Administrative Coordinator

California Polytechnic State University
June 12, 2023
Offerd Salary:$46,224 - $60,348
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Administrative Coordinator

Apply now Job no: 527391 Work type: Staff Location: San Luis Obispo Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Position Description

Job Summary

Under general supervision of the Senior Executive Director of Development and Alumni Engagement, the Administrative Coordinator provides administrative support coordinating functions in support of the Senior Executive Director of Development and Alumni Engagement position and has direct responsibility to oversee the administrative functions of the departments of Donor Relations and External Communications and Annual Giving. This position also requires the coordination, implementation and evaluation of project activities. Department areas include, but are not limited to: donor relations, stewardship, special events, annual giving, external communications, and development. This position has daily interactions with colleagues across the University Development and Alumni Engagement division.

Department Summary

The role of the University Development & Alumni Engagement Division (UDAE) is to foster strong relationships with internal and external partners to enhance support for Cal Poly. UDAE establishes and implements an overall advancement program, including coordinating fundraising, donor relations, gift processing, trust and endowment management, training and systems support for the donor database, and Cal Poly Foundation support and administration. Equity, Diversity, and Inclusion are core values at Cal Poly and UDAE is committed to a continuous process of learning and updating practices to support systemic evolution toward equity, diversity, and inclusion for our team and constituents.

Key Qualifications

  • Thorough knowledge of office systems, methods, procedures and practices with the ability to troubleshoot most office administration problems and respond to all inquiries and requests.
  • Experience with all levels of office support including general clerical, reception, travel coordination, maintaining calendars, scheduling and coordinating of meetings and special events.
  • Ability to understand and troubleshoot problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
  • Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions using reasoning and judgment and to develop practical, thorough, and creative solutions.
  • Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling and punctuation.
  • Education and Experience

  • High school diploma or its equivalent. Type 45 wpm. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience).
  • Salary and Benefits

    Anticipated Hiring Range: $46,224 - $60,348 per year

    Classification Range: $44,172 - $72,408 per year

    Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

    Cal Poly

    Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly's hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit

    Diversity Statement

    At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

    Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer.

    Supplemental Information

    Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

    The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

    Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

    Positions are posted for a minimum of 14 calendar days.

    Advertised: April 26, 2023 (9:30 PM) Pacific Daylight Time Applications close: Open Until Filled

    Apply now

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