Assistant Director of Enrollment Systems

Bellarmine University
March 16, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Negotigation
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Assistant Director of Enrollment Systems

About Bellarmine University:

Bellarmine University is a dynamic, growing university with a strong liberal arts focus in the Catholic higher education tradition and a bold vision for the future. Bellarmine has undergraduate and graduate enrollment of approximately 3,200 students and continues to add new academic programs while maintaining small class sizes and personal attention to students. Bellarmine is listed in the Princeton Review's Best 387 Colleges and is recognized as a top U.S. university in rankings published by U.S. News & World Report and Forbes. In a survey by The Princeton Review, students praised Bellarmine as a place that is "welcoming to every single person and makes an effort to include everyone." Bellarmine students, faculty and staff engage in more than 25,000 cumulative hours of service each year, in Louisville and around the nation and world.

SmartAsset ranked Louisville among the top 25 U.S. cities for best work-life balance, while workplace insights platform named Louisville one of the top five U.S. cities for happy employees. Glassdoor recently recognized Louisville as one of the top 15 cities for jobs, based on hiring opportunity, cost of living and job satisfaction. ZipRecruiter calls Louisville a top 10 city for job seekers, thanks in part to its central location and low unemployment. Louisville is within a day's drive of two-thirds of the U.S. population.

Deeply embedded in the heart of Louisville, Bellarmine is an engaged partner expanding learning opportunities, enhancing career networks and economic growth, and advancing equity and quality of life for its neighboring communities. By connecting the campus, the community, and the curriculum through engaged scholarship and action, we enhance social and civic engagement, including faculty, staff, and student-led, asset-based initiatives.

Bellarmine is committed to core values of diversity, equity, and inclusion. Bellarmine will demonstrate a fully realized and lived commitment to equity and inclusion, empowering all members of its increasingly diverse community and supporting them to achieve their full potential.

Bellarmine is an affirmative action and equal opportunity employer and encourages applicants with diverse backgrounds to apply.

Job Description:

Under the supervision of the Director of Enrollment Systems and Data Analytics, the Assistant Director of Enrollment Systems executes and coordinates the preparation, data entry, verification, and editing of confidential data within the enrollment systems. Working in conjunction with the Director, this position interacts with other Enrollment Management team members to resolve problems and inquiries, and to establish and maintain efficient data and information flow. Under the guidance of the Director, this position operates as a source of information on specialized data files and records for both internal and external purposes. Resolves problems and inconsistencies with data, performs data analysis, and prepares and generates various reports for the division.

Essential Duties:

  • Provides oversight of operational elements of the enrollment systems and data analytics leveraged by the division.
  • Checks, verifies, and edits data coding and mapping to ensure compatibility with data entry system and procedural requirements; troubleshoots routine data coding issues.
  • Maintains review of data imports into CRM to ensure data entry and source formatting is correct and sustainable.
  • Supports data export needs of the division in collaboration with various partners and initiatives.
  • Works with Admissions functions as necessary to facilitate and expedite the efficient flow of documentation/forms for application processing, and to resolve routine administrative burdens.
  • Inputs and retrieves information in prescribed format, utilizing knowledge of various computer systems.
  • Updates all applications and their respective channels for Undergraduate and Graduate programs, routinely as needed.
  • Creates, maintains, and purges specified data files and logs as required; makes individual and/or mass corrections, modifications, and/or updates to data in files, as appropriate.
  • Maintains review of all fields, prompts, and tabs within Slate; along with producing creative solutions for identified constraints to solve business needs and execute them effectively with little supervision.
  • Supports the querying needs of the division to ensure access to critical and accurate data.
  • Extracts and releases information according to specified criteria and in compliance with established policies, procedures and/or regulations; answers questions on specific data as requested, and prepares reports, as specified.
  • Promotes a service mindset to support the needs of the division of Enrollment, Marketing and Communication through effective outreach and communication of available information, as well as through the development of new information.
  • Uses strong analytical, problem-solving skills to develop and present solutions to complex multi-faceted problems.
  • Ensures strict confidentiality of student records.
  • Requirements:

  • Ability to prioritize, schedule and execute work assignments.
  • Knowledge of computer data entry systems, protocols and procedures.
  • Effective written and verbal communication
  • Skilled in the use of computers and related software applications.
  • Knowledge of relevant policies, procedures, and regulations pertaining to the release of confidential information.
  • Ability to resolve data input, storage and/or retrieval problems and to design solutions and modifications.
  • Ability to maintain confidentiality of records and information.
  • Word processing and/or data entry skills.
  • Working knowledge of SQL
  • Knowledge of efficient document flow procedures.
  • Additional Information:

    Bellarmine University is committed to core values of diversity, equity and inclusion and embraces diversity in our workforce among members of faculty, staff and administration. We remain committed to affirmative actions, policies, procedures and attitudes necessary to continue to build and retain a diverse and equitable workforce. We will demonstrate a fully realized and lived commitment to equity and inclusion, empowering all members of our increasingly diverse community and supporting them to achieve their full potential. As part of Bellarmine's commitment to diversity, equity and inclusion, we will seek to ensure that all aspects of employment, including recruitment, selection, job assignment, training, compensation, benefits, discipline, promotion, layoff and termination processes remain free of discrimination based upon race, color, national origin, religion, sex, age, creed, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other protected class.

    Application Instructions:

    Please submit a cover letter, resume and contact information for three professional references.

    Bellarmine University requires COVID-19 vaccination for all students, faculty and staff. Individuals may request exemption from the vaccine requirement for medical or religious reasons. More information may be found at https: // www.

    URL: www.

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