UNT System Overview
Welcome to the University of North Texas System. UNT System includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.
Posting Title Administrative Specialist Department UNT-PDS - Printing & Distribution-181200 Job Location Full Time/Part Time Full-Time Retirement Eligibility TRS Eligible Additional Retirement Information
For more information on retirement plan options, please visit https: // hr.untsystem.edu/benefits/retirement-plans/index.php.
Salary Information salary commensurate with experience Department Summary
As the chief communications organization for the University of North Texas, the Division of University Brand Strategy and Communications (UBSC) collaborates with internal and external partners to:
This position is responsible for routine administrative support in more varied areas that may include inventory, developing/creating correspondence and data collection. Position duties require more independent judgment and decision- making has greater impact. Duties are standardized. Resolves routine questions where problems have occurred before and their solutions generally are familiar. Refers more complex issues to higher levels. This position will also be responsible for maintaining university branding standards and compliance.
Additional Posting Details
Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Knowledge, Skills and Abilities
• Exceptional customer service skills. • Intermediate Microsoft Office skills. • Knowledge of accounting/budgeting procedures. • Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. • Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. • Ability to conceptualize, plan and organize multiple assignments effectively. • Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. • Skill in developing and maintaining good working relationships. • Knowledge of policies, practices, procedures and terminology of assigned function.
Experience in print production and mail environment
Required License / Registration / Certification Work Schedule
Monday – Friday 8:00 – 5:00
Driving University Vehicle No Security Sensitive This is a security sensitive position. EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Administrative Specialist Physical Requirements
Prepares accurate estimates and work orders.
Knowledge of commonly accepted professional standards in all areas.
Understands and follows procedures for production in all areas within the department
Ability to interpret and follow written and oral instructions.
Knowledge of estimating procedures and software.
Knowledge of capabilities of PDS in regards to production requirements.
Knowledge of postal and university regulations and requirements for various mail types
Organizes projects and sets priorities in order to carry out assigned tasks in a timely manner.
Coordinates necessary production with all departmental staff to ensure timely delivery of finished product/process/files.
Reviews completed job costing to create accurated billing information
Processes orders to ensure accurate and timely deliveries. Assist in maintaining accurate inventory of departmental materials and supplies.
Creates and maintains databases, files and reports; Monitors customer data files used for variable data printing and addressing, forwards and monitors proofs/data files from PDS to customer and from customer to PDS. Obtains and compiles information for creation of requisitions for purchase of supplies, paper and/or services.
Policies and compliance, maintains good attendance and punctuality.Knowledge and compliance of university and departmental policies and procedures.
Customer relations: Demonstrates a willingness to be a team player and assist in other areas of department when necessary.Maintain excellent professional relationship with both internal and external customers, vendors and suppliers. Communicates in a clear and professional manner. Has customer focused orientation.
Continually markets departmental products and services during customer contact
Monitors customer files for required branding, informing and assisting with correct branding when necessary
Ascertain customers desired results and assists in choosing processes, production methods and materials to obtain best value and results for their projects. Assists with informing/training customers in methods necessary to create usuable files/data lists.
Follows departmental safety procedures and guidelines.
Posting Detail InformationPosting Number S5892P
Position End Date (if temporary) Special Instructions to Applicants Quicklink for Posting https: // jobs.untsystem.edu/postings/69432Supplemental Questions
Required fields are indicated with an asterisk ().Documents Needed to Apply