Administrative Specialist

University of North Texas at Dallas College of Law
September 22, 2023
Offerd Salary:$33,660
Working address:N/A
Contract Type:Other
Working Time:Full-Time
Working type:N/A
Ref info:N/A
Position Details

Position Information

UNT System Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.

Posting Title Administrative Specialist Department UNT-English-121600 Job Location Denton Full Time/Part Time Full-Time Retirement Eligibility TRS Eligible Additional Retirement Information

For more information on retirement plan options, please visit https: //

Salary Information $33,660.000 Department Summary

The study of English language and literature provides students with an intellectual foundation that will permanently enrich their lives and prepare them for a wide variety of professional paths. Our department features courses in British, American, and anglophone literature; in the art of poetry, fiction, and creative non-fiction; and in rhetoric and composition. All of these classes foster intellectual independence and help students to develop the skills of thinking critically, reading deeply, and writing clearly.

Position Overview

This position provides administrative support and performs customer service tasks for the English Department and its students, callers, and visitors.

Additional Posting Details

Minimum Qualifications

Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional customer service skills. • Intermediate Microsoft Office skills. • Knowledge of accounting/budgeting procedures. • Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. • Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. • Ability to conceptualize, plan and organize multiple assignments effectively. • Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. • Skill in developing and maintaining good working relationships. • Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications: Knowledge of UNT policies, procedures, and practices. Experience in higher education. Knowledge of 9.2 Chart of Accounts, COGNOS, ePRO, EIS, and p-Cards.

Required License / Registration / Certification Work Schedule

Full-time, 8am-5pm, Monday-Friday. 40 hrs per week.

Driving University Vehicle No Security Sensitive This is a security sensitive position EEO Statement

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title Administrative Specialist Physical Requirements

Job Duties


Performs tasks for department chair, associate chair, administrative coordinator, undergraduate advising office, and visitors.


Processes requests for travel and departmental travel reimbursements. Makes lodging arrangements for guest speakers, candidates and other visitors.


Assists with ePARs for adjuncts and other positions, files all instructor's documentation in the Chair's office. Processes all adjunct documentation.


Performs a significant amount of purchasing for the English Department, specifically P-Card and purchase orders – equipment, supplies, services, travel, memberships, images, speaker and lodging reimbursements. Maintains budget tracking sheets.


Maintains the department website.


Prepares SPOT course evaluations.


Maintains strict confidentiality regarding student, staff, and faculty records.


Responsible for all departmental event receptions.


Works with LPAC and PAC chairs to compile, package and duplicate materials as required. For promotion & tenure, prepares review packages and mails them to outside reviewers. Collects annual updates from all tenure-track instructor.


Assists Administrative Coordinator in managing and tracking equipment. Surpluses abandoned items. Ensures Property Custody forms for off-site equipment are completed before it is released the the faulty member.

Posting Detail Information

Posting Number S6888P

Position End Date (if temporary) Special Instructions to Applicants Quicklink for Posting https: //

Supplemental Questions

Required fields are indicated with an asterisk ().

  • What is your highest level of education attained?
  • GED
  • High School Diploma
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • Doctorate
  • How many years of experience do you have in this type of position?
  • 0-1
  • 1-3
  • 3-5
  • 5-7
  • 7+
  • Documents Needed to Apply

    Required Documents

  • Resume
  • Cover Letter
  • Optional Documents

  • References - List of Names and Contact Information for 3
  • Other Document
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