring the patient Type and bed assignment is accurate. Responsible for ensuring inter and intra-facility transfers are registered timely and appropriately in accordance to prescribed workflows. Responsible for coordination between physicians, patient units and morgue personnel to ensure EDRS workflows are completed and a timely decedent release.

Bed Control Patient Access Representative:

Coordinates and supports activities to ensure excellence in throughput for inpatient and observation; including same day admits, urgent, emergency and transfers in collaboration with a multi disciplinary team in the CTO Office.

Assists Bed Coordinators to audit, control, and serve as gatekeeper for medical service appropriateness by patient type. Screens and takes reservations for direct admissions and coordinates with the multi- disciplinary team to assign appropriate level of care.

Follow appropriate patient placement utilizing the facility's bed algorithm.

Works closely with Bed Coordinators and ADN's.

Responsible to provide hospital wide requestors with real time bed status, patient information, and room availability.

Completing pre arrival, pre registrations and registrations using various computer system resources for all Inter and Intra-facility transfers in accordance with prescribed workflows.

Ensures completion of required fields in outpatient registrations when necessary prior to bed assignment.

Supports Financial Clearance by verifying and documenting appropriate insurances coverage.

Send appropriate admission notification faxes to the insurance companies.

Enter death certificate data electronically or on paper and ensure timely physician certification.

Release deceased patient to Funeral Directors/medical examiners office.

Identify organ donor holds and monitor release to appropriate party.

Coordination between physicians, patient units and morgue personnel to ensure timely disposition of decedents.

Support completion of urgent MRN and encounter combines and building physician using the Cerner HNA Combine Tool.

Qualifications:

Required Qualifications:

Associates Degree with one year working experience in the healthcare industry.

In lieu of degree, two years of demonstrated excellence working in a hospital, public health, or facility based healthcare setting.

Experience in insurance eligibility, coverage identification, and access services.

Excellence in verbal and written communication within a multidisciplinary environment.

Strong analytical, as well as interpersonal and presentation skills are essential.

Strong PC and Microsoft Office experience required, including proficiency in Excel, PowerPoint, and Word.

Ability to work independently in a multidisciplinary team structure.

Preferred Qualifications:

Previous experience as a Patient Access Representative at a Medical Center is strongly preferred.

Hospital Bed Management experience. Billing, Accounts Receivable, Registration experience.

Familiarity with Medical insurance benefits, demonstrated through experience with EMR computerized registration/Financial/IT systems.

Knowledge of medical terminology.

Special Notes : Resume/CV should be included with the online application.

In accordance with federal and state regulations that all hospitals and nursing homes require personnel to be vaccinated against COVID-19, candidates who are not already fully vaccinated must obtain the first dose of a COVID-19 vaccine within three (3) calendar days of acceptance of a conditional job offer and must obtain any subsequent doses in accordance with that particular vaccine manufacturer's protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of a job offer or in accordance with that particular vaccine manufacturer's protocol, whichever comes later.

The state regulation also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The regulations allow for limited exemptions with reasonable accommodations, consistent with applicable law.

. Posting Overview : This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

All Hospital positions maybe subject to changes in pass days and shifts as necessary.

This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services

Complete electronic reference check with a minimum of three (3) professional references.

Successfully complete a 4 panel drug screen

Meet Regulatory Requirements for pre employment screenings.

Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

The hiring department will be responsible for any fee incurred for examination.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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Job Number:

2300076

Official Job Title: TH Instructional Support Assistant

Job Field

: Other

Primary Location

: US-NY-Stony Brook

Department/Hiring Area: Patient Access Bed Control - 361302

Schedule

: Full-time

Shift

:Evening Shift Shift Hours: 3:00 PM - 11:00 PM Pass Days: Variable

Posting Start Date

: Feb 15, 2023

Posting End Date

: May 16, 2023, 10:59:00 PM

Salary:.

Salary Grade:SL1

SBU Area:Stony Brook University Hospital