Assistant Director, Online Program

Loyola University-Chicago
February 19, 2023
Contact:N/A
Offerd Salary:Negotiation
Location:N/A
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
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Ref info:N/A
Position Details

Position Details

Job Title Assistant Director, Online Program

Position Number 8101565 Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Department Name LAW SCHOOL Location Code SCHOOL OF LAW INST HEALTH LAW (02700D) Is this split and/or fully grant funded? No Duties and Responsibilities

Supervisory Responsibilities

  • Manage department administrative staff, including one or more student or temporary employees, with respect to student services, event planning, and student retention.
  • Supervise distribution of Westlaw and Lexis representatives to obtain instructions and IDs for online students.
  • Supervise the development and confirmation of payroll each term. Serve as liaison to Assistant Dean with respect to budgetary needs for online faculty hiring.
  • Manage distribution of adjunct faculty contracts and supplemental salary payments.
  • Oversee updates to program alumni list
  • Managerial / Analytic Responsibilities

  • Create and manage reporting processes to track student progress and course enrollment for all business and health law online programs.
  • Analyze reports and make recommendations for enrollment and retention strategy. Identify trends or issues that impact program growth and opportunities for improvement.
  • Develop and manage specific tools to identify students eligible for final thesis and create projections for sections and instructors needed.
  • With input of Director of Legal Writing, manage thesis enrollment and communication.
  • Develop strategies for identifying subject matter expert faculty for each thesis course section, communicate with thesis faculty and assign faculty.
  • Oversee all program events including:

  • Lead Education Immersion yearly planning with online program faculty and staff, including scheduling weekends, identifying goals and objectives, and assigning faculty content sponsors
  • With input from faculty and staff, develop event agenda
  • Serve as main point of student and alumni contact for event
  • Create event communications and invitations, and track attendance
  • Coordinate all logistical details, including space, set up, catering, entertainment, lodging and transportation, and printed materials
  • Supervise staff in support roles during events Student Support Responsibilities
  • With Assistant Dean, create and offer multiple engagement sessions to introduce business and health law online students to support services.
  • Host curriculum advising sessions in advance of term registration period and provide regular curriculum advising office hours
  • Develop and lead alumni events, including annual alumni networking events.
  • Assist with program conferences and symposia, including publicizing events to the Loyola community.
  • Serve as initial point of contact for business and health law students enrolled in the program, including new students, students returning from leaves of absence, and program alumni.
  • Accept hand-off from GPEM and enrollment team for all HL/BL students admitted into the program when they begin their first term and serve as student advisor for all health law students.
  • With Assistant Dean, create and implement orientation communications.
  • Attend program recruiting events, including annual conferences, to represent the programs.
  • Communicate with admitted students about enrollment plans and assist in program yield efforts.
  • Manage and distribute student registration information each term and communicate with students about curricular options.
  • With Assistant Dean, conduct outreach to students identified by faculty as “at risk” and determine the nature of the student issue. With Assistant Dean, determine necessary advising steps.
  • With Assistant Dean, create and manage process for student retention and leaves of absence. Advise individual students on withdrawal and leave options. When students return from leaves of absence, coordinate reactivation and class registration.
  • Develop and administer post-graduation survey and questionnaire
  • With Associate Dean for Administration, coordinate dismissals and readmission requests for online health and business law students.
  • Track updates on financial aid, withdrawal schedules, and payment options and communicate these to students.
  • With Assistant Dean and Associate Dean for Administration, develop, facilitate, and maintain student records management system.
  • Online Registrar Related Responsibilities:

  • With Law School Registrar, develop and maintain online course schedules, update course offerings, and monitor course enrollments.
  • Manage enrollment, withdrawal and dismissals of online business and health law students. Submit all withdrawal change requests to the university registrar.
  • Liaise with Law School Registrar and University Registrar to process student grade change requests and monitors and submits all missing or delayed grades.
  • Monitor business and health law online student academic standing, probation, and suspension. Certify completion of graduation requirements and eligibility for graduation.
  • Manage all online business and health law courses and faculty in LOCUS. Manage conferral of diplomas and certificates for online BL / HL and privacy certificate students.
  • Oversee commencement program book updates and changes and communicate with law school registrar regarding commencement
  • Performs other duties as assigned

    Minimum Education and/or Work Experience

    Experience in Online Programs.

    Qualifications

    Please see above

    Certificates/Credentials/Licenses

    n/a

    Computer Skills

    Intermediate MS Word processing, MS Excel or Spreadsheets, MS PowerPoint, MS Publisher and MS Access or Database Software. Adept user of Internet, e-mail and other office automation systems.

    Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions Irregular Hours Open Date 01/19/2023 Close Date Special Instructions to Applicants

    Loyola University Chicago

    As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.

  • With more than 4,000 employees at four different campuses, Loyola University Chicago strives for a diverse work environment that values service excellence, stewardship, personal well-being, and professional development.
  • Loyola University Chicago supports its employees with a wide array of benefits centered around health and wellness, financial security, and work-life balance. These included, but are not limited to, medical/dental/visions insurance, tuition remission and exchange programs for employees, legally domiciled adults, and/or their dependents, parental leave, housing assistance, and many other benefits.
  • The University offers an easy way to save for retirement through the Loyola University Chicago Defined Contribution Retirement Plan (DCRP), a 403(b) plan, with up to a 10% contribution.
  • Forbes recently recognized Loyola as a Best Employer for Diversity, Best Employer for Women, and Best Midsize Employer in 2022.
  • COVID -19 Vaccination Requirement

    Loyola requires all faculty, staff, and students to be COVID-19 vaccinated along with receiving the COVID-19 Booster vaccine when eligible. An exemption for a qualified medical or religious reason may be submitted for review/approval.

    Diversity and Inclusion Statement

    Diversity, Equity, and Inclusion

    As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion . We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.

    Quick Link for Posting https: // www. careers.luc.edu/postings/23366

    Supplemental Questions

    Required fields are indicated with an asterisk ().

  • How did you hear about this employment opportunity?
  • Public Job Posting
  • Internal Job Posting
  • Agency Referral
  • Advertisement/Publication
  • Personal Referral
  • Website
  • Other
  • Why do you want to work for Loyola?
  • (Open Ended Question)

  • Do you have experience managing online programs?
  • Yes
  • No
  • Applicant Documents

    Required Documents

  • Resume
  • Cover Letter/Letter of Application
  • Optional Documents

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