Administrative Secretary for College of Health and Science Professions

Northeastern State University
March 18, 2023
Offerd Salary:$24,552
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A

Administrative Secretary

College of Health and Science Professions in Broken Arrow, OK

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Notice to applicants It is Northeastern State University's policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.

JOB SUMMARY Northeastern State University invites applications for the full-time position of Administrative Secretary for the College of Science and Health Professions at the Broken Arrow campus. This position will serve as primary clerical support for the college. MAJOR DUTIES

Perform the duties of receptionist/secretary for all programs for the College of Science and Health Professions on the Broken Arrow Campus to include but not limited to the following: Prepares a variety of correspondence. Makes travel arrangements for assigned personnel. Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel. Maintains office supply inventory; reorders as needed. Sorts and distributes mail. Makes appointments and manages calendars. Processes purchase orders; processes purchase card statements. Maintains a variety of documents and forms. Directs the work of student employees as assigned. Enters information to computerized databases. Prepares a variety of schedules and calendars. Performs related duties. KNOWLEDGE REQUIRED BY THE POSITION Knowledge of university policies and procedures. Knowledge of modern office practices and procedures. Knowledge of computers and job-related software programs. Skill in the provision of customer services. Skill in oral and written communication.

SUPERVISORY CONTROLS The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES Guidelines include department and university policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK The work consists of related secretarial duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide secretarial support for assigned university operations.Success in this position contributes to the efficiency and effectiveness of those operations.

CONTACTS Contacts are typically with co-workers, other college personnel, students, faculty, and members of the general public. Contacts are typically to provide services, to give or exchange information, or to resolve problems.

PHYSICAL DEMANDS/ WORK ENVIRONMENT The work is typically performed while sitting at a desk or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee frequently lifts light and occasionally heavy objects. The work is typically performed in an office. SUPERVISORY AND MANAGEMENT RESPONSIBILITY This position may have functional supervision over student workers as assigned.

MINIMUM QUALIFICATIONS A minimum of 2 years of work experience in a secretarial/clerical position is required.

Graduation from a standard high school or approved equivalent required, some college coursework preferred.

Secretarial experience at an institution of higher education is preferred. Experience with computers, spreadsheets, word-processing, power point presentation development, filing, is required.

Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Annual salary $24,552.00 with excellent benefits, including generous leave time. Anticipated Start date: March 6, 2023 Applications accepted until: February 17, 2023 NOTE: Posting will close to applicants at ll:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted.

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