Alzheimer’s Research UK (ARUK) Administrator

University of Oxford
December 05, 2022
Offerd Salary:£30,502 - £36,386
Working address:N/A
Contract Type:Fixed-term until 31
Working Time:Full time
Working type:N/A
Job Ref.:N/A
Alzheimer's Research UK (ARUK) Administrator

Kavli Institute for Nanoscience Discovery, South Parks Road, Oxford

Salary/Grade: Grade 6: £30,502 - £36,386 per annum

Fixed-term/Full-time Part time (15 hours per week / 40% FTE). Fixed-term until 31 December 2023 (subject to annual extension by ARUK)

Overview of the role

We are seeking to appoint a part-time administrator to support dementia researchers across the Thames Valley region.

The post-holder will provide administrative support to the Alzheimer's Research UK Thames Valley Network (currently across three institutions; University of Oxford, Oxford Brookes University and University of Reading) as directed by Dr Becky Carlyle, Academic Coordinator, University of Oxford. You will also be an active and an engaged member of the Wade-Martins Research group providing general team support to the Group Administrator, for example providing assistance during busy periods leading up to large events.


• The post-holder will be the Network Administrator for the Alzheimer's Research UK Thames Valley Network Centre (ARUK TVN) and will liaise and engage with the national funding body ARUK, and be the first point of contact for members of the network.

• Organise the annual network Research Day for approximately 100 researchers across the network and other related network events. This includes all aspect of the event; venue, catering, invitations, advertising, arranging filming, producing the days' programme in collaboration with the Academic Co-ordinator, liaising with key speakers, and managing all aspects of the event on the day.

• Support the early career representatives with their networking activities and utilising their allocated ARUK budget.

• Coordinate and produce the ARUK annual research report. This includes a financial breakdown, the collation of all ARUK TVN publications, conference presentations and public engagement activities.

• Promote and encourage the network's membership and maintain the network's mailing list.

• Arrange public engagement meetings in which ARUK researchers describe their work to lay audiences comprising of patients, carers and their families.

• Arrange the ARUK Network committee meetings, take notes and distribute minutes.

• Administer the pilot grant funding schemes to support collaborative projects within Oxford.

• Administer the travel award scheme, and support members by approving their submitted electronic expenses claims.

• Review monthly reports to ensure grant is being spent as planned.

• Develop and maintain the content of the ARUK TVN webpages.

• Manage the content of the ARUK TVN social media channels – Twitter, Facebook and YouTube.

• Liaise with other ARUK Network Centres around the country and administer collaborative research initiatives across the ARUK Networks.

• Be an active and an engaged member of the broader host research group providing general team support, for example providing assistance during busy periods leading up to large events.

• Undertaking duties and projects as may be required from time to time that are commensurate with the grade and responsibilities of the post.

Other Duties

• Participate in a regular Annual Review.

• Undertake any necessary training identified and continuing professional development in order to stay up-to-date professionally including annual Information Governance training.

• Comply with Health and safety regulations.

• Comply with the policies and procedures set out in the Handbook for University Support staff (or) Academic-Related staff.

• Any other duties that may be required from time to time commensurate with the grade of the job.

This job description should be regarded only as a guide to the duties required and is not intended to be definitive. It may be reviewed in the light of a change in circumstances following consultation with the post holder. The Job Description does not form part of the contract.

Please note that the appointment of the successful candidate will be subject to standard compulsory pre-employment screening, such as right to work checks.

Selection criteria

• Proven track record in providing excellent administration support.

• Excellent communication skills, both verbal and written, with the ability to deal with academic and professional services staff of all levels, students, members of the public.

• The ability to produce correspondence and promotional material using good English spelling and grammar.

• Demonstrate planning and organisation skills with excellent attention to detail.

• Excellent interpersonal skills, including the ability to build relationships with key stakeholders, respect confidentiality and deal with stakeholders in a professional, sensitive and effective manner.

• IT literate and a good working knowledge and experience of Microsoft Office applications, particularly Word and Excel.

• Ability to work as part of a team when working with both internal and external groups.

• Ability to work systematically, with minimal levels of supervision and to a high level of accuracy.

• The ability to prioritise and manage a large and complex workload, to work under pressure to meet deadlines and have proven skills in addressing problems and generating solutions.

• A self-motivated, open, flexible and positive approach to working in a dynamic environment, as part of a multi-site academic institution.

• Commitment to engaging with, and promoting awareness of, equality, diversity and inclusion and embedding these into your work

Desirable selection criteria

• Education to A-level or degree level

• Experience of maintaining website content

• Experience of an academic environment

• Awareness of the ARUK charity and the current funding landscape in the UK

• Experience in event management such as academic conferences, workshops, seminars, ideally in higher education

The post is available from 1st January 2023.

The post will be based in the Department of Physiology Anatomy & Genetics, Kavli Institute for Nanoscience Discovery, Dorothy Crowfoot Hodgkin Building, South Parks Road, Oxford OX1 3QU

Informal enquiries may be directed to: Dr Becky Carlyle, Alzheimer's Research UK Network Coordinator by email: [email protected]

Closing date for applications is midday on 5 December 2022

Interviews are likely to be held on 19 December 2022

Applications are particularly welcome from women, black and minority ethnic candidates who are under-represented in academic posts in Oxford.

We, as a Department and Community, will be considerate and welcoming of all people, regardless of race, ethnicity, religion, disability, sexual orientation and gender identity. We acknowledge societal inequalities and how these impact us, and those around us, personally and professionally. – DPAG Statement of Inclusion

Contact Person : DPAG HR Vacancy ID : 161912 Contact Phone : Closing Date & Time : 05-Dec-2022 12:00 Pay Scale : STANDARD GRADE 6 Contact Email : [email protected] Salary (£) : 30502 - 36386

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