Administrative Specialist - (23000264)
Description
Grade: T24
The link below will give you information about the University's “T” salary structure. Learn more about the “T” salary structure.
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.
The Sr. Administrative Specialist performs complex specialized duties that require advanced knowledge and broader understanding of laboratory projects and department functions. Provides administrative support under minimal supervision to facilitate laboratory operations in the Center for Substance Abuse Research
Responsibilities include: Coordinates/facilitates working relationships and develops ongoing rapport with internal and external contacts in order to serve as key contact regarding guideline interpretation and information requests Organizes and assists with grant preparation Maintains records for studies with human subjects Assesses customer needs with respect to a wide range of issues Facilitates communication and interaction within the lab and other entities at Temple and outside of the University Potentially makes formal presentations to collaborator groups Provides information for budget development and reconciliation Monitors revenue and expenditures for division budget as requested May provide recommendations for policy development/revisions Manages, services, repairs and instructs users on routine applications of departmental systems and resources; manages and supervises laboratory compliance with department, school, university and government regulations pertaining to hazardous materials usage and disposal Places orders for lab and maintains records of invoices and account expenditures Performs other duties as assigned.
At Temple, you will find it easy to fit in while staying true to yourself. We value what makes each employee unique and strive to maintain a culture of diversity and inclusion. As an employee, you will enjoy our collaborative team-based culture that values innovation and creativity.
Click here to learn more about the benefits of working at Temple University.
Required Education & Experience: At least three years of administrative experience. An equivalent combination of education and experience may be considered.
Required Skills & Abilities: Demonstrated experience managing budgets Knowledge of constructing and submitting research grants Familiarity with medical electronic charting for human subjects Demonstrated proficiency with all applicable software programs Ability to responsibly handle confidential records Comfort working in a laboratory setting
Preferred: Bachelor's Degree Prior public speaking and event planning experience
This position requires a background check. This is a grant funded position.
Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.
In accordance with the City of Philadelphia's COVID-19 mandate, all Temple University students, faculty, staff, and contractors must be fully vaccinated before receiving authorization to work unless they have a medical or religious exemption approved by the University. An individual is only considered fully vaccinated two (2) weeks after receiving the 2nd shot of a primary two-dose vaccine or a single dose primary vaccine shot. Individuals who do not meet the University's vaccination or exemption requirement will be prohibited from working until proof of full vaccination, or an exemption is requested and approved. For more information, visit the University's Vaccines web page. Click here.
Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
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Primary Location: Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Medical Education and Research Building
Job: Staff
Schedule: Full-time
Shift: Day Job
Employee Status: Regular