Associate Director of Fraternity & Sorority Life (3480)

Northern Illinois University
January 31, 2023
Offerd Salary:$50,000-$55,000
Working address:N/A
Contract Type:Open-ended
Working Time:Full-Time
Working type:N/A
Ref info:N/A
Position Information

Posting Detail Information

Working Position Title Associate Director of Fraternity & Sorority Life (3480)

Classification Title Program Coordinator - CUSTOM CLASSIFICATION Position Number 00003480 Open Date 01/03/2023 Close Date 01/31/2023 Priority Review Date Business Unit Description Civil Service Full-Time/Part Time Full-Time FTE 1.00 Position Status Regular FLSA Exempt Job code 5002 Union Representation Union Union Code AFC Unit/Department Stdnt Involvemnt&Leadrship Dev College/Unit Stud Affairs Dean of Students Division Student Affairs Location CL 150 Link to Department Website or Custom Search Page https: // www.

Position Summary, Requirements, and Qualifications

Position Summary, Requirements, and Qualifications


The Associate Director will serve as an advocate, advisor, and resource for Northern Illinois University's fraternities and sororities comprised of 4 governing councils and 40+ chapters.

Position Summary

The Associate Director will serve as an advocate, advisor, and resource for Northern Illinois University's fraternities and sororities comprised of 4 governing councils and 40+ chapters. The Associate Director develops, coordinates, and implements initiatives for chapters and members for approximately 800 students, which promote learning, growth, and development. The Associate Director's focus includes an emphasis on academic achievement, values-based leadership, diversity, and service. The Associate Director is also responsible for maintaining chapter data, travel with student delegations to conferences, policy enforcement, and supervision of graduate assistant(s).

Essential Duties and Responsibilities

Advising and Management (25%)

  • Advise the fraternity and sorority governing boards and chapters including Interfraternity Council, United Greek Council, National Pan-Hellenic Council, and Panhellenic Association. This includes attending weekly council meetings and individual meetings with council/chapter leaders – providing supervision, support and mentorship.
  • Counsel, meet, and communicate regularly with Fraternity and Sorority Life organizational presidents, chapter leaders, and faculty and staff advisors.
  • Assists in the production, collection, and management of accurate membership records, recruitment statistics, housing information, and scholarship reports.
  • Support chapter extension processes and implementation.
  • Attend events planned within the department, division, or by the student organizations as needed.
  • Assists the Director in working with advisors and inter/national headquarters staff.
  • Supervision (15%)

  • Supervise, hire, and train graduate student(s) to help carry out functions of the office. Delegate tasks to staff as appropriate
  • Conduct regular meetings with each supervisee, assess and monitor progress, and provide on-going feedback and annual evaluations of job performance
  • Training and Education (30%)

  • Assist in the creation and implementation of services and initiatives sponsored by the department or various student organizations. Conduct regular and ongoing workshops, trainings, and/or retreats on behalf of the department to serve various groups including: staff, students and/or student organizations, faculty and/or faculty advisors, and parents.
  • Build relationships with campus partners to create collaborative educational efforts to serve students.
  • Assist the Director in the development, implementation, and evaluation of multiple training programs (New Member, President's retreat, etc.).
  • Assist the Director in development, implementation, and evaluation of risk management strategies for fraternities and sororities (Student Code of Conduct, Inter/national policies and regulations, insurance requirements, etc.).
  • In conjunction with the Fraternity and Sorority Life staff and Student Conduct, conduct educational conversations with organizations regarding conduct of the organization.
  • Assist Director in creating an updated training model catered to positions rather than chapter or council.
  • Administrative Duties (30%)

  • Communicate, interpret and enforce University policies and expectations to students, advisors and inter/national headquarters.
  • Associate Director will assist the Director in the policy creation, implementation, and enforcement related to Fraternity and Sorority Life. This includes enforcement of social policy, and chapter accreditation process, as well as adherence to Northern Illinois University's student code of conduct.
  • Maintain departmental website in conjunction with the Director, Student Involvement, and Student Affairs.
  • Works with chapters to stay in congruence with their national policies as dictated by inter/national organizations. Works with chapters to stay in congruence with local, state, and federal laws (i.e. alcohol and drug policies as well as hazing and physical abuse).
  • Serve on university and departmental committees as assigned. Participate in departmental and divisional activities.
  • Assist in representing the department at Summer Orientation, Open Houses, and other outreach efforts.
  • Assist in the implementation of formal Panhellenic recruitment processes.
  • Assist in other recruitment and intake efforts.
  • Additional duties as assigned.
  • Minimum Required Qualifications (Civil Service)


    1. Bachelor's degree. 2. A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position. 3. Demonstrated experience in working with student organizations on a university or college campus.


