Assistant Administrator

University of Plymouth
February 12, 2023
Offerd Salary:£21,630 - £23,144
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
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£21,630 - £23,144 per annum - Grade 3

Contract Type

Permanent, Full-Time

Contractual hours


Job category/type

Professional/Support Services
Assistant Administrator


An exciting opportunity is available for an enthusiastic and dedicated administrator to join the professional services team in the Peninsula Dental School (one of England's top Dental Schools), responsible for supporting dental students and academic staff throughout the student journey.

We are seeking an experienced, highly motivated, and well organised individual to take up the post of Assistant Administrator to work in the Faculty Office Programme Administration team. This is a diverse role that contributes to the delivery of a customer focused, efficient, and effective administrative support service which includes supporting academic staff with curriculum delivery, assessments, and supporting students across all postgraduate and undergraduate programmes within the dental school.

This is an opportunity to engage with students and support them whilst studying at university, playing a key role in facilitating the student experience journey by effectively communicating with students, academics, clinicians, and colleagues. This role will provide support to the Programme Administrators and Senior Programme Administrator within the team.

Administrative responsibilities include timetabling postgraduate teaching sessions; maintaining student records and assessment data; helping resolve assessment issues; attending, organising, and minuting meetings; updating programme documents, and providing programme data as required.

We are looking to appoint someone with administrative and customer service experience who enjoys working as part of a team with the ability to work within tight deadlines. You will need excellent organisation skills, excellent IT skills (including spreadsheets and databases), and the ability to be pragmatic when finding solutions to problems. Excellent communication skills, minute taking, and data reporting skills are also essential. A flexible and resilient attitude in an ever-changing and challenging environment will be vital. Experience working in a medical and/or education environment (or equivalent) would be desirable.

The role will be based at the student-facing Faculty Office in the Portland Square building of the main University Campus, although occasional travel to other sites (Derriford and Truro) will be required. The office is shared between staff supporting Schools across the Faculty.

There is an essential requirement within this role that you will be required to travel to and work at different University sites and/or other business locations that may not be easily accessible by public transport. Please refer to the job description for further information.

Please demonstrate how you meet the essential criteria outlined in the knowledge, qualifications, training and experience elements of the job description in your supporting statement.

For an informal discussion to find out more about the role then please contact Lisa Campbell, Senior Programme Administrator by email [email protected]

This is a full-time position working 37 hours per week on a permanent basis. Job shares are not suitable and will not be considered for this position.

Interviews are likely to take place week commencing Monday 13 March 2023 and you will be notified if you have been shortlisted or not.

We offer a competitive salary package and a generous pension and holiday scheme. We also offer a range of other benefits, including ongoing development opportunities.

The Faculty of Health holds a Silver Athena Swan Award and the University holds a Bronze Athena SWAN Award which recognises commitment to advancing women's careers in STEMM academia.

A successful external candidate for this position would be employed by the University of Plymouth Services Limited, a wholly owned subsidiary of the University of Plymouth. Employees of the University of Plymouth Services Limited work alongside the University of Plymouth colleagues in delivery of Plymouth's strategic vision, and will adopt the University of Plymouth's HR policies and procedures in full unless otherwise stated.

The University of Plymouth is a diverse, welcoming community where everyone makes a difference and is encouraged to bring their whole selves to work. To find out more about our inclusive community, initiatives such as Athena Swan and the Race Equality Charter and our range of benefits / support mechanisms such as flexible working, staff networks and enhanced maternity, paternity & adoption leave please visit our Equality, Diversity and Inclusion webpages

We particularly welcome applicants from under-represented groups such as BAME/BIPOC and LGBT+.

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