UNT System Overview
Welcome to the University of North Texas System. UNT System includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.
Posting Title Administrative Specialist Department UNT-Fin, Insur, Real Estate & Law-131310 Job Location Denton Full Time/Part Time Retirement Eligibility TRS Eligible Additional Retirement Information
For more information on retirement plan options, please visit https: // hr.untsystem.edu/benefits/retirement-plans/index.php.
Salary Information $33,660.00 Department Summary
The Department of Finance, Insurance, Real Estate, and Law is part of the G. Brint Ryan College of Business. The FIREL Department offers bachelor's level include economics, finance, financial services, real estate, risk management, and insurance. Graduate programs include masters concentrations in finance and real estate and a doctoral concentration in finance. The University of North Texas G. Brint Ryan College of Business is the choice of nearly 8,000 students making it one of the largest business schools in the nation. Since 1961, the college has been continuously accredited by the Association to Advance Collegiate Schools of Business (AACSB) a hallmark of the world's best business schools. Nationally recognized and cutting-edge degrees, enable students to learn beyond the classroom so they can become leaders in their field.
This position is responsible for providing more complex administrative support and customer oriented services to a department. Coordinates activities and acts as department/area liaison handling issues that are sensitive and confidential. Identifies and recommends improvements for administrative procedures, as necessary assignments vary from routine to complex in nature and require some latitude and problem solving and interpretation of departmental and university guidelines.
Additional Posting Details
Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Knowledge, Skills and Abilities
• Exceptional customer service skills. • Intermediate Microsoft Office skills. • Knowledge of accounting/budgeting procedures. • Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. • Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. • Ability to conceptualize, plan and organize multiple assignments effectively. • Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. • Skill in developing and maintaining good working relationships. • Knowledge of policies, practices, procedures and terminology of assigned function.
Bachelor Degree. Knowledge of University policies and procedures. Experience with PeopleSoft/EIS.
Required License / Registration / Certification Work Schedule
Monday – Friday 8:00 am to 5:00 pm
Driving University Vehicle No Security Sensitive This is a security sensitive position. EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Administrative Specialist Physical Requirements Carrying, Sitting, Standing, Writing, Talk or Hear, Ability to communicate
Serves as department receptionist/information. Monitors and answers incoming departmental phone calls and emails. Takes accurate messages and responds to messages in a timely manner. Provides backup support to the Administrative Coordinator.
Payroll/Human Resources. Under the direction of the department chairs and/or the department administrative coordinators process hourly student employee job postings, hiring, payroll approval, etc. Follows all UNT/College/Department policies and guidelines. Is the liaison between the Department and the lab, tutors, and graders.
Record retention manager. Responsible for all record retention processes for the departments, including department faculty; following UNT guidelines and policy. Completes or assists Administrative Coordinator with preparation of classroom related forms (i.e. grade change forms, drop forms, pass/no pass forms).
Textbook coordinator. Processes textbook orders for each semester. Monitor schedule changes (section adds/deletions, class capacity changes, etc.) and reports significant changes to book store. Interacts with publisher representatives and oversees the ordering of textbooks and desk copies as needed for instructors, ITDS tutor lab and library reserves.
Enrollment management. As requested by the department chairs and/or administrative coordinators provide enrollment data/reports, class offerings, audit student transcripts, and other student/classroom-related information using the EIS system.
Department media. Under the direction of the administrative coordinators and department chairs maintain department website information ensuring accuracy and that information is updated and accurate. Works with RCoB technology department to request changes.
FIS System. Enters syllabi and faculty information as required for the FIS reporting system under the direction of the department chairs and/or administrative coordinators.
Faculty support. Manages and creates SPOT evaluations for departments. Handles requests from faculty when needed.
Preparation of travel request. Prepares accurate travel requests. Maintains a budgetary spreadsheet of travel and reports expenditures to the Administrative Coordinator and/or the Department Chair.
Help organize, arrange, coordinate, and deliver department events in conjunction with Administrative Coordinator.
Posting Detail InformationPosting Number S6219P
Position End Date (if temporary) Special Instructions to Applicants Quicklink for Posting https: // jobs.untsystem.edu/postings/71456Supplemental Questions
Required fields are indicated with an asterisk ().