Position Details
Position Details
Job Title Assistant Director, Online Program
Position Number 8101565
Job Category University Staff
Job Type Full-Time
FLSA Status Exempt
Campus
Department Name LAW SCHOOL
Location Code SCHOOL OF LAW INST HEALTH LAW (02700D)
Is this split and/or fully grant funded? No
Duties and Responsibilities
Supervisory Responsibilities
Manage department administrative staff, including one or more student or
temporary employees, with respect to student services, event planning, and
student retention.
Supervise distribution of Westlaw and Lexis representatives to obtain
instructions and IDs for online students.
Supervise the development and confirmation of payroll each term. Serve as
liaison to Assistant Dean with respect to budgetary needs for online
faculty hiring.
Manage distribution of adjunct faculty contracts and supplemental salary
payments.
Oversee updates to program alumni list
Managerial / Analytic Responsibilities
Create and manage reporting processes to track student progress and course
enrollment for all business and health law online programs.
Analyze reports and make recommendations for enrollment and retention
strategy. Identify trends or issues that impact program growth and
opportunities for improvement.
Develop and manage specific tools to identify students eligible for final
thesis and create projections for sections and instructors needed.
With input of Director of Legal Writing, manage thesis enrollment and
communication.
Develop strategies for identifying subject matter expert faculty for each
thesis course section, communicate with thesis faculty and assign faculty.
Oversee all program events including:
Lead Education Immersion yearly planning with online program faculty and
staff, including scheduling weekends, identifying goals and objectives,
and assigning faculty content sponsors
With input from faculty and staff, develop event agenda
Serve as main point of student and alumni contact for event
Create event communications and invitations, and track attendance
Coordinate all logistical details, including space, set up, catering,
entertainment, lodging and transportation, and printed materials
Supervise staff in support roles during events Student Support
Responsibilities
With Assistant Dean, create and offer multiple engagement sessions to
introduce business and health law online students to support services.
Host curriculum advising sessions in advance of term registration period
and provide regular curriculum advising office hours
Develop and lead alumni events, including annual alumni networking events.
Assist with program conferences and symposia, including publicizing events
to the Loyola community.
Serve as initial point of contact for business and health law students
enrolled in the program, including new students, students returning from
leaves of absence, and program alumni.
Accept hand-off from GPEM and enrollment team for all HL/BL students
admitted into the program when they begin their first term and serve as
student advisor for all health law students.
With Assistant Dean, create and implement orientation communications.
Attend program recruiting events, including annual conferences, to
represent the programs.
Communicate with admitted students about enrollment plans and assist in
program yield efforts.
Manage and distribute student registration information each term and
communicate with students about curricular options.
With Assistant Dean, conduct outreach to students identified by faculty as
“at risk” and determine the nature of the student issue. With Assistant
Dean, determine necessary advising steps.
With Assistant Dean, create and manage process for student retention and
leaves of absence. Advise individual students on withdrawal and leave
options. When students return from leaves of absence, coordinate
reactivation and class registration.
Develop and administer post-graduation survey and questionnaire
With Associate Dean for Administration, coordinate dismissals and
readmission requests for online health and business law students.
Track updates on financial aid, withdrawal schedules, and payment options
and communicate these to students.
With Assistant Dean and Associate Dean for Administration, develop,
facilitate, and maintain student records management system.
Online Registrar Related Responsibilities:
With Law School Registrar, develop and maintain online course schedules,
update course offerings, and monitor course enrollments.
Manage enrollment, withdrawal and dismissals of online business and health
law students. Submit all withdrawal change requests to the university
registrar.
Liaise with Law School Registrar and University Registrar to process
student grade change requests and monitors and submits all missing or
delayed grades.
Monitor business and health law online student academic standing,
probation, and suspension. Certify completion of graduation requirements
and eligibility for graduation.
Manage all online business and health law courses and faculty in LOCUS.
Manage conferral of diplomas and certificates for online BL / HL and
privacy certificate students.
Oversee commencement program book updates and changes and communicate with
law school registrar regarding commencement
Performs other duties as assigned
Minimum Education and/or Work Experience
Experience in Online Programs.
Qualifications
Please see above
Certificates/Credentials/Licenses
n/a
Computer Skills
Intermediate MS Word processing, MS Excel or Spreadsheets, MS PowerPoint, MS
Publisher and MS Access or Database Software. Adept user of Internet, e-mail
and other office automation systems.
Supervisory Responsibilities No
Required operation of university owned vehicles No
Does this position require direct animal or patient contact? No
Physical Demands None
Working Conditions Irregular Hours
Open Date 01/19/2023
Close Date
Special Instructions to Applicants
Loyola University Chicago
As one of the nation's largest Jesuit, Catholic universities, Loyola
University Chicago fosters a transformative cultural experience that honors
diversity, equity, and inclusion. We are committed to not only recruiting, but
also retaining a diverse, mission driven workforce and enabling a culture of
inclusiveness in an environment that values service excellence, stewardship,
personal well-being, and professional development for all of our employees. We
actively seek those who wish to join our faculty, staff, and students in a
community of diverse opinions, perspectives, and backgrounds supporting our
Jesuit mission and striving toward the same goal of being persons for and with
others.
With more than 4,000 employees at four different campuses, Loyola
University Chicago strives for a diverse work environment that values
service excellence, stewardship, personal well-being, and professional
development.
Loyola University Chicago supports its employees with a wide array of
benefits centered around health and wellness, financial security, and
work-life balance. These included, but are not limited to,
medical/dental/visions insurance, tuition remission and exchange programs
for employees, legally domiciled adults, and/or their dependents, parental
leave, housing assistance, and many other benefits.
The University offers an easy way to save for retirement through the
Loyola University Chicago Defined Contribution Retirement Plan (DCRP), a
403(b) plan, with up to a 10% contribution.
Forbes recently recognized Loyola as a Best Employer for Diversity, Best
Employer for Women, and Best Midsize Employer in 2022.
COVID -19 Vaccination Requirement
Loyola requires all faculty, staff, and students to be COVID-19
vaccinated along with receiving the COVID-19 Booster vaccine when
eligible. An exemption for a qualified medical or religious reason may
be submitted for review/approval.
Diversity and Inclusion Statement
Diversity, Equity, and Inclusion
As one of the nation's largest Jesuit, Catholic universities, Loyola
University Chicago fosters a transformative cultural experience that honors
diversity, equity, and inclusion . We are committed to not only
recruiting, but also retaining a diverse, mission driven workforce and
enabling a culture of inclusiveness in an environment that values service
excellence, stewardship, personal well-being, and professional development for
all of our employees. Loyola University Chicago supports its staff and faculty
with a wide array of affordable, comprehensive and competitive
benefits centered on health and wellness, financial security, equity, and
work-life balance. We actively seek those who wish to join our faculty, staff,
and students in a community of diverse opinions, perspectives, and backgrounds
supporting our Jesuit mission and striving toward the same goal of being
persons for and with others.
Quick Link for Posting https: // www. careers.luc.edu/postings/23366
Supplemental Questions
Required fields are indicated with an asterisk ().
How did you hear about this employment opportunity?
Public Job Posting
Internal Job Posting
Agency Referral
Advertisement/Publication
Personal Referral
Website
Other
Why do you want to work for Loyola?
(Open Ended Question)
Do you have experience managing online programs?
Yes
No
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
