Position Information
Posting Detail Information
Working Position Title Associate Director of Fraternity & Sorority Life
(3480)
Classification Title Program Coordinator - CUSTOM CLASSIFICATION
Position Number 00003480
Open Date 01/03/2023
Close Date 01/31/2023
Priority Review Date
Business Unit Description Civil Service
Full-Time/Part Time Full-Time
FTE 1.00
Position Status Regular
FLSA Exempt
Job code 5002
Union Representation Union
Union Code AFC
Unit/Department Stdnt Involvemnt&Leadrship Dev
College/Unit Stud Affairs Dean of Students
Division Student Affairs
Location CL 150
Link to Department Website or Custom Search Page
https: // www. niu.edu/fraternity-sorority-life/index.shtml
Position Summary, Requirements, and Qualifications
Position Summary, Requirements, and Qualifications
Overview
The Associate Director will serve as an advocate, advisor, and resource for
Northern Illinois University's fraternities and sororities comprised of 4
governing councils and 40+ chapters.
Position Summary
The Associate Director will serve as an advocate, advisor, and resource for
Northern Illinois University's fraternities and sororities comprised of 4
governing councils and 40+ chapters. The Associate Director develops,
coordinates, and implements initiatives for chapters and members for
approximately 800 students, which promote learning, growth, and development.
The Associate Director's focus includes an emphasis on academic achievement,
values-based leadership, diversity, and service. The Associate Director is
also responsible for maintaining chapter data, travel with student delegations
to conferences, policy enforcement, and supervision of graduate
assistant(s).
Essential Duties and Responsibilities
Advising and Management (25%)
Advise the fraternity and sorority governing boards and chapters including
Interfraternity Council, United Greek Council, National Pan-Hellenic
Council, and Panhellenic Association. This includes attending weekly
council meetings and individual meetings with council/chapter leaders –
providing supervision, support and mentorship.
Counsel, meet, and communicate regularly with Fraternity and Sorority Life
organizational presidents, chapter leaders, and faculty and staff
advisors.
Assists in the production, collection, and management of accurate
membership records, recruitment statistics, housing information, and
scholarship reports.
Support chapter extension processes and implementation.
Attend events planned within the department, division, or by the student
organizations as needed.
Assists the Director in working with advisors and inter/national
headquarters staff.
Supervision (15%)
Supervise, hire, and train graduate student(s) to help carry out
functions of the office. Delegate tasks to staff as appropriate
Conduct regular meetings with each supervisee, assess and monitor
progress, and provide on-going feedback and annual evaluations of job
performance
Training and Education (30%)
Assist in the creation and implementation of services and initiatives
sponsored by the department or various student organizations. Conduct
regular and ongoing workshops, trainings, and/or retreats on behalf of the
department to serve various groups including: staff, students and/or
student organizations, faculty and/or faculty advisors, and parents.
Build relationships with campus partners to create collaborative
educational efforts to serve students.
Assist the Director in the development, implementation, and evaluation of
multiple training programs (New Member, President's retreat, etc.).
Assist the Director in development, implementation, and evaluation of risk
management strategies for fraternities and sororities (Student Code of
Conduct, Inter/national policies and regulations, insurance requirements,
etc.).
In conjunction with the Fraternity and Sorority Life staff and Student
Conduct, conduct educational conversations with organizations regarding
conduct of the organization.
Assist Director in creating an updated training model catered to positions
rather than chapter or council.
Administrative Duties (30%)
Communicate, interpret and enforce University policies and expectations to
students, advisors and inter/national headquarters.
Associate Director will assist the Director in the policy creation,
implementation, and enforcement related to Fraternity and Sorority Life.
This includes enforcement of social policy, and chapter accreditation
process, as well as adherence to Northern Illinois University's student
code of conduct.
Maintain departmental website in conjunction with the Director, Student
Involvement, and Student Affairs.
Works with chapters to stay in congruence with their national policies as
dictated by inter/national organizations. Works with chapters to stay in
congruence with local, state, and federal laws (i.e. alcohol and drug
policies as well as hazing and physical abuse).
