Administrative Specialist #499615

Lamar University
September 21, 2023
Offerd Salary:$28,000 - $30,500
Working address:N/A
Contract Type:Other
Working Time:Negotigation
Working type:N/A
Ref info:N/A
Administrative Specialist #499615

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Position Information

Posting Number 20112667

Position Title Administrative Specialist #499615 FTE 1.00 Position Type Staff Department Study Abroad & Student Exchange

Position Summary Information

Job Summary/Basic Function

About This Role:

This position reports to the Executive Director for OIES and also works closely with OIES team members. The person in this role is responsible for providing administrative and technical support to the department. The Administrative Specialist exercises broadly delegated authority in the administration of the department with regards to marketing communication, purchasing, accounting, office management, and other administrative activities. Responsibilities require communication and technical skills, considerable energy, initiative, judgement, reliability, confidentiality, cultural sensitivity, and organization and knowledge of department and University policies. Excellent customer service and collaboration skills are essential for success in this position.

What You'll Do – Position Duties

As a member of our team, you will have an impact on our clients through accomplishment of the following responsibilities:

  • Welcome and greet students
  • Answer office phone calls and study abroad emails
  • Schedule advising appoints for Study Abroad Office
  • Promote study abroad on campus and help recruit students to the programs. This includes participation in all campus activities and promotional opportunities
  • Track each applicant's progress in completing the study abroad application according to schedule
  • Advise study abroad applicants concerning program options, the application process, and Lamar's financial and academic policies and protocols
  • Maintain accurate student files and records and maintain database
  • Communicate with Financial Aid and Scholarships regarding billing and budgets for study abroad
  • Help Coordinator for Study Abroad and Student Exchange with space reservation, appointments, and follow up with applicants and prospective study abroad students
  • Help with outgoing student exchange applications and mail DS-2019 forms to incoming exchange students
  • Update Study Abroad website and forms and make purchase orders
  • Demonstrate proficiency with word processing, database, and spreadsheets
  • Process study abroad applications through the new CMS/Via TRM system and assisting in the transfer of the application process
  • Assist with program logistics including submitting requisitions and liaising between contacts at international partner universities.
  • Working with Student Health Center Insurance Coordinator and AHP Health Insurance

    Provider to enroll new and continuing international students and their dependents with

    AHP health insurance for the fall, spring, and summer semesters.

    Who We Are:

    Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.

    Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.

    Benefits – Job Perks:

    At Lamar University one of the ways we show value to our team members is by offering the following perks:

    Our Comprehensive Benefits Package

  • Health, dental & vision insurance
  • Life insurance
  • State of Texas Retirement plans
  • Tuition covered at 100% for employees, spouses and/or eligible dependent
  • Paid time off – vacation, sick, and holidays.
  • Minimum Qualifications

    What You'll Need to Succeed – Minimum Qualifications

    To be successful in this role and a great addition to our team we need you to come with the following:

  • Some college education and a minimum of two years of administrative assistant role.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Computer literacy including proficiency in Microsoft suite, (Word, Excel spreadsheets, Power Point, Publisher) and design and presentation software.
  • Experience with event planning.
  • The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
  • Ability/willingness to work some of the evenings and on weekends.
  • Key Competencies

  • Experience using technology (i.e Banner, Excel, Social Media, web, etc.)
  • Experience with visual presentation software and communication marketing
  • Experience working with business and Industry partnerships
  • Experience maintaining databases and spreadsheets
  • Experience entering data, creating data reports, and writing reports
  • Experience organizing events and using print and social media to promote them.
  • EEO Statement

    Lamar University is An Equal Opportunity Employer

    Veteran's Preference Statement

    Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

    Preferred Qualifications

  • Two-year experience using Banner, Orgsync, SPSS, Excel, Social Media,
  • Two-year experience with visual presentation software and communication marketing
  • Two-year experience working with business and Industry partnerships
  • Two-year experience maintaining databases and spreadsheets
  • Two-year experience entering data, creating data reports, and writing reports;
  • Experience working with international students and scholars;
  • Experience organizing events and using print and social media to promote them.
  • Demonstrated understanding of governance and administrative processes used in publicly supported higher education institutions.
  • Security Sensitive Statement

    This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

    Salary $28,000 - $30,500 Work Hours

    Application Information

    Posting Date 08/21/2023

    Close Date Open Until Filled Yes Special Instructions

    Posting Specific Questions

    Required fields are indicated with an asterisk ().

  • Are you claiming Veteran's Preference in accordance with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, applicants must complete and email to a Standard Form 15 located at https: // www. to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. APPLICANTS WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE.
  • Yes
  • No
  • Applicant Documents

    Required Documents

  • Resume
  • Cover Letter
  • Optional Documents

  • Unofficial Transcript 1
  • Miscellaneous
  • From this employer

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