Administrative Specialist #499835

Posting Details

Position Information

Posting Number 20112527

Position Title Administrative Specialist #499835 FTE 1.00 Position Type Staff Department Health and Kinesiology

Position Summary Information

Job Summary/Basic Function

About This Role:

This position provides complex administrative support to department or work unit. Interprets and explains policies and procedures and resolves problems or complaints as necessary. This job title provides customer service by greeting and assisting customers, taking incoming calls, and routing calls to the correct office or person; copying and distributing messages within the office; and answering questions from students, faculty, staff, and the public.

What You'll Do – Position Duties

As a member of our team, you will have an impact on our clients through accomplishment of the following responsibilities:

Maintains and reconciles budgets for department or unit.

Maintains office supplies for faculty/staff by purchasing as needed or as requested.

Monitors expenditures and performs simple analysis on accounts.

Research discrepancies, seek solutions, and prepares special and recurring reports.

Builds and maintains class schedules. Creates and maintains hiring forms for faculty, staff, and student-workers.

Creates and maintains records and filing systems for technical, financial and project files.

Maintains department or unit filing systems; retrieving information and files as requested; ensuring security of personnel files; ensuring confidentiality of information; following guidelines for the destruction and removal of files and confidential employee information; and tracking files and information as appropriate.

Plans and arranges conferences, meetings, and related accommodations. Types letters, memos, registration forms, badges, etc. for meetings. Compiles and disburses information for meetings. Performs duties related to travel, arranging catering for special events.

Prepares monthly budget reports; preparing university documents; maintaining inventory reports; and acting as a courier for transport of mail and supplies to/from on-campus centers, departments, and offices.

Runs reports on graduate and undergraduate student enrollment, graduation as required by the chair.

Prepares paperwork related to specialized functions of the department or unit.

Researches, summarizes, and analyzes information.

Who We Are:

Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.

Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.

Benefits – Job Perks:

At Lamar University one of the ways we show value to our team members is by offering the following perks:

Our Comprehensive Benefits Package

Health, dental & vision insurance

Life insurance

State of Texas Retirement plans

Tuition covered at 100% for employees, spouses and/or eligible dependent

Paid time off – vacation, sick, and holidays.

Minimum Qualifications

What You'll Need to Succeed – Minimum Qualifications

To be successful in this role and a great addition to our team we need you to come with the following:

Two years of clerical, administrative office support or related experience.

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Computer literacy including keyboarding ability and proficiency with word processing, excel spreadsheets, and presentation software.

Experience with event planning.

The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

EEO Statement

Lamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Veteran's Preference Statement

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Preferred Qualifications Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary $28,000 Work Hours

Application Information

Posting Date 02/13/2023

Close Date Open Until Filled Yes Special Instructions

Posting Specific Questions

Required fields are indicated with an asterisk ().

Are you claiming Veteran's Preference in accordance with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, applicants must complete and email to [email protected] a Standard Form 15 located at https: // www. opm.gov/forms/pdffill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. APPLICANTS WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE.

Yes

No

Applicant Documents

Required Documents

Resume

Letter of Interest

Optional Documents

Miscellaneous