Administrative Support Specialist

North Carolina Agriculture Technical State University
February 12, 2023
Contact:N/A
Offerd Salary:$38,000 - $40,000
Location:N/A
Working address:N/A
Contract Type:Open-ended
Working Time:Full time
Working type:N/A
Ref info:N/A
Posting Details

Classification Information

Position/Classification Title Administrative Support Spec

Classification Type SHRA Position required to work during periods of adverse weather or other emergencies: N - Not Mandatory Minimum Experience/Education

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Years Experience, Skills, Training, Education

  • Experience : Two years.
  • Skills: Microsoft Office Suite, Banner, Aggiemart, Chrome River, Banner Student, DegreeWorks, Qualtrics.
  • Training : Keyboarding, Professional Development in Administrative Support, Customer Service, Web search; Adaptable, Trainable.
  • Education : Associate degree or higher.
  • Required License or Certification

    Position Overview

    Primary Purpose of Position

    This position provides administrative support to the PIs, faculty, staff and students working on the STEPs4Growth Grant. (S)he oversees and administers activities of the program's administrative office including support for academic activities, financial compliance, and management; front line reception; communications for the team, office operations; and administrative support to the stakeholders for day-to-day activities. This position serves as the front office specialist for student and department services. Support tracking and communication to the students. This position monitors procedures and systems that provide productive and efficient operations while ensuring the team members follows university and college administrative policies and procedures. This position requires knowledge of program policies, procedures, and information systems in order to communicate and process information. The range of duties include, but is not limited to, verifying data, report writing summarizing and reconciling information of financial data, records management, travel claims review and processing, personnel administration and expenditures.

    Primary Function of Organizational Unit

    North Carolina A&T University is a public high research activity land grant university that enrolls over 13,300 students. The College of Engineering with over 2,300 students, has ABET accredited B.S programs in Architectural Engineering, Bioengineering, Biological, Civil, Chemical, Computer, Electrical, Industrial and Systems, and Mechanical Engineering and a B.S. program in Computer Science accredited by the CAC Accreditation Commission of ABET, (https:// www. abet.org), On the Graduate level, the College has a8 Masters of Science Degree programs and 5 Doctoral programs. Additional information about the College and the University can be found at www. ncat.edu/coe.

    The Ph.D. in Computational Data Science and Engineering is an interdisciplinary graduate program designed for students who seek to use advanced computational methods to solve problems involving big data, extensive computations, and complex modeling, simulation, optimization and visualization.

    The M.S. in Data Science and Engineering is an interdisciplinary graduate program designed for students who seek to use computing and data science and engineering to solve problems involving big data, extensive computations, and complex modeling, simulation, optimization and visualization.

    The mission of the Department of Computational Data Science and Engineering is to graduate professionals who (a) have expertise in developing novel computational methodologies and products, and/or (b) have extended their expertise in specific disciplines (in science, technology, engineering, and socioeconomics) with computational tools.

    Research in Computational Data Science and Engineering includes: big data and computational statistics, AI and Machine Learning, internet of things, large and complex systems, intelligent transportation and infrastructure systems, remote sensing, autonomous vehicles, virtual and augmented reality, e-commerce, image and video processing, scientific and interactive visualization, high-performance computing, scalable algorithms, bioinformatics, and multi-scale multi-physics engineering systems.

    Work Hours Monday - Friday 8:00 am - 5:00 pm

    Key Responsibilities and Related Competencies

    Required Competency Communication

    Duties

    Effective communication requires excellent writing and editing skills and verbal communications with students, external stakeholders, faculty and staff. (S)he independently interacts with team members as required to accomplish tasks related to job duties. Maintains detailed calendars and records. Will communicate with vendors and stakeholders on purchasing equipment needed for the program. Other activities include event planning, phone call-visitor-e- mail routing, student forms, and department appearance oversight. Looks for improvement in departmental operations in terms of efficiency and effectiveness. Adapts to changes in the work environment. Other duties as assigned by the PIs and Program Manager on a daily basis.

    Required Competency Coordination - Operations

    Duties

    Provides administrative assistance to the PIs) and Program Manager including program records, purchasing and accounting activities (Aggiemart and Banner Finance), travel claims, student employment support , and program activities. Additionally, perform tasks related to the front office management. Ensure prompt reimbursement for expenditures related to any of these activities. Provides undergraduate student support by working closely with the PIs, Program Manager and Student Support Specialists using Banner student. Maintain, print, and distribute promotional material. Assists with required meetings/conferences directed by the PI and Program Manager. Helps faculty/student in travel processing in Chrome River. Prepare funding requests for reimbursement for tuition at Community College for students outside of NC A&T and prepare financial aid documents for NC A&T students. In addition, the individual will assist students with travel arrangements in Chrome River.

    Required Competency Financial Management

    Duties

    Managing Business and Work Records Administration – including providing expertise to the PI and Program Manager to manage and organize purchasing requests for equipment, materials, supplies, etc. needed for the program which may include but is not limited to, processing and maintaining paperwork such as purchase orders, requisitions, invoices, obtain required and necessary information from vendors (quotes, W9, etc…) and follow-through with closure details after the purchase. Provides detailed budget information to PIs and Program Manager. Works with team in resolving budget related issues. Needs access to Chrome River and Banner Finance

    Required Competency Data/Information/Records Management

    Duties

    Assumes major responsibility for providing administrative assistance to the PIs and Program Manager in collecting, analyzing, compiling, and processing records and reports using a variety of computer-based software and tools. Other items in this category include preparation and administrative processing of purchase acquisitions in other forms as necessary in daily operations. Responsible for processing payroll documents for students in a timely and efficient manner. Responsible for managing an efficient filing system for program documentation

    Position Information

    Working Title Administrative Support Specialist

    Competency Level Journey Position Number 009949 Recruitment Range $38,000 - $40,000 FLSA Non-Exempt Position Type Staff Appointment Type Time Limited - Full-time FTE If Time Limited, Appointment Length 09/30/2026 Organizational Division Computational Data Science and Engineering Organizational Location College of Engineering Organizational Unit STEPs4GROWTH

    Posting Detail Information

    Posting Number SHRA2109

    Open Date 01/13/2023 Close Date 02/12/2023 Special Instructions to Applicant

    You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

    Supplemental Questions

    Required fields are indicated with an asterisk ().

  • Do you have a high school diploma or equivalent?
  • Yes
  • No
  • How many years of experience do you have performing high-volume data entry?
  • None
  • Less than 1 year
  • More than 1 year but less than 2 years
  • 2 to 3 years
  • 4+ years
  • Please rate your level of proficiency using Excel.
  • No experience
  • Novice
  • Intermediate
  • Expert
  • Please indicate where you learned of this employment opportunity:
  • North Carolina A&T State University website
  • University of North Carolina System website
  • College and University Professional Association for Human Resources
  • Society for Human Resource Management
  • Chronicle of Higher Education
  • Inside Higher Ed
  • Indeed.com
  • Other
  • If you selected "Other" please provide the name of the resource here.
  • (Open Ended Question)

    Applicant Documents

    Required Documents

  • Resume
  • Cover Letter
  • Letter of Reference 1
  • Letter of Reference 2
  • Letter of Reference 3
  • Copy of Education Transcripts
  • Optional Documents

  • Certificate of Release or Discharge from Active Duty (DD-214)
  • From this employer

    Recent blogs

    Recent news