Bard College
Assistant Director of Admission and Event Coordinator
Employer Website: https:// apply.interfolio.com/125536
The Office of Admission at Bard College seeks an Assistant Director of
Admission and Event Coordinator. This position is responsible for organizing
department events such as Fall Open House, Immediate Decision Plan and
Admitted Students Day, as well as other events as assigned that are either in-
person or virtual, or on-the-road or in-house. In addition to event
management, this role also performs specific admission counselor functions
which inform the event management role, such as conducting interviews with
prospective students, greeting admission guests and conducting information
sessions, reading applications, and answering questions from prospective
students and their families via phone, email, or in person. On occasion, this
position also represents Bard at local college fairs and school visits. This
is a full-time, in person position in Annandale-on-Hudson, New York, reporting
to the Director of Communications.
Primary Event Coordinator Responsibilities
Responsible for designing, planning, implementing, and managing customized
events, considering past experiences and data-driven reports
Consult with the Director of Communications in planning event logistics
and execution, working primarily with the Senior Leadership Team and with
the other offices at the College involved in event setup and event
participation
Create event setup memos; meet with buildings and grounds, security, food
and cleaning services as well as audio/visual for events as necessary
Work closely with the Director of Communications on both in-person and
virtual events in the CRM system; checking on registration numbers and
advising event marketing
Inspect facilities to ensure they conform to event needs
Create and manage certain aspects of both in-person and virtual events in
the CRM system with the Director of Communications
Book appropriate spaces for each event; order tents and other equipment as
needed
For events, assign panelists and staff roles and coordinate and train all
hired student workers and/or volunteers
Hold event set-up meetings and orchestrate physical set-ups and breakdowns
of each event
Participate in event evaluations and gather feedback from various
departments, College offices, and staff to make improvements to future
events
Communicate with the College at large and faculty about Admission events
Support the Director of Communications in creating email campaigns that
direct event guests before each event and that request their feedback
following each event
Communicate budgeting and accounting considerations concurrently during
Admission event planning with the Director of Communications
Work with the Manager of Office Operations and Visitor Experience on event
support, which includes scheduling campus tours and tour guides, hiring,
and managing specific event tasks as assigned
Attend event conferences and keep up with new ideas for Admission events
Assistant Director Responsibilities
Admission Counselor on Duty (COD) as assigned:
Answer admission questions in the office via phone, email or in person.
Conduct tour intros and information sessions when scheduled, especially
when other Admission counselors are traveling
Conduct interviews as assigned
Represent Bard at college fairs and school visits in the local area
(approximate 100 mile radius) as assigned
Provide information about Bard's mission, values and curriculum and co-
curriculum to target audiences of students, their families and
high/secondary school college counselors and teachers
Reading of applications and committee work as assigned by members of the
Senior Leadership Team
Qualifications
Bachelor's degree
Minimum of one year of work experience in higher education, preferably as
an admission counselor or event planner
Experience in event planning and management, particularly with large
events (over 1000 guests)
Good public speaking and presentation skills
Ease in using and learning technology for communication, record keeping,
and management of data
Experience with Microsoft Office applications and Google Suite programs
Knowledge of Technolutions Slate is ideal
Self-motivated with ability to function independently
Good writing, communication, and time management skills
Work well in an office environment
Ability to manage with kindness and professionalism
Highly organized
Ability to remain calm under pressure and be flexible when pivots are
required
Ability to organize trips, buy tickets, make hotel reservations, and
coordinate travel plans
Additional Requirements
Lift and carry up to 20 pounds in order to transport material and
equipment for events
Must have a valid driver's license with a good driving record
Available to work some evenings and weekends
To Apply
Please submit a cover letter, resume and list of three professional contact
references to Interfolio at: https:// apply.interfolio.com/125536. Within the
cover letter, please describe how your work will contribute to Diversity,
Equity and Inclusion at Bard College.
About Diversity, Equity and Inclusion at Bard
Diversity, Equity, and Inclusion (DEI) at Bard seeks to materialize our
commitment to plurality, dialogue, and rigorous study. We strive to create a
learning environment that upholds the College's mission to meaningfully
include the voices, works, and ideas of communities and cultures historically
marginalized in liberal arts and sciences education. DEI at Bard aims to work
at the systemic as well as the interpersonal level to address the implicit and
explicit ways racism, sexism, classism, ableism, homophobia, transphobia, and
religious discrimination impact the learning process.
AA/EOE
