Assistant Director of Gift Accounting

Wesleyan University
February 28, 2023
Offerd Salary:$50,800 – $59,500
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Position Information

Position Information

Job Posting Number S01134

Position Title Assistant Director of Gift Accounting Department UR Operations - 1205 Job Category Staff Posting Position Type Full-Time Work Location Hybrid Pay Type Salaried Salary Range

$50,800 – $59,500

Compensation Practices

Experience is taken into consideration in the determination of salary offers. For more information visit https: // www. practices/index.html

Position Details

The Office of Advancement builds lifelong relationships with alumni, parents, and friends, and engages them in support of Wesleyan's educational mission and financial goals. Wesleyan University is preparing for the public launch of a comprehensive fundraising campaign . The Advancement team fosters pride in the Wesleyan community and develops support for university initiatives through outreach activities, including development/fundraising, alumni & parent relations, and both on- and off-campus events.

Reporting to the Sr. Associate Director of Reporting & Gift Accounting, the Assistant Director is responsible for improving upon and maintaining the financial accounting and reporting functions related to Wesleyan's matching gift program as well as gifts received through the Corporate, Foundations and Government Grants office.

The position is responsible for the management of the matching gift program, communicating with donors and corporations, as well as maintaining information regarding the program.

The Assistant Director will assist on projects to resolve matching gift accounting issues, improve methods and procedures, and provide timely and helpful information to the Office of Advancement related to matching gifts.

The position works closely with Wesleyan's gift entry, fundraising teams, matching gift automated interface platform(s), and the Finance Department. The position also supports the Grants Office administrative functions and gift reconciliation within the Advancement database.

Responsibilities Include:

  • Ensuring donors' matching gifts are allocated properly in the donor database and are reflected correctly in fundraising totals. Maintaining the matching gift processing standards.
  • Assisting in the development of a comprehensive matching gift program aimed at increasing the university's revenue through matching gifts.
  • Providing donors with appropriate information and guidelines to make the match process as effortless as possible.
  • Maintaining and updating the matching gift information on software such as Double the Donation as necessary.
  • Sending timely acknowledgments to individual donors and matching gift companies.
  • Maintaining the matching gift section on the fundraising pages of the website.
  • Assisting in semi-annual reconciliation process.
  • Providing customer service to donors, corporate contacts, and internal staff regarding matching gifts.
  • Compiling monthly reports to reconcile grant funds from our Financial system to our Donor CRM/Database (Affinaquest).
  • Drafting and/or reviewing annual grant financial reports for accuracy and conformance to grant guidelines.
  • Running monthly fundraising and financial grant activity reports.
  • Developing grant budgets in the Wesleyan financial system for new proposals.
  • Completing and/or reviewing standard proposal and grant application forms.
  • Monitoring compliance with financial conflict of interest forms and other compliance forms as needed.
  • Maintaining grants office website.
  • Other duties as assigned
  • Minimum Qualifications

    The position requires an organized, proactive, and energetic individual who will work effectively with donors and corporations.

    Bachelor's degree and a minimum of two years accounting experience or an equivalent combination of education, training, and experience in a related field (bookkeeping, banking, accounting, auditing, or data processing).

    Strong interpersonal communication, attention to detail and problem-solving skills.

    Demonstrated ability to work independently and take initiative.

    Demonstrated ability to work as a member of a team and collaborate with others.

    Demonstrated ability to analyze and synthesize information.

    Demonstrated customer service skills

    Proven ability to set work priorities and manage multiple projects simultaneously in a fast-paced environment while meeting deadlines.

    Ability to handle confidential matters with discretion.

    Proven ability to use multiple software systems

    Proficient in Microsoft Office Suite

    Demonstrated commitment to work within a diverse environment and interact openly with individuals of different backgrounds.

    Preferred Qualifications

    Experience with donor database systems Experience in Gift Accounting

    Special Instructions to Applicants

    Position is open until filled. For full consideration please apply by February 28, 2023, when first review of applications will begin.

    Additional Information

    All offers to external applicants are contingent on the candidate's completion of a pre-employment background check screening to the satisfaction of Wesleyan University.

    Wesleyan University requires proof of COVID -19 vaccination and booster (if eligible under CDC guidelines) or an approved exemptionprior to first day of employment.


    Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans. We also offer flexible work schedules, employee and dependent tuition programs, as well as access to Wesleyan's BLS & GLS programs for those who qualify (tuition is waived for up to 2 courses a term; some fees and taxes may apply).

    Detailed information on the benefits of working at Wesleyan is located at: https: //

    Quick Link https: //

    Supplemental Questions

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