Associate Director of Recruitment

Asbury Theological Seminary
March 16, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A

Job Details

Job Location

Kentucky Campus - Wilmore, KY

Job Shift

40 Hours



Reporting to the Director of Admissions, the Associate Director of Recruiting plays a crucial leadership role within the Office of Admissions. This individual will primarily be responsible for the development and execution of recruiting strategies, including oversight of the travel schedule, communication and marketing initiatives, and relationship management with key constituents. In conjunction with the Director of Admissions and Associate Director of Admissions, this position will also play a key role in developing and coordinating initiatives to meet targeted enrollment goals pursuant to the Seminary's vision and mission.


  • Oversees positions of Enrollment Advisors and Senior Enrollment Advisors, as it relates to recruiting efforts
  • Manage Recruitment Activities

  • Tracks and analyzes recruitment-related data and productivity as part of a strategic enrollment management process
  • Applies data-driven approach to recruitment, travel, and marketing
  • Assesses recruitment activities to determine overall effectiveness and efficiencies
  • Builds annual recruitment, marketing, and communication strategies
  • Develops, implements, and administers plans, programs, and events for general and targeted student recruitment in support of institutional goals
  • Design and execute professional, high-quality recruiting events
  • Provides regular reports and feedback to the Director of Admissions and Vice President for Enrollment Management and Student Se1vices
  • Exercises consistent relationship management to ensure key partners are contacted during the recruitment cycle
  • Collaborates with all of EMT, as well as other key departments on campus, including but not limited to Communications, Community Formation and Alumni, in order to maximize recruitment strategies and efforts
  • Travel as required to perform duties and achieve set goals
  • Manages Enrollment Advisors and Senior Enrollment Advisors

  • Trains and mentors Enrollment Advisors and Senior Enrollment Advisors and maintains stream of communication of changes and updates for accurate external messaging.
  • Travels to global extension sites for on-site training and event collaboration as needed
  • Organizes and oversees recruitment schedules and initiatives for all Enrollment Advisors and Senior Enrollment Advisors
  • Ensures consistency in table displays, swag options, and marketing materials across all learning environments
  • Implements standard recruiting practices for recruitment
  • Manages travel and event details for recruitment opportunities outside Admissions Staff
  • Leads expansion recruitment efforts into new territories
  • Networking/Recruiting

  • Responsible for networking with a variety of contacts including alumni, pastors, educators, and ministry leaders of para-church ministries to promote the Seminary and generate personal leads. Upon making contacts following up appropriately to encourage action.
  • Travel in representation of the seminary, building new relationships and exploring new territory while creating a solid funnel of prospects for the Admissions Office at Asbury Theological Seminary.
  • Maintain a high level of productivity to meet and exceed established Admissions goals. Must be able to multi-task efficiently.
  • Operate within the highest ethical standards and integrity in al l aspects of the position; maintain ethical practice and keep all information about candidates confidential; assist al l interested parties regardless of race, gender, denomination, etc.
  • Work independently on a daily basis, creating a sol id plan of recruitment; work interdependently with a team, assisting students in the admissions process.
  • Effectively strengthen relationships with alumni and other key constituents.
  • Take initiative within a responsible budget-management philosophy to expand the current territory of Asbury Theological Seminary.
  • Exhibit intuitiveness and the ability to adapt to change. Due to the nature of this position, the ability to acclimate quickly to a variety of situations and audiences and the ability to "think on one's feet" are a must.
  • Applicant Counseling

  • Work with students and facilitate communication as they discern their call and degree choice
  • Maintain appropriate print, electronic and verbal communication with inquired, applied, admitted and confirmed individuals.
  • Determine admissibility of applicants acting in coordination with the Graduate Admissions Committee as defined by committee policies.
  • Review and communicates the status of applicants' files.
  • Work with prospective students in order to lead them through the application process.
  • Student Advising

  • Maintains appropriate print, electronic and verbal communication with inquired, applied, admitted and confirmed individuals.
  • Maintains a personal case load of perspective students, orients the student s to degree programs, assists them in developing an educational plan consistent with the student's needs and ministry goals, including course planning and the scheduling and registering of classes
  • Provides accurate information to students about institutional policies, procedures, resources, and programs and advises students concerning advanced standing, waivers, and transfers
  • Develops and maintains reportable means of retention communications for incoming students' initial enrollment and registration s
  • Maintains data and communications systems for monitoring student enrollment and registrations for successful program initiation and completion, and for enrollment management reporting
  • Meets with prospective students during campus visits, participates in collaborative meetings and training sessions, and works on special projects and other duties as assigned
  • Maintains reportable means of tracking all student contacts
  • Other Responsibilities:

  • Maintains awareness of Seminary admission standard s, academic programs and delivery systems
  • Coordinates information exchange with Seminary departments for the successful matriculation of prospective students
  • Contributes to strategic planning, improvement, and implementation of admissions procedures
  • Works closely with Director of Admissions in creating recruitment schedule and marketing pieces
  • Other duties as assigned.
  • Tools and Equipment:

  • Computer, Campus Management, Slate, Excel and Microsoft Office Suite, Google Drive, Phone/ShoreTel, and Internet
  • Qualifications

    Required Qualifications: This is a high-detail position that requires excellent communication skills, intuitiveness, attention to detail, and the ability to work under pressure of goals and deadlines.

  • Exhibit an unwavering commitment to the statements of faith and ethos of Asbury Seminary
  • Education: Bachelor's degree Required, Master's degree preferred
  • Experience and demonstrated ability in leading people
  • 3 or more years of experience in sales, preferably higher education with graduate students
  • Excellent oral and written communication skills
  • Demonstrated skill in organizational, promotional, and long-range planning
  • Preferred Qualifications: The ideal Associate Director of Recruiting will be able to process and organize data efficiently, build relationships that lead to matriculation with prospective students, and build rapport with and motivate teams toward common goals. This individual must multi-task well and follow through to project completion.

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