Position InformationPosition Title: Administrative Support Associate
Working Title: Administrative Support Associate Position Number: 006288 Full-time or Part-time: Full Time Time Limited Position: Yes Number of Vacancies: 1 Department: College Access Programs Posting Number: 0402242 SHRA/EHRA: SHRA Job Category: Clerical and Secretarial Hiring Range: $36,121.00 - $40,944.00 Overall Position Competency: Advanced Description of primary duties and responsibilities:
Primary Purpose of the Organizational Unit:
The Office of Student Success provides essential services to Fayetteville State University students. The office maximizes the University's capacity to recruit, retain, and graduate students by strategically designing, implementing, assessing, and enhancing the total education experience. Through a commitment to quality service that is responsive to the needs of students, faculty, and staff, the Office promotes students' lifelong success that meets their needs, expectations, and goals.
Description of Work Continued:
Primary Purpose of the Position: The primary purpose of this position is to support the Associate Vice Chancellor for Student Success & Enrollment Management with administrative support services. The position will be responsible for:
Budget Maintenance: Maintains program expenditures on a daily basis and reconciles budget at least weekly with the records in the University's Business Office to ensure spending is appropriate. Submits, verifies and conducts follow-up activities on all business transactions submitted to various units throughout the campus. Track all financial expenditures in financial database (QuickBooks). Attend annual conference and other trainings to maintain an understanding of federal regulations and ensure that documentation meets standards for audit readiness.
Administrative Support: Provide principle administrative support for the Associate Vice Chancellor to include scheduling appointments, calendar maintenance, telephone screening. Coordinate departmental meetings. Receive and track documents from inter and intra-office departments for director and follow up for timely disposition. Proofread correspondence for accuracy, prior to director signatures. Independently compose and type letters, reports and memorandums for director to review and sign. Key in requisitions using the Banner System and assist in training new office support staff on the departmental procedures.
Office Coordination : Develop and revise work-flow procedures for office protocols. Develop forms and update staff procedural manuals on an annual basis. Develop in-take process and train new full-time employees on work procedures. Maintain employee personnel files and other confidential documents. Work closely with other office support staff to ensure that office protocols are followed. Ensure that unit; department and university deadlines are met by submitting paperwork in a timely manner (requisitions, timesheets and reports. Maintain master calendar by developing annually and updating monthly. Ensures that University office procedures are communicated, and expectations are met. Perform other office support duties as assigned.
Minimum Education and Experience Requirements:
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work
Knowledge skills and abilities:
Advanced knowledge of office management techniques; ability to effectively communicate verbally and in writing; ability to manage confidential information; ability to analyze and interpret policy and procedural guidelines and to resolve relevant problems and questions; ability to manage non-federal budget to include tracking and converting expenditure; analyze data and submit reports for director approval; skills in organizing work flow and coordinating office activities; knowledge of QuickBooks, Banner Financial, Microsoft Office (Access Database, Excel, Word, PowerPoint) and must be able to type at least 50 words per minute; must have good time-management and interpersonal skills. Must be able to multi-task, follow through on assigned projects and work in a fast-paced environment as a team member.
Graduation from high school and demonstrated possession of knowledge, skills, and abilities gained through at least one year of office assistant/secretarial experience. Prefer a bachelor's degree, two or more years of secretarial or clerical/administrative and office management experience.
Special Instructions to Applicants: Closing Date: 01/31/2023 Open Until Filled: No Other Information
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable), academic verification and credit history check (if applicable).
Fayetteville State University is committed to equality of educational opportunity and employment and does not discriminate against applicants, students, or employees based on race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information or veteran status. Moreover, Fayetteville State University values diversity and actively seeks to recruit talented students, faculty, and staff from diverse backgrounds.
Fayetteville State University is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.
Quick Link https: // jobs.uncfsu.edu/postings/23261Supplemental Questions
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