Information & Responsibilities
The Associate Vice President of Capital Facilities Planning (AVP) reports to
the Senior Vice President of Finance and Administration and Chief Financial
Officer (SVPFA/CFO). The AVP serves as a leader on campus and in CalArts'
broader communities responsible for advancing the physical development of
facilities that enable education, performance, administration, and the
housing, dining, and living programs that sustain its students and faculty.
The AVP is responsible for the strategy and day-to-day direction and
supervision of all CalArts' capital facilities planning needs. The scope of
this work includes the management of both the project planning and the design
for all major and minor capital projects, including remodel, renovation, and
new constructions. The AVP further ensures that the planning and design of all
capital projects are functional, environmentally sustainable, appropriately
scoped, well-designed, and cost effective. In tandem, the AVP will support and
provide expert guidance to the Vice President for Facilities Development and
Management (VPFDM) on issues concerning construction project management.
The AVP is the operational lead in the development of a new capital facility
master plan, the first since the Institute's inception, and subsequent
triannual progress reviews and updates to the plan once it is formed. As
CalArts' chief design official and building official, this position maintains
CalArts' aesthetic standards and regulatory and agency code compliance. The
AVP also serves as CalArts' liaison with the City of Santa Clarita, City of
Los Angeles, and County of Los Angeles Facilities Planning and Utilization
Currently, the AVP provides leadership for and supervision of 1 FTE as well as
CFP contractors and contributes to the effective performance of staff under
the VPFDM. The CFP team will grow as more funding becomes available through
various channels including philanthropy. Additionally, the AVP will support
the development and management of an annual capital budget that is expected to
be approximately $10M and will complete the investment of a $40M bond.
ESSENTIAL JOB FUNCTIONS:
Lead the development of an integrated facilities master plan and the
subsequent triannual reviews and updates to ensure alignment to the
Develop a variety of programs, projects and activities related to the
budget, planning, and design of new, remodeled, and renovated CalArts'
Provide leadership for and supervise capital facilities planning and
design professionals who deliver services to CalArts. This includes both
employees and external contractors.
Provide administrative oversight including selection, contract development
and administration and supervision of the work of architects, engineers,
planning and design consultants, and other professionals.
Establish policies and operating procedures that ensure capital facility
projects are planned, designed, and constructed on time and within budget
pursuant to legal requirements and CalArts' policies.
Work with colleagues in Advancement as well as with the VPFDM to develop
fundraising proposals involving design of space and facilities,
participating in donor stewardship as appropriate.
Work closely with the VPFDM to initiate programs, policies, and activities
to increase efficiencies, extend capital facility lifecycle maintenance,
and assure quality planning, design, and construction practices and
Work with other CalArts departments, notably Information Technology, on
the integration of related systems with capital facilities planning.
Maintain an inclusive, diverse, equitable and accessible bidding
environment to maximize participation, promote fair competition, and to
ensure that CalArts receives competitive bids and quotes for planning and
Supervise all of CalArts' capital facility planning efforts and provide
planning staff support related to this for the SVPFA, the President, and
planning committees and groups as necessary.
Serve as CalArts' chief design official and building official in order to
maintain CalArts' aesthetic standards and regulatory and agency code
Serve as the CalArts liaison with the City of Santa Clarita, City of Los
Angeles, and County of Los Angeles Facilities Planning and Utilization
Maintain and archive all documentation of facilities including blueprints,
as built plans, construction and design standards, and other construction
records by creating a system for such records management and running that
A bachelor's degree in engineering, architecture, or a related technical
Demonstrated sensitivity to and understanding of the diverse academic,
socioeconomic, cultural, ethnic, and disability backgrounds of college
students and employees.
10+ years of capital facilities planning and development experience.
The ability to interact and communicate effectively with internal and
external stakeholders including community leaders and local and state
The ability to handle multiple complicated challenges with balance and
A record of collaborating across teams to achieve goals and innovate new
solutions and of managing in a way that prioritizesinnovation, learning,
independence, and growth and that leaves room for mistakes.
The ability to work alongside professionals in a wide variety of functions
and areas of expertise to achieve successful outcomes.
Proven excellence as a financial steward; a record of managing projects in
ways that allow the flexibility to make corrections or shift directions,
Working knowledge of facilities and familiarity with safety management in
a complex organization. Experience integrating technology into facilities
The ability to establish mission and goals at the macro level and to lead
managers to develop goals in alignment with mission.
Demonstrated commitment to equity and ability to foster a community with a
culture of inclusiveness that holds its members accountable for creating,
supporting, and championing diversity and the expansion of opportunity.
Arts-facility project management experience.
A graduate degree.
5+ years of leadership experience.
Experience in leading similar areas of responsibility at a major
university or relevant leadership experience in private business.
Demonstrated experience using data and analytics to drive decision-making.
Fundraising skills and mindset. The ability to collaborate closely with
advancement departments to compel donors with a future vision. The
interpersonal skill to influence donor decisions oneon-one and through
How to Apply
CalArts has engaged Opus Search Partners to support the recruitment of this
position. Craig Smith, Partner, and Chris Stadler, Associate, are leading the
search. Inquiries, applications, and nominations should be sent by email to
Chris ([email protected]).
$160,000 - $180,000 a year
Equity & Diversity
California Institute of the Arts shall abide by the requirements of 41 CFR
§§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit
discrimination against qualified individuals based on their status as
protected veterans or individuals with disabilities, and prohibit
discrimination against all individuals based on their race, color, religion,
sex, or national origin. Moreover, these regulations require that covered
prime contractors and subcontractors take affirmative action to employ and
advance in employment individuals without regard to race, color, religion,
sex, national origin, protected veteran status, disability, or any other
status protected under federal, state, or local law.
CalArts has a multidisciplinary approach to its studies of the arts through
six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater.
CalArts encourages students to explore and recognize the complexity of the
many aspects of the arts. It is supported by a distinguished faculty of
practicing artists and provides its Bachelor and Master of Fine Arts students
with the hands-on training and exposure necessary for an artist's growth.
CalArts was founded in 1961 and opened in 1969 as the first institution of
higher learning in the United States specifically for students interested in
the pursuit of degrees in all areas of visual and performing arts.