Administrative Specialist #499615
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Posting Details
Position Information
Posting Number 20112667
Position Title Administrative Specialist #499615
FTE 1.00
Position Type Staff
Department Study Abroad & Student Exchange
Position Summary Information
Job Summary/Basic Function
About This Role:
This position reports to the Executive Director for OIES and also works
closely with OIES team members. The person in this role is responsible for
providing administrative and technical support to the department. The
Administrative Specialist exercises broadly delegated authority in the
administration of the department with regards to marketing communication,
purchasing, accounting, office management, and other administrative
activities. Responsibilities require communication and technical skills,
considerable energy, initiative, judgement, reliability, confidentiality,
cultural sensitivity, and organization and knowledge of department and
University policies. Excellent customer service and collaboration skills are
essential for success in this position.
What You'll Do – Position Duties
As a member of our team, you will have an impact on our clients through
accomplishment of the following responsibilities:
Welcome and greet students
Answer office phone calls and study abroad emails
Schedule advising appoints for Study Abroad Office
Promote study abroad on campus and help recruit students to the programs.
This includes participation in all campus activities and promotional
opportunities
Track each applicant's progress in completing the study abroad application
according to schedule
Advise study abroad applicants concerning program options, the application
process, and Lamar's financial and academic policies and protocols
Maintain accurate student files and records and maintain database
Communicate with Financial Aid and Scholarships regarding billing and
budgets for study abroad
Help Coordinator for Study Abroad and Student Exchange with space
reservation, appointments, and follow up with applicants and prospective
study abroad students
Help with outgoing student exchange applications and mail DS-2019 forms to
incoming exchange students
Update Study Abroad website and forms and make purchase orders
Demonstrate proficiency with word processing, database, and spreadsheets
Process study abroad applications through the new CMS/Via TRM system and
assisting in the transfer of the application process
Assist with program logistics including submitting requisitions and
liaising between contacts at international partner universities.
Working with Student Health Center Insurance Coordinator and AHP Health
Insurance
Provider to enroll new and continuing international students and their
dependents with
AHP health insurance for the fall, spring, and summer semesters.
Who We Are:
Lamar University is a diverse and accessible global university for life-long
learners with a passion for broad-based community engagement. As a vital
contributor to the socioeconomic wellbeing and resilience of the Gulf Coast
region, our expertise is recognized locally and beyond. Lamar University is
home to more than 17,000 students and is among the fastest growing Texas
colleges and universities. LU is a member of The Texas State University
System, which is the first higher education system of Texas and maintains the
lowest average tuition and fees of any university system in Texas. With more
than 100 degree options and a community that cares, Lamar students are always
proud to be Cardinals.
Lamar University is committed to fostering a culture of diversity where
students, faculty and staff of all backgrounds can learn, work, and serve.
Benefits – Job Perks:
At Lamar University one of the ways we show value to our team members is by
offering the following perks:
Our Comprehensive Benefits Package
Health, dental & vision insurance
Life insurance
State of Texas Retirement plans
Tuition covered at 100% for employees, spouses and/or eligible dependent
Paid time off – vacation, sick, and holidays.
Minimum Qualifications
What You'll Need to Succeed – Minimum Qualifications
To be successful in this role and a great addition to our team we need you
to come with the following:
Some college education and a minimum of two years of administrative
assistant role.
Strong organizational skills that reflect ability to perform and
prioritize multiple tasks seamlessly with excellent attention to detail.
Computer literacy including proficiency in Microsoft suite, (Word, Excel
spreadsheets, Power Point, Publisher) and design and presentation
software.
Experience with event planning.
The ability to develop knowledge of, respect for, and skills to engage
with those of other cultures or backgrounds is required.
Ability/willingness to work some of the evenings and on weekends.
Key Competencies
Experience using technology (i.e Banner, Excel, Social Media, web, etc.)
Experience with visual presentation software and communication marketing
Experience working with business and Industry partnerships
Experience maintaining databases and spreadsheets
Experience entering data, creating data reports, and writing reports
Experience organizing events and using print and social media to promote
them.
EEO Statement
Lamar University is An Equal Opportunity Employer
Veteran's Preference Statement
Lamar University is proud to provide employment preference to veteran
applicants in accordance with Texas 805 Government Code, Section 657.003.
Preferred Qualifications
Two-year experience using Banner, Orgsync, SPSS, Excel, Social Media,
Two-year experience with visual presentation software and communication
marketing
Two-year experience working with business and Industry partnerships
Two-year experience maintaining databases and spreadsheets
Two-year experience entering data, creating data reports, and writing
reports;
Experience working with international students and scholars;
Experience organizing events and using print and social media to promote
them.
Demonstrated understanding of governance and administrative processes used
in publicly supported higher education institutions.
Security Sensitive Statement
This position is security-sensitive and thereby subject to the provisions of
the Texas Education Code §51.215, which authorizes the employer to obtain
criminal history record information.
Salary $28,000 - $30,500
Work Hours
Application Information
Posting Date 08/21/2023
Close Date
Open Until Filled Yes
Special Instructions
Posting Specific Questions
Required fields are indicated with an asterisk ().
Are you claiming Veteran's Preference in accordance with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, applicants must complete and email to jobs4vets@lamar.edu a Standard Form 15 located at https: // www. opm.gov/forms/pdffill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. APPLICANTS WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE.
Yes
No
Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents
Unofficial Transcript 1
Miscellaneous