Serve on university and departmental committees as assigned. Participate
in departmental and divisional activities.
Assist in representing the department at Summer Orientation, Open Houses,
and other outreach efforts.
Assist in the implementation of formal Panhellenic recruitment processes.
Assist in other recruitment and intake efforts.
Additional duties as assigned.
Minimum Required Qualifications (Civil Service)
CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
1. Bachelor's degree.
2. A total of one (1) year (12 months) in education, training and/or work
experience in the area of specialization inherent to the position.
3. Demonstrated experience in working with student organizations on a
university or college campus.
KNOWLEDGE , SKILLS AND ABILITIES (KSAs)
1. Knowledge of principles and methods for curriculum and training design,
teaching and instruction for individuals and groups, and the measurement of
training effects.
2. Knowledge of business and management principles involved in strategic
planning, resource allocation, human resources modeling, leadership technique,
production methods, and coordination of people and resources.
3. Skill in analyzing information and evaluating results to choose the best
solution and solve problems.
4. Skill in scheduling events, programs, and activities, as well as the work
of others.
5. Skill in oral and written communication.
6. Ability to adjust actions in relation to others' actions.
7. Ability to listen to and understand information and ideas presented
through spoken words and sentences.
8. Ability to apply general rules to specific problems to produce answers
that make sense.
9. Ability to develop specific goals, plans to prioritize, organize, and
accomplish tasks.
10. Ability to work effectively with staff, the public, and outside
constituency groups.
11. Ability to effectively plan, delegate, and supervise the work of others.
12. Ability to utilize various computer software packages, such as Accounting
Software, query, etc.
13. Ability to work independently and exercise judgment in order to be able
to analyze and investigate a variety of questions or problems.
14. Ability to analyze and develop guidelines, procedures, and systems.
Specialty Factors (Civil Service)
Preferred Qualifications (Civil Service)
1. Experience advising Greek Governing Councils including but not limited to
Interfraternity Council, Panhellenic Council, Multicultural/United Greek
Council and National Pan-Hellenic Council.
2. Membership in a national Greek Organization.
3. Professional experience working in a college or university environment.
4. Knowledge of best practices and ability to infuse research with practical
experience to create intentional programs for fraternity and sorority life.
5. Ability to communicate effectively with diverse students, faculty, and
staff.
6. Ability to work within a fast-paced environment, contribute to the
development of the department, and demonstrate initiative and enthusiasm.
7. Must be available to work a flexible schedule including evenings and
weekends.
8. Must actively participate in promoting an inclusive environment that
values diversity and inclusion.
9. Knowledge of national fraternity and sorority policies and procedures,
experience working with Greek Organizations on a campus or headquarters level.
10. Demonstrated understanding of policy development, education, and
implementation; risk management and mitigation; and values-based leadership.
Minimum Required Qualifications (SPS)
Additional Requirements (SPS)
Preferred Qualifications (SPS)
Physical demands/requirements
Appointment and Compensation Details
Appointment and Compensation Details
Anticipated Appointment Start Date
Anticipated Appointment End Date
Percent of Staff Year 1.00
Standard Hours Per Week 37.50
Salary $50,000-$55,000 annually
Hourly or Semi-monthly Pay Rate/Range $2,083.34-$2,291.67/semi-monthly
Earn Type Salary
Application Procedure
Application Procedure
Application Procedure
Additional Position Details:
Click on Program Coordinator for more information including salary
ranges, typical duties, minimum acceptable qualifications, and testing
requirements.
Please click on Human Resource Services – Benefits for detailed
information about Northern Illinois University's benefits package.
Out-of-state candidates must establish Illinois residency within 180
calendar days after start date.
Employment is contingent upon your passing a criminal background
investigation. You may not begin work until the criminal background
investigation results have been received and cleared by Human Resources.
Application Review Details:
Fully complete the Education and Work History sections of the
application. Be specific on your entire work history, including
employment dates and duties for all positions held. Applicable part-
time work experience will be considered toward qualifying for this
position, however, it will be converted to a full-time equivalency to
determine combined length of experience.
