Position Information
UNT System Overview
Welcome to the University of North Texas System. UNT System includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.
Posting Title Administrative Specialist Department DAL-Facilities & Gen Services-533000 Job Location Dallas Full Time/Part Time Full-Time Retirement Eligibility TRS Eligible Additional Retirement Information
For more information on retirement plan options, please visit https: // hr.untsystem.edu/benefits/retirement-plans/index.php.
Salary Information Commensurate with experience Department Summary
UNT Dallas is a growing presence in southern Dallas. The UNT Dallas Facilities Operation and Maintenance department is a service organization. The department is responsible for the operation, maintenance, and repair of the UNT Dallas Buildings located at 7300 University Hills Boulevard in Dallas and 106 S. Harwood street in Downtown Dallas. The Department is responsible for most of the services needed to maintain and operate the buildings on campus. Our goal is to provide world class support for the UNT Dallas by ensuring safe, reliable, efficient facility and utility services delivered with outstanding customer services and effective stewardship of resources and the environment.
Position Overview
The University of North Texas at Dallas invites applications for the position of
Administrative Specialist.
This position is responsible for assisting the administrative operations and customer related services for a department or program. Coordinates activities and acts as department/area liaison handling issues that are very sensitive and confidential. This position serves as the primary contact for a specified program or departmental functions to include recommending and implementing administrative departmental procedures.
Additional Posting Details
Minimum Qualifications
High School diploma/GED equivalent and two (2) years of general office or clerical experience; or any equivalent combination of education, training, and experience.
Knowledge, Skills and Abilities
• Considerable knowledge of general office procedures and practices. • Knowledge of University policies and procedures related to the area of assignment. • Skill in making mathematical calculations and computations. • Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. • Ability to establish and maintain good working relationships. • Ability to communicate effectively orally and in writing. • Ability to work without close supervision. • Knowledge of safe working procedures related to work performed.
Preferred Qualifications Required License / Registration / Certification Work Schedule
Monday- Friday
Driving University Vehicle No Security Sensitive This is a security sensitive position. EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Administrative Specialist Physical Requirements Lifting up to 25 pounds, Reaching, Sitting, Standing, Walking, Writing, Grasp, Talk or Hear, Ability to communicate
Job Duties
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Responsible for the management of administrative operations for the department.
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Analyzes and makes recommendations on existing processes and is responsible for implementing approved changes. Responsible for developing new administrative processes.
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Analyzes and makes recommendations on existing processes and is responsible for implementing approved changes. Responsible for developing new administrative processes.
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Obtain essential supplies, material and equipment for facilities office staff and technicians.
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Maintains an adequate inventory of office supplies and prepares purchase orders and approves invoices for equipment and supplies, and coordinates receipt of shipping, inventory management, asset tagging, and asset management roles.
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Perform specialized administrative duties required to support the specific program area, using discretion to make judgments based on operating guidelines.
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Responsible for non-routine correspondence, data compilation and analysis, preparation of reports, forms, meeting notes.
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Other duties as assigned.
Posting Detail Information
Posting Number S6272PPosition End Date (if temporary) Special Instructions to Applicants Quicklink for Posting https: // jobs.untsystem.edu/postings/71798
Supplemental QuestionsRequired fields are indicated with an asterisk ().
Required Documents
Optional Documents