Associate Dean for Student Records and Compliance

Texas Southern University
February 19, 2023
Offerd Salary:$73,417
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A
Posting Details

Title Information

Security Sensitive Position? Yes

Hours of Work 8:00 AM - 5:00 PM M-F

Position Details

Position Information

Posting Number TSU202791

Official TSU Title Associate Dean for Student Records and Compliance Grant Title N/A Job Description Summary / TWC Summary

The Associate Dean for Student Records and Compliance is responsible for the implementation, security and oversight of all student records security, maintaining supporting technology systems, and records compliance in the Office of Student Records. The Associate Dean for Student Records and Compliance is responsible for providing leadership and support for a range of functions. Serves as the official enrollment reporting officer for federal enrollment reports. Responsible for Federal, State, and NCAA compliance regulations for student records.

Essential Duties Summary

  • Manages all aspects of enrollment reporting regulations for the National Student Clearinghouse and the National Student Loan Data System
  • Provides a high degree of judgement, accuracy and accountability in supporting institutional and department policies
  • Reviews and approves eligibility rosters for student athletes
  • Ensures data integrity of student records
  • Reviews request for access to Banner student module
  • Maintains records for student enrollment withdrawals and enrollment changes
  • Serves as a liaison between Registrar's Office and Athletics Department
  • Works with the academic schools/colleges, campus departments
  • Responsible for implementing new software and applications. Trains and assists end users in proper use of equipment and software applications related to department services activities.
  • Supervises support staff for enrollment verifications, transcripts, and degree confirmations
  • Oversees enrollment verifications and transcript request processes
  • Provides customer
  • Performs other job-related duties as assigned
  • % FTE


    Hiring Range $73,417.00 - $91,771.00 Education

    Bachelor's degree (B.A. or B.S.) or higher.

    Master's degree preferred.

    Required Licensing/Certification


    Knowledge, Skills, and Abilities

    Knowledge of:

  • Federal, State, Local, and County laws for student records and enrollment
  • Student records policies, procedures, and practices
  • Banner student information system and other related software systems
  • Rules, policies and regulations of the NCAA and SWAC for student athletics compliance
  • Microsoft Office Professional or similar applications
  • Skilled in:

  • Detail oriented
  • Effective customer service
  • High level of problem-solving and decision-making skills
  • Interpersonal and collaborative work ethic
  • Multitasking and time management
  • Both verbal and written communication
  • Ability to:

  • Prepare detailed reports
  • Meet reporting deadlines
  • Use of Banner and other job-related software systems.
  • Communicate effectively.
  • Work in a diverse team environment to support a vibrant student body and campus community
  • Work Experience

    One (1) to three (3) years with student records and enrollment in higher education in a Registrar Office, including strong technical experience.

    Working/Environmental Conditions

  • Routine office environment.
  • Sitting or standing in one location much of the time.
  • Some stooping, lifting or carrying objects light weight may be required.
  • Use of video display terminal.
  • Desired start date Position End Date (if temporary)

    Posting Detail Information

    UA EEO Statement

    It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

    Manual of Administrative Policies and Procedures

    Close Date Open Until Filled (overrides close field) Yes Special Instructions to Applicants Open to all applicants.

    Posting Supplemental Questions

    Required fields are indicated with an asterisk ().

  • Do you have a Bachelor's degree (B.A. or B.S.) or higher degree? (Master's degree preferred).
  • Yes
  • No
  • Do you have one (1) to three (3) years with student records and enrollment in higher education in a Registrar Office, including strong technical experience?
  • Yes
  • No
  • Do you have knowledge of Banner student information systems and other related software systems?
  • Yes
  • No
  • Applicant Documents

    Required Documents

  • Resume
  • Cover Letter/Letter of Application
  • Official Transcripts
  • Optional Documents

  • Other Document
  • Reference Letter 1
  • Reference Letter 2
  • Reference Letter 3
  • From this employer

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