Administrative Specialist

University of North Texas at Dallas College of Law
September 25, 2023
Offerd Salary:$33,000
Working address:N/A
Contract Type:Other
Working Time:Full-Time
Working type:N/A
Ref info:N/A
Position Details

Position Information

UNT System Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.

Posting Title Administrative Specialist Department UNT-Counseling & Higher Education-132300 Job Location Denton Full Time/Part Time Full-Time Retirement Eligibility TRS Eligible Additional Retirement Information

For more information on retirement plan options, please visit https: //

Salary Information $33,000.00 Department Summary

The Counseling Program offers master's and doctoral degrees in counseling and undergraduate minor in counseling associate studies. The Council for Accreditation of Counseling and related Education Programs (CACREP) has conferred accreditation on the following tracks in the counseling program at UNT: clinical mental health counseling, school counseling and the PhD in counseling.

Position Overview

Administrative support for the Counseling Program. Responsibilities for this the position include assisting faculty and students with instructional support, University policies and procedures for Master and Dotoral students, as well as assisting the Administrative Coordinator in daily operations of the Counseling Program. This position will assit Faculty and Students in the Master's and Doctoral Counseling Program with day to day needs as well as preperation for future semesters and students.

Additional Posting Details

Minimum Qualifications

Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional customer service skills. • Intermediate Microsoft Office skills. • Knowledge of accounting/budgeting procedures. • Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. • Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. • Ability to conceptualize, plan and organize multiple assignments effectively. • Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. • Skill in developing and maintaining good working relationships. • Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications Required License / Registration / Certification Work Schedule

Monday – Friday 8:00am to 5:00 pm

Driving University Vehicle No Security Sensitive This is a security sensitive position EEO Statement

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title Administrative Specialist Physical Requirements Carrying, Lifting up to 25 pounds, Sitting, Standing, Walking, Writing

Job Duties


Advise masters and doctoral students in admissions processes, degree planning, registration, and graduation procedures. Handle registration coordination and disseminate information as needed. Communicate with the public regarding information about UNT and the Counseling Program, answer inquiries, and address complaints.


Coordinate administrative responsibilities with program coordinator completing or delegating tasks. Provides oral and written interpretations of policies and procedures to faculty and students. Reviews program procedures & implements changes needed.


Coordinates preparation of admissions data for final reports. Edit Counseling Minor, Master and Doctoral brochures and program publications. Coordinate preparation of and make necessary changes for undergraduate, masters and doctoral program handout information.


Maintain student and general files including specific documents regarding; application materials, student progress, grades and class materials as well as departmental and Program planning documents. Adhering to all Retention policies regarding documents.


Assist Chair, program & admin. coordinator in development and delegation of workload of any special projects assigned. Request student data required for reports and disseminate as needed to proper persons. Act as Liaison for the Toulouse Graduate School regularly attending meetings and functions hosted by TGS. Working closely with TGS regarding student degree planning and audits.


Work with faculty each semester to obtain, secure and post course syllabi, office hours, contact information, room and book requests. Monitor Audit Rolls and Grade Rosters each semester to ensure all reports are submitted to UNT by the set deadline.


Criminal History Background Check Administrator. Manage all communications and procedures associated with Criminal History Background checks required for COUN 5710 & 5690. Manage issues with flagged background checks to resolution. Manage and categorize background checks online.


Work with the UNT Book Store and Faculty each semester to ensure all books are available for students to view by the deadlines set by the State of Texas. Contact each instructor to receive confirmation on books being used each semester. Confirm this information via Faculty Enlight. Change/Update faculty names, as well as changes and/or additions to materials being used.


Process and ensure all LPC licensure paperwork for COUN 5720/21 students applying to the Texas State Board for licensure including; verifying dates and hours for accuracy and act as proxy for signatures and endorsement. Process all Licensure Deficiency request from students wishing to obtain licensure, and completing request for verification of internship hours for other states.


Assist the Program Coordinator in the scheduling of classes for each semester following the set course sequence for the Counseling Program. Monitor and communicate to the Prog. Co. data regarding; enrollment status, acceptance and registration. Assist in establishing additional courses to meet students needs as well and monitoring classes to ensure sufficient enrollment.

Posting Detail Information

Posting Number S7011P

Position End Date (if temporary) Special Instructions to Applicants Quicklink for Posting https: //

Supplemental Questions

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Documents Needed to Apply

Required Documents

  • Resume
  • Optional Documents

  • Cover Letter
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