UNT System Overview
Welcome to the University of North Texas System. UNT System includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.
Posting Title Administrative Specialist Department UNT-PDS - Printing & Distribution-181200 Job Location Denton Full Time/Part Time Full-Time Retirement Eligibility TRS Eligible Additional Retirement Information
For more information on retirement plan options, please visit https: // hr.untsystem.edu/benefits/retirement-plans/index.php.
Salary Information salary commensurate with experience Department Summary
As the chief communications organization for the University of North Texas, the Division of University Brand Strategy and Communications (UBSC) collaborates with internal and external partners to:
This position is administrative work responsible for preparing costing and creating invoices for all PDS jobs, creating multiple reports for Associate Director and Director using MIS software. Provides journals for IDT funds transfers. Provides invoices to customers for each order placed. Researches and provides information for customers, CSR's and others concerning invoiced projects. Accepts and posts credit card, check and cash payments. Prepares dept deposits. Enters on-line stationary orders and writes job tickets.Tracks jobs in progress in Avanti and notifies CSR's of orders that need to be billed or cancelled.
Additional Posting Details
Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Knowledge, Skills and Abilities
• Exceptional customer service skills. • Intermediate Microsoft Office skills. • Knowledge of accounting/budgeting procedures. • Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. • Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. • Ability to conceptualize, plan and organize multiple assignments effectively. • Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. • Skill in developing and maintaining good working relationships. • Knowledge of policies, practices, procedures and terminology of assigned function.
Preferred Qualifications Required License / Registration / Certification Work Schedule
Monday – Friday 8:00 – 5:00
Driving University Vehicle No Security Sensitive This is a security sensitive position. EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Administrative Specialist Physical Requirements Carrying, Cleaning, Climbing, Crawling, Driving, Kneeling, Lifting up to 50 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Twisting, Walking, Writing, Grasp, Talk or Hear, Ability to communicate
Understands PDS, UBSC and UNT strategic goals and works to help meet those goals as part of teams and independently. Seeks training to improve knowledge about industry trends and standards and UNT goals and priorities.
Works to learn and understand best practices and what methods work best for organizing workflow, directing inquiries and issues to the proper individuals, keeping supervisor informed. Exercises independent judgment and strategic thinking regarding appropriate processes.
Preparing job costing/ preparing invoices for all PDS jobs when returned from CSR's. Costing and invoicing done accurately and on a timely basis. Jobs delivered to CSR in timely manner for their review and costing.
Reviews and bills RMDS projects as received.
Tabulates data and prepares technical, statistical, or special reports and summaries for supervisor and Director. Maintains paperwork in an organized fashion and in accordance to the retention schedule.
Provides completed invoicing to all customers. Answers any customer questions about invoices or journal entries. Serves as billing specialist for copy center
Creates accurate journals for IDT reporting, correctly posts cash, check and credit card payments and creates dept deposits.Performs IDT billing, monthly report recaps and cash deposits as required by supervisor and university regulations.
Monitors printing services email and enters on-line orders for business cards as needed by CSR's at supervisor's direction. Creates work orders in MIS system.
Posting Detail InformationPosting Number S6212P
Position End Date (if temporary) Special Instructions to Applicants Quicklink for Posting https: // jobs.untsystem.edu/postings/71369Supplemental Questions
Required fields are indicated with an asterisk ().Documents Needed to Apply