    1. Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects. 2. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. 3. Skill in analyzing information and evaluating results to choose the best solution and solve problems. 4. Skill in scheduling events, programs, and activities, as well as the work of others. 5. Skill in oral and written communication. 6. Ability to adjust actions in relation to others' actions. 7. Ability to listen to and understand information and ideas presented through spoken words and sentences. 8. Ability to apply general rules to specific problems to produce answers that make sense. 9. Ability to develop specific goals, plans to prioritize, organize, and accomplish tasks. 10. Ability to work effectively with staff, the public, and outside constituency groups. 11. Ability to effectively plan, delegate, and supervise the work of others. 12. Ability to utilize various computer software packages, such as Accounting Software, query, etc. 13. Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems. 14. Ability to analyze and develop guidelines, procedures, and systems.

    Specialty Factors (Civil Service) Preferred Qualifications (Civil Service)

    1. Experience advising Greek Governing Councils including but not limited to Interfraternity Council, Panhellenic Council, Multicultural/United Greek Council and National Pan-Hellenic Council.

    2. Membership in a national Greek Organization.

    3. Professional experience working in a college or university environment. 4. Knowledge of best practices and ability to infuse research with practical experience to create intentional programs for fraternity and sorority life.

    5. Ability to communicate effectively with diverse students, faculty, and staff.

    6. Ability to work within a fast-paced environment, contribute to the development of the department, and demonstrate initiative and enthusiasm.

    7. Must be available to work a flexible schedule including evenings and weekends.

    8. Must actively participate in promoting an inclusive environment that values diversity and inclusion.

    9. Knowledge of national fraternity and sorority policies and procedures, experience working with Greek Organizations on a campus or headquarters level.

    10. Demonstrated understanding of policy development, education, and implementation; risk management and mitigation; and values-based leadership.

    Minimum Required Qualifications (SPS) Additional Requirements (SPS) Preferred Qualifications (SPS) Physical demands/requirements

    Appointment and Compensation Details

    Appointment and Compensation Details

    Anticipated Appointment Start Date

    Anticipated Appointment End Date Percent of Staff Year 1.00 Standard Hours Per Week 37.50 Salary $50,000-$55,000 annually Hourly or Semi-monthly Pay Rate/Range $2,083.34-$2,291.67/semi-monthly Earn Type Salary

    Application Procedure

    Application Procedure

    Application Procedure

    Additional Position Details:

  • Click on Program Coordinator for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
  • Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University's benefits package.
  • Out-of-state candidates must establish Illinois residency within 180 calendar days after start date.
  • Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
  • Application Review Details:

  • Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part- time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.
  • If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.
  • After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
  • Please monitor your e-mail for further information regarding your application. Emails will be generated from [email protected] and [email protected] Please add these emails to your address book to ensure timely delivery of any future communication.
  • We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address and phone numbers. The information that you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.
  • Exam Details:

  • The Civil Service examination for this classification is a Credentials Assessment, and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience and special credentials/qualifications (licenses, etc.). In order to determine an appropriate rating for each examination, a review of a résumé, cover letter, university/agency official employment application, college transcript, copies of license/certification and any other relevant material may be required.
  • Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials.
  • If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.
  • After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.
  • Special Instructions


    Quick Link to Applicant https: // Is Background Check Required? Yes EEO Statement Summary

    In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

    The following person has been designated to handle inquiries regarding the non-discrimination policies:

    Ethics and Compliance Officer, Title IX Coordinator Health Services 230 [email protected] 815-753-5560

    Visa Policy

    In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    ADA Accommodation

    NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person's disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form. For further assistance, please contact the office of Affirmative Action and Equal Opportunity (AAEO) at [email protected]

    Safety Information

    NIU provides annual reports on campus security and fire safety.

    Read the Annual Safety and Security Report. Contact the Ethics and Compliance Office at 815-753-1649 for a hard copy.

    Read the Fire Safety Report. Contact the Department of Environmental Health and Safety at 815-753-0404 for a hard copy.

    Applicant Documents

    Required Documents

  • Resume/Curriculum Vitae
  • Cover Letter
  • Optional Documents

  • Transcripts (unofficial with official required at hire)
  • Transcripts #2 (unofficial with official required at hire)
  • List of References
  • Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
  • Other
  • Supplemental Questions

    Required fields are indicated with an asterisk ().

  • Are you currently a citizen or resident of the State of Illinois?
  • Yes
  • No
  • What is the highest level of education attained?
  • GED
  • High School Diploma
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • PHD
  • Have you attached all transcripts to support the degrees you are submitting for consideration?
  • Yes
  • No
  • How many years of experience do you have in this type of position?
  • 0-1
  • 1-3
  • 3-5
  • 5-7
  • 7+
  • Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response.)
  • (Open Ended Question)

  • If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
  • Yes
  • No
  • Not Applicable
  • From this employer

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