Administrative Coordinator #499943

Posting Details

Position Information

Posting Number 20112615

Position Title Administrative Coordinator #499943 FTE 1.00 Position Type Staff Department Sociology Soc Work Crim Just

Position Summary Information

Job Summary/Basic Function

About This Role:

The Administrative Coordinator will act as office manager to perform administrative, secretarial, and clerical tasks and provide support to the Department Chair and three Program Directors in a multi-disciplinary department with 600+ undergraduate majors, 130 graduate students, and 30 full- time and adjunct faculty. This position will manage department files, databases, and reports as needed, and process travel requests and travel vouchers. In concert with the Department Chair, will prepare budget revisions, track budget and department expenditures on Financial Records System (FRS), prepare faculty contracts and overloads, and process F3.1's and hiring packets for new hires.

In collaboration with Program Directors and Chair, this position will help build course schedules and assist in classroom assignments, process requests for materials and supplies, and keep inventory of all equipment and maintain contracts on equipment. This position will also perform as liaison between faculty and students, and between university personnel and non-university contacts, and provide information to prospective students and exercise discretion in dealing with student problems. Perform other duties as assigned.

Who We Are:

Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.

Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.

Benefits:

A comprehensive benefits package is offered that includes:

Health, dental & vision insurance

Life insurance

State of Texas Retirement plans

Tuition reimbursement for employees, spouses and/or eligible dependent

Paid time off – vacation, sick, and holidays.

Minimum Qualifications

What You'll Need to Succeed

Minimum Qualifications:

HS Diploma, GED

Bachelor's degree preferred; Experience considered.

Should have excellent organization, communication, and interpersonal skills.

Should have advanced computer skills in all packages of MS Office and have knowledge of and experience in Banner.

Work experience at college/university level is preferred.

Must comply with established university standards and policies.

EEO Statement

Lamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Veteran's Preference Statement

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Preferred Qualifications

Bachelor's degree preferred; Experience considered.

Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary $32,000 - $34,000 Work Hours

Application Information

Posting Date 02/14/2023

Close Date Open Until Filled Yes Special Instructions

Posting Specific Questions

Required fields are indicated with an asterisk ().

Are you claiming Veteran's Preference in accordance with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, applicants must complete and email to [email protected] a Standard Form 15 located at https: // www. opm.gov/forms/pdffill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. APPLICANTS WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE.

Yes

No

In what area(s) did you receive your degree(s).

(Open Ended Question)

How many years of secretarial experience do you have?

More than 5 years

3 to 4 years

1 to 2 years

Less than 1 year

Please rate your knowledge and experience of MS Office Suite (Word, Excel, PowerPoint, Access, Outlook).

None

Beginner - Knowledge of MS Office Programs (Word & Excel)

Intermediate - Knowledge of MS Office (Word, Excel, & PowerPoint)

Moderate - Knowledge & Experience with MS Office Suite (Word, Excel, PowerPoint & Access)

Expert - Knowledge & Experience using MS Office Suite (Word, Excel, PowerPoint, Access, Outlook))

How many years of experience using Banner Student and Banner Finance systems? List the system and years of experience. If no experience, put N/A.

(Open Ended Question)

Please indicate the highest level of education you have completed.

High School Diploma or GED

Some college credits

Technical School Degree and/or Certificate

Associate's Degree

Bachelor's Degree

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Unofficial Transcript 1

Miscellaneous