Assistant to the Director - Interior Alaska Campus

University of Alaska
February 19, 2023
Contact:N/A
Offerd Salary:Negotiation
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Working address:N/A
Contract Type:Other
Working Time:Full time
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Assistant to the Director - Interior Alaska Campus
  • Job Number: 523647

  • Classification: Administrative Specialist 2

  • Grade: Grade 78

  • Work type: On Campus, Staff Full-time

  • Administrative Unit: University of Alaska Fairbanks

  • School/Business unit: UAF Interior Alaska Campus

  • Location: Fairbanks

  • Categories: Administrative/Personnel, Business/Accounting/Finance, Office/Clerical

  • Position Summary:

    As the Assistant to the Director, you will get the opportunity to interact with and help people from all over Alaska. At the Interior Alaska Campus, it is our mission to be community driven and culturally responsive. We serve rural Alaska by providing relevant education and information. Be a part of the change and apply today!

    Duties:

    1-90Administrative Duties: Provide complex administrative duties to the Campus Director including but not limited to: correspondence, communicate regularly on campus issues as they arise; answering the main phone line; process information to inform communication with IAC Campus Centers. Assist with conferences, and special events. Take minutes of meetings and distribute relevant information to appropriate staff, faculty and council members in a timely manner. Manages extensive written, electronic and oral communication for the Director's Office. Track critical projects ensuring deadlines are met and necessary actions occur. Provide oversight in planning and processing travel for special group activities and Directors travel needs. May involve occasional work in evenings and on weekends. Oversee development of course flyers for campus-wide use. Coordinate the BLUE Instructor Evaluation Process and manage IAC's other course evaluation systems. Assist with development of course flyers for campus-wide use. Collection and submission of all IAC course syllabi to be maintained in the CRCD archive. Maintain and schedule Directors calendar as needed. Support programs as requested by Director. Other duties as assigned.Essential

    2-10Advisory Duties: Maintain IAC Council minutes, bylaws, resolutions, current directory of Council Members, track Council membership elections and vacancies. Maintain, process and provide council with advisory council evaluations for the Director. Assist with coordinating travel for Council Members. Assist with coordinating, in person and Zoom, meeting logistics for the Council.Essential

    Knowledge, Skills, Abilities: Strong organizational skills. Ability to manage multiple assignments and respond to shifting priorities by remaining flexible and positive. Must have strong customer service/interpersonal skills. Skills needed in problem solving, analytical thinking, edit

    Typical Experience:

    Two years progressively responsible office/administrative experience or an equivalent combination of training and experience.

    Required Education or Training:

    Associates Degree or equivalent experience. Familiarity with Native and rural issues/ organizations and state agencies.

    Salary Information:

    This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 78, based on education and experience.

    Special Instructions to Applicants:

    Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

    Applications will be reviewed on a rolling basis until a successful candidate is identified.

    Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.

    UAF COVID Requirements:

    At this time, all university employees are strongly encouraged to vaccinate themselves against the COVID-19 virus. While the federal government is not actively enforcing its COVID-19 vaccine mandates, including its mandate requiring vaccination of federal contractor employees, UAF remains contractually obligated as a federal contractor to comply with those requirements should federal enforcement efforts recommence. As a result, UAF may adjust its vaccination requirements for covered UAF employees (currently Troth Yeddha' campus and employees working in connection with certain federal contracts) at any time in the future, as needed, in order to comply with its contractual obligations.

    To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

    The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

    UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www. alaska.edu/nondiscrimination

    The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

    Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

    If you have any questions regarding this position, please contact Morrow Duszynski, College of Rural and Community Development HR Coordinator, at uaf- [email protected] or (907)-474-6569.

    Advertised: 13 Jan 2023 Alaskan Standard Time Applications close: Open until filled

    Apply now

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