Job Description - Administrative Coordinator (STA013059)
Administrative Coordinator - (STA013059)
: H0117 Pharmacological & Pharmaceutic
Department of Pharmacological and Pharmaceutical Sciences is seeking a
friendly talented individual who is willing provide support in the following
Serves as a front desk contact to assist guests, faculty and students with
daily administrative requests
Coordinate, execute, and track equipment purchases, supply orders, and
service contracts through requisitions, purchase orders, and voucher
Review and process travel and other expense reimbursement requests for
faculty, students, and guests speakers to ensure compliance with
applicable State and UH policies
Provide support for meetings and special events hosted by the department
(i.e. schedules meeting rooms, invites participants, order refreshments
and coordinate other logistics)
Process work orders, building access requests, and other operational
activities as needed
Creativity and organizational skills is a plus
Coordinates the administrative operations of a department, including, but not
limited to, human resources, payroll, telecommunications, building
maintenance, and property inventory.
Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures.
Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests.
Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms.
May coordinate and compile information for various programs and activities for faculty and graduate students.
Oversees the work assignments of clerical staff and coordinates daily office operations.
Coordinates all aspects of space management and conducts property inventory for the department.
Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature.
Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus.
Performs other job-related duties as required.
High school and 5 years experience
Requires a basic knowledge of grammar, spelling, punctuation and simple
mathematical functions like percentages, ratios, etc. as might normally be
acquired through attainment of a high school diploma or GED. Requires a
minimum of five (5) years of directly job-related experience.
Additional Job Posting Information:
Department is willing to accept education in lieu of experience
Salary: 15.02 - 19.15
Required Attachments by Candidate: Resume, Cover Letter/Letter of Application
: Aug 26, 2023, 2:38:47 AM