If you have education and/or training in excess of what is required, we
encourage you to upload your unofficial transcripts.
After the posting has closed, your submission will be reviewed to
determine if you meet the minimum qualifications for the classification,
including any specialty factors associated with this particular position.
If you meet the minimum required qualifications for this position, you
will receive a score based on your education and experience, and your name
will be placed on the active employment register.
Please monitor your e-mail for further information regarding your
application. Emails will be generated from [email protected] and
[email protected] Please add these emails to your address book
to ensure timely delivery of any future communication.
We STRONGLY recommend that contact information used in your online profile
be personal use, not professional/work information: personal email
address, home address and phone numbers. The information that you provide
is used to make contact on search updates, department referrals and
interviews, etc. We must be able to relay sensitive and important
information in a way that protects your privacy concerning job search
activity, now and in the future.
Exam Details:
The Civil Service examination for this classification is a Credentials
Assessment, and is based on your application materials as submitted for
this posting. A Credential Assessment is a rating by the Human Resources
Office of an applicant's/employee's education, experience and special
credentials/qualifications (licenses, etc.). In order to determine an
appropriate rating for each examination, a review of a résumé, cover
letter, university/agency official employment application, college
transcript, copies of license/certification and any other relevant
material may be required.
Required documentation noted in the posting, such as a driver's license,
licensures, or certifications MUST be uploaded with your application
materials.
If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256
paperwork reflecting an Honorable Discharge MUST be uploaded to this
application in order to receive the maximum eligible points on the Civil
Service examination.
After assessment of all qualified applicants has been completed for this
position, the names with the top three (3) scores will be referred to
the hiring department for interview.
Special Instructions
.
Quick Link to Applicant https: // employment.niu.edu/postings/68520
Is Background Check Required? Yes
EEO Statement Summary
In accordance with applicable statutes and regulations, NIU is an equal
opportunity employer and does not discriminate on the basis of race, color,
national origin, ancestry, sex, religion, age, physical and mental disability,
marital status, veteran status, sexual orientation, gender identity, gender
expression, political affiliation, or any other factor unrelated to
professional qualifications, and will comply with all applicable federal and
state statutes, regulations and orders pertaining to nondiscrimination, equal
opportunity and affirmative action.
The following person has been designated to handle inquiries regarding the
non-discrimination policies:
Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
[email protected]
815-753-5560
Visa Policy
In compliance with federal law, all persons hired will be required to verify
identity and eligibility to work in the United States and to complete the
required employment eligibility verification document form upon hire.
ADA Accommodation
NIU remains committed to ensuring that its recruitment and application
procedures include full opportunities for applicants with disabilities.
Employment opportunities will not be denied to anyone because of the need to
make accommodations for a person's disability during either the application or
interview process. An applicant who believes they require an accommodation to
participate in the employment process due to a disability may request that
accommodation through the Accommodation Request Form. For further assistance,
please contact the office of Affirmative Action and Equal Opportunity (AAEO)
at [email protected]
Safety Information
NIU provides annual reports on campus security and fire safety.
Read the Annual Safety and Security Report. Contact the Ethics and
Compliance Office at 815-753-1649 for a hard copy.
Read the Fire Safety Report. Contact the Department of Environmental
Health and Safety at 815-753-0404 for a hard copy.
Applicant Documents
Required Documents
Resume/Curriculum Vitae
Cover Letter
Optional Documents
Transcripts (unofficial with official required at hire)
Transcripts #2 (unofficial with official required at hire)
List of References
Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
Other
Supplemental Questions
Required fields are indicated with an asterisk ().
Are you currently a citizen or resident of the State of Illinois?
Yes
No
What is the highest level of education attained?
GED
High School Diploma
Associates Degree
Bachelors Degree
Masters Degree
PHD
Have you attached all transcripts to support the degrees you are submitting for consideration?
Yes
No
How many years of experience do you have in this type of position?
0-1
1-3
3-5
5-7
7+
Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response.)
(Open Ended Question)
If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
Yes
No
Not Applicable