Assistant Finance Officer

Posting Details

Posting Information

Posting Number PG192374EP

Internal Recruitment No Working Title Assistant Finance Officer Anticipated Hiring Range $55,000 - $67,550 Work Schedule Monday-Friday; 8 - 5 p.m. Job Location Raleigh, NC Department The Center for Geospatial Analytics About the Department

The Center for Geospatial Analytics is an interdisciplinary research and teaching center focused on data-driven spatial modeling and visualization for sustainable solutions to environmental and societal challenges. At the Center for Geospatial Analytics, everything is spatial and location matters in science, society, and decision-making processes.

As the technological and intellectual hub for the Chancellor's Faculty Excellence Program in Geospatial Analytics, the Center's cross-College collaborations are advancing geospatial frontiers in Geovisualization, Dynamic Spatial-Temporal Modeling, GeoCloud Computing, Remote Sensing & Sensor Networks, Geospatial Intelligence & Data Mining, Open Source Solutions, and Spatial Decision Support Systems.

Administered by the College of Natural Resources (CNR), the Center is playing a leadership role in decision-support analytics through cutting-edge research and outreach that is positioning NC State as a go-to-place for geospatial solutions to grand challenges, and distinguished graduate education and training that is positioning NC State as a major supplier of geospatial scientists and problem solvers in NC and the country.

Essential Job Duties

The Assistant Finance Officer position will be the primary point of contact for finance and research administration needs within the Center for Geospatial Analytics, which includes managing multiple ledger types, developing long-term financial plans, initiating and supporting financial actions within the Center for Geospatial Analytics (CGA), and serving as a liaison between the CGA and other units.

In coordination with the Director and Associate Director of Operations, develop budgets and forecast projections, compile and provide regular financial reports to the leadership team, and prepare for project closeouts. Oversee spending on state-appropriated, gifts, trusts, and endowed accounts to ensure compliance with rules and regulations. Initiate purchasing and accounting transactions (purchase requisitions, journal vouchers, interdepartmental transfers, etc.). Monitor all financial activity, respond to financial inquiries and provide options for resolution. Reconcile all financial transactions of the Center, including purchase cards, travel, and MarketPlace orders. Work closely with the College Business Office on these objectives.

Monitor, analyze, and make recommendations for position budgets and salary distributions. Oversee the financial aspects of student appointments and serve as a resource to the Center for university and college policies related to the financial management of academic programs. Initiate summer salary and other additional compensation actions; serve as a resource for payroll-related inquiries; and hire and supervise work-study students as needed. Responsible for reconciling all wages and salaries.

Responsible for assisting with the financial administration of research projects, including budget-related tasks, serving as a liaison between various parties, and overseeing and maintaining Center policies for research awards. Work closely with the College Research Office, as well as, other research offices across campus, to assist with reporting, collecting data, project modifications, closing out projects, and other post-award research tasks. Forecast project spending and take corrective action as needed to maintain project spending objectives.

Other Responsibilities

Serve as backup for initiating graduate appointment actions. Interface and cross-train other Center administrative personnel on common tasks to ensure continuity of services in the case of planned or unplanned absences.

Field, assess, and resolve procedural questions and issues as requested by Center faculty, staff, and students. Serve as backup contact for facilities-related issues.

Other duties as assigned.

Qualifications

Minimum Education and Experience

Require post-baccalaureate credentials plus 1-2 years experience; a bachelor's degree and 2-4 years experience may be substituted for the advanced degree on an exceptional basis.

Other Required Qualifications

Ability to research, analyze and summarize complex data while delivering accurate results under tight deadlines;

Ability to exercise judgment and discretion in handling sensitive and confidential issues;

Ability to work independently but also work as a collaborative team member and play an integral part in creating a positive work environment.

Preferred Qualifications

Experience working in finance or accounting within higher education or governmental environments.

Experience with processing transactions in PeopleSoft Financials, or similar financial software.

Required License(s) or Certification(s)

N/A

Valid NC Driver's License required No Commercial Driver's License required No

Recruitment Dates and Special Instructions

Job Open Date 01/30/2023

Anticipated Close Date Open until filled Special Instructions to Applicants

Please submit a Resume/CV, cover letter, and contact information for at least three (3) professional references.

Position Details

Position Number 00109631

Position Type EHRA Non-Faculty Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Is this position partially or fully funded on ARRA stimulus monies? No Department ID 150103 - The Center for Geospatial Analytics AA/EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk ().

If you learned about this vacancy from "other source" or "other website", please provide the source.

(Open Ended Question)

How did you learn of this opportunity?

NCSU Website

NCSU Executive Search Services

Monster.com

CareerBuilder.com

InsideHigherEd.com

Other Online Job Board

Carolina Job Finder / Employment Guide

Job / Career Fair

The Chronicle of Higher Education

HERC

Professional Journal

Print Advertisement (Newspaper / Periodical)

Professional Organization

Direct Contact from NCSU HR Representative / Recruiter

NCSU Employee Referral

Social Media (LinkedIn, Twitter, Facebook, Other)

Other

Do you possess post-baccalaureate credentials plus 1-2 years experience; a bachelor's degree and 2-4 years experience may be substituted for the advanced degree on an exceptional basis.

Yes

No

Please briefly describe your experience in contracts and grants management. Include relevant experience preparing and processing proposals including generating budgets and justifications, pre- and post-award management of fiscal activities, monitoring cost sharing and research effort, and project reconciliations.

(Open Ended Question)

Please describe your relevant accounting experience as it relates to this position.

(Open Ended Question)

Please describe your experience using Excel or a similar spreadsheet software in an accounting capacity.

(Open Ended Question)

If applicable, please describe your professional experience working with PeopleSoft Financials. If none, enter "N/A" or "No PeopleSoft Financials experience".

(Open Ended Question)

Please describe any experience you have working with HR or financial or student information software/systems such as PeopleSoft, SAP, etc. In your response, please indicate what tasks you have experience performing in each system. If you have no experience with such systems, type N/A.

(Open Ended Question)

Application Materials Required

Required Documents

Resume

Contact Information for References

Cover Letter

Optional Documents