Administrative Program Specialist
Apply now Job no: 498464
Work type: Full-time
Location: TCU Main Campus
Categories: Clerical and Office Services
Job Summary: The Administrative Program Specialist is responsible for
providing program support by facilitating program goals and objectives
Duties & Essential Job Functions:
Supports projects by assisting customers with policies and procedures, identifying and resolving issues; maintaining inventory levels.
Maintains data integrity by entering, testing, verifying and archiving data.
Prepares and produces reports and documents by researching, analyzing and summarizing information and trends; coordinating and completing project requirements.
Maintains web pages for department by creating and updating content; identifying and resolving issues and implementing results.
Provides scheduling functions by maintaining calendars; establishing appointments; monitoring time and date requirements; coordinating resource availability with customer requests.
Supports and maintains programs by complying with guidelines and regulations; negotiating for changes or exceptions.
Ensures operation of facilities by scheduling repairs and maintenance; coordinating facilities usage; maintain inventory records; evaluating new equipment; making recommendations for changes.
Organizes work by reading, routing and answering correspondence; collecting and prioritizing information; managing department procedures and telecommunications; assigning and monitoring student workers.
Monitors expenses by gathering and reporting budget information; facilitating and monitoring invoices and purchase orders, scheduling and reconciling expenditures.
Manages revenue by verifying transaction information by following internal accounting controls; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments; notifying customers of insufficient payments.
Performs other related duties as assigned.
Required Education & Experience:
High school diploma or GED equivalent.
1 year of basic office experience.
Knowledge, Skills & Abilities:
Knowledge of basic accounting processes.
Knowledge of web-based applications such as HTML and JAVA.
Knowledge of organization skills and problems solving skills.
Knowledge of basic research techniques.
Knowledge of customer service techniques.
Skill in some or all the components of Microsoft Office.
Skill in basic keyboarding.
Skill in the use of Microsoft Office to include Word, Excel and Outlook.
Skill in the accuracy with numeric techniques.
Ability to operate basic office equipment.
Ability to clearly communicate verbally.
Ability to draft grammatically correct correspondence.
Ability to balance multiple projects simultaneously.
Ability to work independently.
Ability to evaluate and make recommendations to improve operations.
Physical Requirements (With or Without Accommodations):
Visual acuity to read information from computer screens, forms and other
printed materials and information.
Able to speak (enunciate) clearly in conversation and general
Hearing ability for verbal communication/conversation/responses via
telephone, telephone systems, and face-to-face interactions.
Manual dexterity for typing, writing, standing and reaching, flexibility,
body movement for bending, crouching, walking, kneeling and prolonged
Lifting and moving objects and equipment up to 10 lbs.
Work is indoors and sedentary and is subject to schedule changes and/or
variable work hours.
This role is an on-campus, in-person position.
There are no harmful environmental conditions present for this job.
The noise level in this work environment is usually moderate.
AA/EEO Statement: As an AA/EEO employer, TCU recruits, hires, and
promotes qualified persons in all job classifications without regard to age,
race, color, religion, sex, sexual orientation, gender, gender identity,
gender expression, national origin, ethnic origin, disability, genetic
information, covered veteran status, or any other basis protected by law.
Advertised: February 14, 2023 Central Standard Time
Applications close: Open until filled