Assistant Procurement Coordinator

University of Southern Mississippi
June 12, 2023
Offerd Salary:$600
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
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Assistant Procurement Coordinator

The University of Southern Mississippi is currently accepting applications for the position of Assistant Procurement Coordinator.

Position Details

Location Gulf Coast Research Laboratory

703 East Beach Drive Ocean Springs, Mississippi, 39564 United States Division GCRL Procurement Position Type Staff Employment Status Full Time Grant Funded No Salary Range 15.82 - 18.61 Pay Grade


Posting Close Date Open until filled

Job Summary The Assistant Procurement Coordinator provides procurement functions at the Gulf Coast Research Laboratory (GCRL) in collaboration with the Procurement Coordinator under the guidance of the Director of Procurement on the Hattiesburg campus. This position has limited official purchasing authority to legally obligate the institution for the purpose of acquiring goods and services. This position routinely makes decisions and authorizes purchases following all state and federal purchasing laws, with minimal direct supervision. Considerable independent judgment is required to carry out assigned duties.

Primary Duties and Responsibilities

  • Assists in reviewing all GCRL purchase requisition requests, including advising, determining, and recommending the most appropriate and efficient purchasing method (e.g., purchase order or P-Card).Assists Procurement Coordinator as needed for various procurement functions and serves as back-up when the Procurement Coordinator is not in the office.
  • Processes purchases for GCRL faculty and staff using primarily a Procurement Card (P-Card), but also purchase orders as needed in accordance with University and State policies and regulations. Reconciles P-Card transactions in SOARFIN as a back-up for the Receiving and Purchasing Clerk.
  • Performs the following duties, as needed or assigned: Processes annual maintenance contracts and annual rental agreements by obtaining bids and quotes in accordance with University policies and procedures and State procurement laws. Coordinates the advertisement of bids/RFPs in newspapers as well as submits them online to OPTFM as required by the State, maintains the bid file, returns bid bonds (if applicable), prepares/issues addenda and notifies vendors of their release. Conducts public bid openings when required and prepares bid tabulations for competitive solicitations.
  • Consults with and supports GCRL Faculty and Staff by providing proper procurement related guidance. Attends professional development and continuing education opportunities to maintain proficiency with the Mississippi DFA Procurement Manual regulations and processes and periodic DFA notifications, construction bid laws, and the ITS (information technology) rules and regulations. Maintains certification with the Certified Mississippi Purchasing Agent (CMPA) training course and renews CMPA status every five years.
  • Distributes and files purchase orders and other documentation as required. Archives procurement paperwork using electronic storage systems, including but not limited to, purchase orders, invoices, and purchase requisitions. Submits and tracks new vendor registration documentation. Serves as back for receiving activities for the GCRL Cedar Point campus, including receiving incoming packages, staging shipments, and coordinating package pickup/delivery. Serves as a resource to GCRL personnel in tracking Personal Services Agreements.
  • Performs other duties as assigned.
  • Minimum Qualifications

    Associate degree from an accredited college or university in a business- related area, supply chain management, or other related field, and one year related experience; or equivalent experience. Advanced education may be substituted on a year-for-year basis for experience. Incumbent must be able to successfully complete Certified Mississippi Purchasing Agent (CMPA) training course within first year of employment and obtain certification.

    Knowledge, Skills & Abilities

  • Adept in office systems and technology

  • Excellent written and oral communication skills and the ability to communicate with a diverse group of individuals

  • Ability to write reports, business correspondence, and procedure manuals; Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public

  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume; Ability to apply concepts of basic algebra and geometry, and read and interpret various data charts and graphs

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

  • Ability to interpret a variety of information furnished in written, oral, diagram, or schedule form

  • Learn new concepts and apply knowledge appropriately

  • Work with others to achieve a common goal (Teamwork)

  • Adjust to changing workplace demands (Adaptability)

  • Meet the needs and expectations of internal and external customers (Customer Service)

  • Effectively demonstrate skill and ability to perform the specific job duties and tasks as defined by a job description (Technical Competence)

  • Effectively demonstrate knowledge and proficiency with the Mississippi DFA Procurement Manual and periodic notifications, construction bid laws, and the ITS (information technology) rules and regulations.

  • Excellent work ethic and dependability (Quality of Work)

  • Excellent organization and time management skills (Workload Management/ Productivity)

  • Preferred Qualifications

    Bachelor's degree from an accredited college or university. Experience in higher education or governmental procurement. C.P.M., CPPB, CPPO, or other nationally recognized supply chain certification.

    About The University of Southern Mississippi The University of Southern Mississippi (USM) is a comprehensive public research institution delivering transformative programs on campuses in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. Founded in 1910, USM is one of only 131 universities in the nation to earn the Carnegie Classification of Institutions of Higher Education's "R1: Doctoral Universities - Very high research activity" designation, and its robust research enterprise includes experts in ocean science and engineering, polymer science and engineering, and large event venue safety and security, among others. USM is also one of only 37 institutions in the nation accredited in theatre, art and design, dance and music. As an economic driver, USM generates an annual economic impact of more than $600 million across the state. USM welcomes a diverse student body of more than 14,000, representing 71 countries, all 50 states, and every county in Mississippi. USM students have collected four Truman Scholarships and 37 National Science Foundation Graduate Research Fellowships, while also leading Mississippi with 27 Goldwater Scholarships, an honor that recognizes the next generation of great research scientists. Home to the Golden Eagles, USM competes in 17 Division I sports sponsored by the National Collegiate Athletic Association (NCAA). For more information, visit www.

    As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.

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