Job Details
Description
A.T. Still University (ATSU) is seeking a Administrative Support for
Admissions on the Kirksville, Missouri, campus. The position reports to the
Director-Admissions, Processing and is responsible for providing support to
Admissions with clerical duties such as answering the telephone, scanning
materials into ImageNow/AMP, filing, shredding, opening mail, working with
CampusNexus, collating packets, and other processing tasks as needed.
Major Job Duties
Pick up mail twice each day, open, scan, and distribute to appropriate
staff.
Link documents scanned to current applications or add to Hold Drawer.
Answer incoming calls to general admissions number.
Coordinate with other staff to greet guests/staff entering the Admissions
Office.
Check electronic hold drawer for materials for new applications and link
to project in ImageNow/AMP.
Send card to DO references for KCOM accepted students.
Assign interviewers in AMP for designated programs.
Prepare and assign applicants to appropriate Admissions Committee(s)
meeting in AMP.
Collate packets of information as needed.
Provide phone coverage as needed when application coordinators are on
vacation/out of the office.
Assist with inventory of office supplies.
Job Responsibilities
Pick up mail twice daily, open, scan and distribute to appropriate staff.
Shred weekly.
Link scanned documents to current applications or add to electronic hold
drawer.
Keep basic office supplies from Purchasing in stock.
Provide phone coverage as needed when application coordinators are on
vacation/out of the office.
Call in copier problems and report monthly counts to IKON.
Coordinate with other staff to greet guests/staff entering the Admissions
Office.
Help with collating packets as needed.
Prepare weekly minutes of Admissions Committee meetings.
Check electronic hold drawer monthly to determine if documents need linked
to new applications.
Answer incoming phone calls to Admissions X2237 and monitor voicemail
received.
Assign applicants to interviewers in AMP for appropriate programs.
Ensure interview evaluations are submitted and remind interviewers if
needed.
Assign Applicants to Admissions Committee meetings as necessary.
Close out “Interview Invites” as appropriate (KCOM 21 days, SOMA 30
days).
Letter matching in AMP.
Send card to DO references for KCOM accepted students.
Provide materials for interviewers to send congratulatory cards to newly
accepted students.
Provide assistance to the Director – Admissions Processing verifying
reports/information in CampusNexus.
Obtain availability for KCOM Admissions Committee members and prepare
schedule of members for each meeting.
Enter decision updates for WebAdmit into AMP through API for KCOM and
SOMA.
Update statues of MOSDOH and CCPA Home Town list.
Update contact information updates from application services into
CampusNexus.
Send new accept information for KCOM to staff to contact and then send
offer through AMP.
Provide list of white coat sizes for KCOM and MOSDOH for ordering.
Keep Student Life updated on cancels for those incoming students assigned
to student housing.
Enter payments by check into AMP for accepted students and update/manually
enter fees as needed.
Monitor AMP for those that have paid application fees but not submitted as
well as paid acceptance fees but didn't sign admission agreements.
Mark SOMA CHC's as completed in prematriculant checklist in AMP, scan form
in ImageNow and link.
Prep KCOM for prescreening as requested by Director – Admissions
Processing.
Process Admissions Counselor expense reports and credit card statements at
end of the month.
Update spreadsheet and budget folder as we get expenses and check variance
reports monthly.
Assist with new student orientation as needed.
Other tasks as assigned.
Qualifications
Computers, typing, and data entry knowledge
Outgoing personality with good people skills
Adaptable
Qualifications
Skills
Required
Microsoft Office
Intermediate
Preferred
Multitasking
Intermediate
Customer Service
Intermediate
Behaviors
Required
Detail Oriented : Capable of carrying out a given task with all
details necessary to get the task done well
:
Motivations
:
Education
Required
Some college or better.
Experience
Required
Basic office skills: answering the phone, filing, copying, data entry and
computer knowledge.
Licenses & Certifications
