Assistant to the Executive Director of Alumni and Family Engagement

Denison University
February 19, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details

Job Posting Information

Position Type Support Staff

Classification Title Administrative Staff Position Title Assistant to the Executive Director of Alumni and Family Engagement Position Number O00321 Pay Grade Level CSS 10 Salary Commensurate with Experience Department Alumni and Family Engagement Posting Number S 121301079 Full or Part Time Full Time Number of Months 12 Position End Date FTE 1 Work Schedule

M – F, 8:30 – 4:30, some evenings and weekends.

Basic Function

Perform a full range of administrative duties requiring a seasoned knowledge of office routines and an understanding of University policies, procedures and programs as they relate to the office of Alumni and Family Engagement and support of the team's director.

Essential Job Functions

Perform a full range of administrative assistant duties requiring a seasoned knowledge of office routines, departmental functions, University policies, procedures and programs related specifically to the office of Alumni and Family Engagement, and broadly, to Institutional Advancement. Functions include, but are not limited to, supporting the Director of AFE in the mission to improve alumni engagement with the college; supporting the team in its execution of the department's strategic plan; serving as the communications liaison with the alumni council, and managing special projects on behalf of the director, including management of the customer service operations of the department to ensure and maintain the protocols and procedures for delivering an exceptional experience for alumni, parents, students, fellow colleagues and friends of Denison.

In supporting the Director, this role will help set-up and schedule appointments, organize and prepare agendas and handle logistics for meetings, support interviewing and on-boarding efforts, and conduct research as needed by the Director.

The Assistant to the Director is responsible for upholding solid customer service relationships with alumni, parents, students, fellow colleagues and friends of Denison. This includes greeting office guests and answering the main telephone line for Alumni and Family Engagement. This role requires research skills and problem solving abilities to troubleshoot constituent questions. This role also manages student workers and is responsible for the hiring, training and development of student internship experiences with AFE.

In supporting the team and its alumni engagement efforts, this role may assist with event registration and event preparation; provide email marketing support,; handle basic accounting, reconciliation of college credit cards, and expense reimbursements; submit contracts and invoices for processing; maintain and manage the department budget and related requests for funds; and enter data, feedback, and engagement tracking details into the CRM system. This role also maintains the office supply and promotional items inventories.

This role may also perform other duties as assigned.

Key Attributes:

  • Excellent written and oral communication skills.
  • Ability to balance multiple projects and requests, outstanding organizational skills and attention to detail.
  • Ability to take initiative, exercise good judgment, work independently and present oneself in a professional manner to the University's alumni, volunteers, parents and donors.
  • Excellent interpersonal skills to interact with a variety of constituents and in a collegial team environment that celebrates diversity.
  • Maintains and respects highly confidential information.
  • Minimum Qualifications

    High school graduate or equivalent with a minimum of 6 years of relevant experience. Experience with Microsoft Office, including Word, Excel, and Publisher, as well as the Google Suite.

    Preferred Qualifications

    Associate's Degree preferred. Familiarity with database/constituent record management systems like BANNER or RE NXT would be ideal.

    Physical Demands

    Will be sitting for extended periods of time and should be able to lift or move office inventory or other event related materials.

    Contact(s) Ed Lenane Contact Phone/Extension 740-587-6563 Contact Email [email protected] Open Date 01/03/2023 Close Date Open Until Filled Yes Special Instructions to Applicants

    Please upload cover letter and resume with your application in addition to three references.

    Additional Information

    In our ongoing efforts to support the health of our community and continue to operate our campus safely, Denison requires all new hires to be fully vaccinated against COVID-19 including a booster within the timeline guidance recommended by the Centers for Disease Control and Prevention unless a Denison-authorized exemption is approved prior to the first date of employment. For more information and resources regarding this policy as a condition of employment, please visit https: //

    Denison University Background Check Statement

    The final candidate will undergo a background check as a conditional offer of employment.

    Denison University EEO Statement

    To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio- economic background. For additional information and resources about diversity at Denison, please see our Diversity Guide (https: // Denison University is an Equal Opportunity Employer.

    Posting Supplemental Questions

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    Applicant Documents

    Required Documents

  • Resume
  • Cover Letter/Letter of Application
  • List of 3 Professional References and Contact Information
  • Optional Documents

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