Assistant Registrar for Student Resources
Bookmark this Posting Print Preview Apply for this Job
Please see Special Instructions for more details.
N/A.
Position Details
Position Information
Position Title Assistant Registrar for Student Resources
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to
its community persons of diverse backgrounds, in the belief that their
respectful interaction advances the discovery of truth, mutual understanding,
self-realization, and the common good.
Position Summary
The Assistant Registrar for Student Resources is responsible for oversight and
management of the student resources specialist team in the verification and
processing of registration forms, transcript requests, and verifications of
enrollments. The Assistant Registrar for Student Resources reports to the
Associate Registrar for Registration and Technology Services.
This position is considered a “Responsible Employee” under Title IX federal
regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual
Misconduct Policy. As a Mandatory Reporter, this position requires you as the
employee to promptly report any incident that you witness or receive
information about Title IX violations. These reporting responsibilities are
set out in the UIW Sexual Misconduct Policy.
Job Duties
Job Duty Name Registration Add/Drop Form Processes
Description of Job Duties
Supervises the processing of registration add/drop forms utilizing Banner
SIS.
Ensures all documentation adheres to university policies and academic
calendar.
Works with leadership, Deans, and advisors to ensure documentation is in
compliance.
Assists the Associate Registrar with Confirmation of Attendance and
Academic Calendar.
Responds to inquiries from faculty, staff, and students related to all
Registrar Office inquires.
Performs other duties as assigned.
Job Duty Name Transcript Requests
Description of Job Duties
Supervises the processing of transcript request utilizing Parchment.
Ensures all transcript requests adhere to university policies and are
processed in a timely manner.
Assists the Associate Registrar with providing Parchment analytics.
Responds to inquiries from faculty, staff, and students related to all
Registrar Office inquires.
Performs other duties as assigned.
Job Duty Name Enrollment Verification Requests
Description of Job Duties
Supervises the processing of enrollment verification requests.
Ensures all enrollment verification requests adhere to university and
National Student Clearinghouse policies.
Assists the Associate Registrar with enrollment verification and NSC
reports.
Responds to inquiries from faculty, staff, and students related to all
Registrar Office inquires.
Performs other duties as assigned.
Qualifications
Knowledge Skills and Abilities
Knowledge of FERPA;
Knowledge of UIW enrollment procedures and UIW institutional policies;
Knowledge of National Student Clearinghouse;
Knowledge of Parchment platform;
Knowledge of Registrar's Office processes;
Strong knowledge of Microsoft Word and Excel;
Ability to learn and successfully use Banner, BDM and CRM systems;
Excellent customer service skills;
Ability to work in a fast-paced environment;
Strong communication, organization, and interpersonal skills;
Strong organizational skills, with attention to detail, to manage time and
meet deadlines;
Ability to work independently and as part of a team;
Ability to effectively collect and analyze data;
Ability to work effectively with individuals from diverse communities and
cultures;
Employee shall adhere to all applicable rules and regulations of the
University, the Conference, and the NCAA.
Required Education
Bachelor's Degree.
Required Work Experience
Two (2) to three (3) years of progressively responsible professional
experience in a student support office or other relevant environment.
One (1) year of leadership experience in a student support office.
Preferred Qualifications
Strong proficiency with SCT Banner & BMDS/Extender.
Required Certifications, Licenses or Registrations
None.
Work Hours
Mon-Fri 8am to 5pm, with occasional extended hours to meet departmental needs
especially during peak periods.
Physical Demands
None specified.
Posting Details
Posting Details
Posting Number AS1837PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 09/18/2023
Position End Date (if temporary)
Reports to Associate Registrar for Registration and Technology Services
Salary $48,000-$50,000 Annualized
Open Date 08/25/2023
Close Date
Open Until Filled Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without
regard to race, color, sex, sexual orientation, citizenship status, national
origin, age, marital status, disability, genetic information, gender identity
or expression, veteran status, pregnancy, and religion (except in limited
circumstances when religious preference is both permitted by law and deemed
appropriate as a matter of University policy).
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Letter of Recommendation 1
Other Document
Supplemental Questions
Required fields are indicated with an asterisk ().
How did you hear about this employment opportunity?
UIW Website
HigherEdJobs.com
HispanicsinHigherEd.com
BlacksInHigherEd.com
WomenAndHigherEd.com
VeteransinHigherEd.com
Indeed
LinkedIn
Personal Referral
Employee Referral
Other
If you selected other, please tell us where?
(Open Ended Question)
What is the highest level of education you have achieved?
Less than Bachelor's Degree
Bachelor's Degree
Master's Degree
PHD or higher
How many years of progressively responsible professional experience do you have in a student support office or other relevant environment?
Less than 2 years
2 years
3 years
4 years
5 or more years
How many years of leadership experience in a student support office?
Less than 1 year
1 year
2 years
3 years
4 or more years
Describe your leadership experience in higher education. Specify the period/organization where such experience was gained, as well as your direct responsibilities and the employee types (staff, admin, students, etc..) for which you provided leadership.
(Open Ended Question)
Describe your Banner experience.
(Open Ended Question)
