Assessment Manager- IL- Chicago College of Osteopathic Medicine

Job Details Description

SUMMARY

The Assessment Manager reports directly to the Chicago College of Osteopathic Medicine (CCOM) Associate Dean of Academic Affairs. This position supports the effective operation of the MWU/CCOM Office of the Dean in addressing needs related to student assessment and progression through all four years of the curriculum. This position includes coordinating a program of student advising and guidance with regards to academic progression and professional development. The second major responsibility is management and reporting of academic assessment data and curriculum mapping in support of program review, accreditation reporting and medical education research.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Career Development and Advising

In cooperation with the Associate Deans, coordinate and revise as necessary a systematic program of career development and advising across the 4 years of the CCOM program.

Provide career planning advice to students through individualized counseling sessions, large group presentations, online educational modules, and participation in the elective course, “Career Development”

Administrate and revise as necessary the COMCoach program in support of the academic and/or professional development of students

Provide academic counseling to individual students in the areas of study and test taking strategies, with emphasis on preparing for board examinations.

Serve as the MWU/CCOM liaison for the AAMC Careers in Medicine application and other career related programs as needed

Assist students with editing their curriculum vitae, noteworthy characteristics, and personal statement for the residency application process

Academic Assessment Management

In cooperation with the Associate Deans, prepare annual Academic Assessment plans and summaries and other assessment reporting as required

Collect, analyze, maintain and report internal and external testing performance data, and coordinate with the Associate Dean to interpret and distribute the data to administration, faculty, and staff

Manage scheduling and administration of external examinations from the NBOME and, when necessary, the NBME

Maintain the CCOM curriculum map in cooperation with the Associate Dean, Academic Affairs

Coordinate with the Chair, Promotions Committee and Dean's office staff to provide support for the CCOM Promotions Committee

Oversee quarterly enrollment certification, tracking of off-schedule students, and accuracy of academic records, including transcripts

Assist the Associate Dean, Academic Affairs in the preparation and review of the quarterly block schedules, including the coordination of class sessions, career development or advising sessions, and NBOME assessments

Serve on the Dean's Office team tasked with the annual preparation of Year 4 MSPE letters in the residency application process

Accreditation support

Coordinate with Associate Deans and CCOM Departments to collect data and prepare documentation required for ongoing Higher Learning Commission (university accreditation), AOA/COCA accreditation requirements and COCA and AACOM annual reporting

Provide staff support for the CCOM Self-Study and Assessment Committee

Research projects

In cooperation with Associate Deans and CCOM department faculty, provide creative input and data and writing support as requested for conduct of medical education research projects, both internal and external.

Contribute to manuscript preparation and review for publication

Present research results at national meetings

Additional expectations include:

Providing staff support during or participating in (as needed) day, evening, or Saturday CCOM Dean's office events, including but not limited to: Student Government meetings, White Coat, Bridging, Hooding and Graduation ceremonies.

Participating on College and/or University committees as needed;

Attending and presenting at local, regional, and national workshops/conferences associated with assessment and medical education.

Other duties as assigned

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must have the ability to work in a constant state of alertness and safe manner and must have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPUTER SKILLS

Computer proficiency in MS Office (Word, Excel, Outlook, Power Point).

EDUCATION AND/OR EXPERIENCE

A master's degree is required, preferably in science, education, or a related field. 3-5 years of related work experience is required. Experience in a medical school or academic setting is required, and assessment experience is preferred. A high level of problem solving and interpersonal skills are also required, as are excellent oral and written communication skills. Proficiency in Microsoft Office (specifically Word, Excel, PowerPoint and Outlook) is required.

The ideal candidate will be detail-oriented and have the ability to work independently on assigned projects. Must be able to complete work within established deadlines while balancing multiple priorities. Must be a team player, be able to adapt rapidly to fluid situations, and have a constructive and cooperative approach to faculty and institutional affairs.

COMPUTER SKILLS

Computer proficiency in MS Office (Word, Excel, Outlook, PowerPoint) required.

LANGUAGE SKILLS

Intermediate Skills: Ability to read, analyze, interpret, write, and edit complex data and documents. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

REASONING ABILITY

Intermediate skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

MATHEMATICAL ABILITY

Intermediate skills: Ability to calculate figures and amounts such as discounts, interests, commissions and proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle or feel, as well as talk and hear. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally push/pull up to 25 lbs. and lift up to 20 lbs. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts

Qualifications Skills Behaviors

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Motivations

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Education

Required

Masters or better in Education or related field.

Experience

Required

3-5 years of related work experience is required.

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)