Assistant/Associate Registrar-Catalog, Curriculum and Scheduling

University of New England
September 23, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Position Details

Position Information

Position Type Professional Staff

Faculty Track Position Title Assistant/Associate Registrar-Catalog, Curriculum and Scheduling Employment Status Full Time Months 12 Campus Portland, ME Description

The University of New England is looking for a professional to join the Registrar's office. Depending on the rank this is a low to mid-level professional registrar position responsible for managing and enhancing processes housed within the University Registrar's Office – Portland Campus, as well as having University-wide impact to the following areas of specialization within the University Registrar's Office: academic calendars; class scheduling and room optimization; final exam scheduling; undergraduate, graduate, and professional academic catalog maintenance; curriculum approval and work flow; and academic records.

UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits. Please visit the Human Resources Benefits site (https: // www. for additional information regarding UNE's fantastic benefits package.


  • Manages Administrative and Self-Service Banner and associated University business system/program upgrades (Astra Schedule; Astra Monitor, Predict, & Align, and CourseLeaf CAT/CLSS).
  • Develops or oversees development of training materials for use in training the wider University community to use Administrative Banner and Banner Self-Service; Astra Schedule; Astra Monitor, Predict, Align; and CourseLeaf CAT/CLSS).
  • Provides consultation on and monitors compliance with processes, timelines, and deadlines with academic departments regarding the business processes of the University Registrar's Office and ensures that policies are enforced, and processes followed.
  • Oversees for all campuses Banner and integrated software control processes and applications related to functions such as yearly academic calendar development, semester/term development and scheduling, final exam scheduling, and course catalog maintenance.
  • Oversees the setup, implementation, and maintenance of all degrees, majors, minors, and concentrations in Banner.
  • Reviews curriculum development/updates (including curriculum policy development/updates) to ensure accuracy of requirements in the student information system, and assists in resolve coding issues as they arise.
  • In coordination with other Assistant/Associate Registrars, performs ongoing systematic review, evaluation, and updating of the Standard Operating Procedures found within the University Registrar's Office – Portland Campus. Identifies processes that can be streamlined with existing technology and implements improvements including developing course schedule audit reports that will identify inconsistencies and/or conflicts in the course schedule.
  • Develops strategies for effective data analysis and reporting.
  • Depending on the level of position- partners with IT Services (ITS) to coordinate or lead software implementations directly impacting the University Registrar's Office – Portland Campus.
  • Directs workflow, supervises, evaluates, and recommends disciplinary action for the University Registrar's Office – Portland Campus support staff.
  • Other duties as assigned.
  • Qualifications

    Bachelor degree plus two to three years of experience with increasing responsibility or a combination of education and experience from which comparable knowledge and skills are acquired.

  • Must possess strong analytical, problem-solving, and communication skills congruent with collaborative management style.
  • Experience working within a team environment
  • Experience with staff training and supervision
  • Experience in a Registrar's Office or academic departmental office including functions and practices preferred.
  • EEO Statement Summary

    Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits and will not tolerate discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors will not be permitted to have an adverse influence upon decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

    COVID Vaccination Statement (PLEASE NOTE)

    Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.

    Posting Detail Information

    Posting Number 2022PS0238P

    Open Date Close Date Open Until Filled Yes

    Supplemental Questions

    Required fields are indicated with an asterisk ().

    Documents Needed to Apply

    Required Documents

  • Cover Letter
  • Resume
  • Optional Documents

  • Letter of Recommendation
  • From this employer

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